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Residence Life

Fall 2020 Notices

Updated: July 2, 2020

July 2, 2020

Dear Student,

We are looking forward to you living on campus this fall at UW-River Falls! 

As you are aware, campus life will look and feel different because of COVID-19, but we are committed to working together to make your experience a positive one. Your commitment to the health and safety of our community is vital and every resident will need to adhere to new guidelines, including:

  • Cleaning common areas (kitchens, study lounges) after use
  • Not having guests in the hall or in your room
  • Maintaining six feet of social distancing when possible
  • Abiding by occupancy limits outlined for our various common spaces
  • Allowing custodial staff to properly clean spaces during designated cleaning times

It will also be important to think about how you choose to socialize when away from the halls. It is especially critical to stay away from places that are crowded and to avoid mass gatherings. Your decisions may impact your ability and the ability of others to attend class, visit family, or maintain employment. If you have a roommate(s), it is strongly recommended that you discuss these topics prior to returning to campus and continue these conversations while on campus.

Our staff is committed to helping you have a successful year. We are reviewing various strategies to get everyone connected and engaged. We will be diligently checking in on your experience. As you continue to make decisions about your fall experience, please review the following:

Medical Single Room Request
A medical single room request lottery will be open from July 6, 2020 at noon until July 9, 2020, at 4:30 p.m. Single rooms are available on a limited basis with an established priority that emphasizes health and well-being. Students with COVID-19-related medical concerns can submit a request for a single room at the double room rate through the housing portal. Single rooms will continue to be available for students with ADA-related accessibility needs at the standard rate. Students who are approved for single rooms will be notified July 14, 2020.

Learn more about how to submit a medical single room request here.

 

Single Room Lottery
A single room lottery will be open July 6, 2020 at noon until July 9, 2020, at 4:30 p.m. Students who do not have a medical need for a single room but are interested in one can sign up for the single room lottery in the housing portal. If there are single rooms available after medical single room requests are met, we will use the lottery to determine single rooms. Students who are lottery approved for a single room will be notified on July 14, 2020. We will keep a lottery wait list and if a single room becomes available, we will contact you.

Learn more about how to enter the single room lottery here.

 

Roommate Request-Only available to students who do not have a room assigned for fall 2020
The roommate request section in the housing portal will be open from July 15, 2020 at noon until July 19, 2020, at 11:59 p.m. If you want to request a roommate or change a previously accepted roommate, you must do it during this time period. If you are searching for an upperclass student who has a room assignment for fall 2020 and can’t find them in the roommate search, contact Residence Life for assistance. After the section closes, no additional roommate requests or changes will be accepted. Rooms and roommate changes will not be possible after July 19, 2020 at 11:59 p.m.

Learn more about how to select a roommate here.

To verify your roommate request, visit the roommate search section in the housing portal. Your confirmed roommate request will be listed in that section.

 

Room Swap-Only is available to students who lived on campus spring 2020
If you would like to do a person-to-person swap or switch into a half open room, you must send an email to reslife@uwrf.edu requesting access to the room swap section in the housing portal before 4:30 p.m. on Friday, July 17, 2020. You will NOT have access until you complete this step. Room swap will only be open in the housing portal from July 15, 2020 at noon through July 19, 2020 at 11:59 p.m. Please plan accordingly. If you want to room with a student who doesn’t have a room assigned for fall 2020, you need to contact Residence Life for assistance. 

 

Room Assignments
Room assignments will be emailed to your UWRF email account the week of July 27, 2020. The room assignment email will contain the hall and room you are assigned to, as well as your roommate’s information if you were assigned a roommate.

Please visit our website and contact us with questions.

 

With Falcon pride,
Karla Thoennes, Ph.D.
Director of Residence Life

Fall 2020 Notice

Update: June 26, 2020

As we are preparing for fall semester, we know it is likely you have several questions about living on-campus this fall. I hope to address some of your questions in this email and provide a glimpse into communication you can expect from our department moving forward and throughout the rest of this summer.

First, know that we are dedicated to the continued health and safety of our residence hall and campus communities. Guided by several resources, including our local public health professionals, we must take extra measures to enhance the safety of our residents and staff and mitigate the potential spread of COVID-19. These actions include reducing occupancy in some of our residence halls, extending our move-in dates and adjusting our move-in process, implementing new safety-related policies and expectations, and enhancing cleaning practices in the residence halls. Additionally, we recognize that delivery methods have changed for several academic courses, and we want to accommodate students whose courses will be all or mostly online.

Room Assignments
Room assignment information will be sent to all fall residents by the end of July. Prior to this, we will be taking several steps to confirm student housing needs and the spaces that will be available for occupancy.

Commuter Policy Extended
The commuter policy has been updated for the 2020-21 academic year, providing more flexibility to students who wish to commute from home. Students can now commute from the residence of a parent, legal guardian, grandparent, aunt, uncle, or older siblings if the residence is located within 40 miles of UWRF.  See full details and request form here. Students who are approved to commute will receive a $100 refund of their housing deposit if the Commuter Policy Form is completed and postmarked by July 6, 2020.

First and Second-Year Student Online Learner Exemption 
The Online Learner Exemption Request is for any first or second-year student who 1) graduated high school after 2018; 2) will have only four credits or less of face-to-face classes for fall 2020; 3) will live with a parent/legal guardian; and 4) is not otherwise commuter-eligible. See full details and request form here. Students who are approved will receive a $100 refund of their housing deposit if the Online Learner Exemption Request Form is completed and postmarked by July 6, 2020.

Upper Class Student Online Learner Contract Cancellation 
Fall 2020 contracted students who do not fall under the two-year residency policy who have only four credits or less of face-to-face classes for fall 2020 may choose to cancel their contract. Students who submit their cancellation request for this reason by July 6, 2020, will receive a $100 refund of their housing deposit. See information about how to cancel here.

Residence Hall Guest Policy
We all play a role in reducing the risk to ourselves and others in spreading COVID-19. Just as societal policies and expectations have changed, policies and expectations for our campus, and especially the residence halls, must also change to lessen the risks associated with COVID-19. More information about expectations and policies will be forthcoming, but we want to make you specifically aware of changes in our residence hall guest policy.

With few exceptions, persons allowed in each residence hall will be limited to residents of the hall and staff who must work there. No outside guests will be allowed at any time other than during move-in. Additionally, residents may not have guests in their individual rooms, including other residents of the hall. Hall residents may meet and visit with each other in common areas so long as social distancing and room occupancy limits are upheld.

As More Information Becomes Available
Information regarding selecting a roommate and single room requests will be communicated over the next two weeks. Fall move-in plans are in progress and information will be shared as it becomes available.

We recognize we don’t have all the answers yet, but we are committed to do our best to provide relevant and timely communication. Please check your @my.uwrf.edu email account regularly for updates. We will also post new information on our website.  Finally, look for an invitation to participate in our Residence Life Live Chats hosted online in July and August.

Thank you for choosing to live on campus. We hope you have a safe summer, and we look forward to providing a memorable experience when you join us this fall!

With Falcon Pride,

Karla Thoennes, Ph.D.
Director of Residence Life
 

 

Residence Hall Reimbursement Notice

March 24, 2020

Dear Residents,
UW-River Falls Chancellor Dean Van Galen in his letter to you on March 20 shared that UWRF has been authorized by UW System to reimburse the prorated charges for housing and dining from the end of Spring Break through the end of spring semester for students who have left the university prior to the end of their contract. Students who have vacated the residence halls will receive a prorated reimbursement.

Housing reimbursements will be processed by Friday, April 17. Unfortunately, crediting these funds toward future semesters in lieu of a refund is not an option due to rules related to the awarding of federal financial aid.

If you have signed-up for direct depositing of refunds, great! Any refund due to you will be deposited via ACH into your designated checking or savings account within two to three days. If you have not signed up, you still have time. Click this link for instructions. You can also email billing@uwrf.edu if you need assistance. Otherwise, a refund check will be mailed to your home address listed in eSIS.
Watch your UWRF email for additional information.

Thank you,
UWRF Department of Residence Life
 

 

Frequently Asked Questions

You may be eligible to request to commute from home.

The commuter policy has been updated for the 2020-21 academic year, providing more flexibility to students who wish to commute. Students can commute from the residence of a parent, legal guardian, grandparent, aunt, uncle or older siblings if the residence is located within 40 miles of UWRF. See full details and request form here. Students who are approved to commute will receive a $100 refund of their housing deposit if the Commuter Policy Form is completed and postmarked by July 6, 2020.

You may be eligible to submit a request for exemption or contract cancellation.

 

First and Second-Year Student Online Learner Exemption: 

The Online Learner Exemption Request is for any first or second-year student who:

  1. graduated high school after 2018; 
  2. will have only four credits or less of face-to-face classes for fall 2020; 
  3. will live with a parent/legal guardian and;
  4. is not otherwise commuter-eligible. 

See full details and request form here. Students who are approved are will receive a $100 refund of their housing deposit if the Online Learner Exemption Request Form is completed and postmarked by July 6, 2020.

 

Upper Class Student Online Learner Contract Cancellation:

Fall 2020 contracted students who do not fall under the two-year residency policy who have only four credits or less of face-to-face classes for fall 2020 may choose to cancel their contract. Students who submit their cancellation request for this reason by July 6, 2020, will receive a $100 refund of their housing deposit. See information about how to cancel here.

Room assignments were sent out on Wednesday, July 29, 2020. 

Students who have recently completed Residence Hall Contracts will be contacted as they are assigned.

  • Move-in will occur Wednesday, Aug. 26 – Tuesday, Sept. 1, 2020. 
  • Every resident will need to sign up for a move-in date and time by Monday, Aug. 24, 2020 through the housing portal. 
    • o    Plan accordingly as there are limited time slots on each day. 
    • o    Residents will be notified via email when sign up is available.
  • Learn about the entire move-in process here.

Roommate requests are only available to students who do not have a room assigned for fall 2020.

The roommate request section in the housing portal will be open from July 15, 2020 at noon until July 19, 2020, at 11:59 p.m. If you want to request a roommate or change a previously accepted roommate, you must do it during this time period. 

If you are searching for an upperclass student who has a room assignment for fall 2020 and can’t find them in the roommate search, contact Residence Life for assistance. 

After the section closes, no additional roommate requests or changes will be accepted. Rooms and roommate changes will not be possible after July 19, 2020 at 11:59 p.m.

Learn more about how to select a roommate here.

To verify your roommate request, visit the roommate search section in the housing portal. Your confirmed roommate request will be listed in that section.

Medical Single Room Request
A medical single room request lottery will be open from July 6, 2020 at noon until July 9, 2020, at 4:30 p.m. Single rooms are available on a limited basis with an established priority that emphasizes health and well-being. Students with COVID-19-related medical concerns can submit a request for a single room at the double room rate through the housing portal. 

Single rooms will continue to be available for students with ADA-related accessibility needs at the standard rate. Students who are approved for single rooms will be notified July 14, 2020.

Learn more about how to submit a medical single room request here.

 

Single Room Lottery
A single room lottery will be open July 6, 2020 at noon until July 9, 2020, at 4:30 p.m. Students who do not have a medical need for a single room but are interested in one can sign up for the single room lottery in the housing portal. 

If there are single rooms available after medical single room requests are met, we will use the lottery to determine single rooms. Students who are lottery approved for a single room will be notified on July 14, 2020. We will keep a lottery wait list and if a single room becomes available, we will contact you.

Learn more about how to enter the single room lottery here.

Guided by several resources, including our local public health professionals, we must take extra measures to enhance the safety of our residents and staff and mitigate the potential spread of COVID-19.  These actions include:

  • Reducing occupancy in some residence halls
  • Adjusting the move-in process
  • Implementing new safety-related policies and expectations
  • Enhancing cleaning practices in the residence halls
  • Students who lived on campus spring 2020 may submit a request for a person-to-person room swap by 11:59 p.m. on Aug. 3, 2020. There are no exceptions to this deadline. Follow the guide below to request a person-to-person room swap.
  • Residence Life cannot guarantee all requests will be accommodated. 
    • Every person involved in the person-to-person swap must use their UWRF email account to email reslife@uwrf.edu requesting the swap. 
    • Copy every person involved on the email to reslife@uwrf.edu.
    • Email must list all students involved including first and last names.
    • Sample email:

      Subject line: Room Swap Hathorn 101 & Hathorn 102

      I agree to the following change:

      Current:
      Hathorn 101:  Arial Adams & Belle Barnes
      Hathorn 102:  Jasmine James & Moana Miller

      New:
      Hathorn 101:  Arial Adams & Moana Miller
      Hathorn 102:  Jasmine James & Belle Barnes
  • Residence Life will send an email to everyone involved confirming the person-to-person swap if it is possible to accommodate the request.
     

As you are aware, campus life will look and feel different because of COVID-19, but we are committed to working together to make your experience a positive one. Your commitment to the health and safety of our community is vital and every resident will need to adhere to new guidelines, including:

  • Cleaning common areas (kitchens, study lounges) after use
  • Not having guests in the hall or in your room
  • Maintaining six feet of social distancing when possible
  • Abiding by occupancy limits outlined for our various common spaces
  • Allowing custodial staff to properly clean spaces during designated cleaning times

It will also be important to think about how you choose to socialize when away from the halls. It is especially critical to stay away from places that are crowded and to avoid mass gatherings. Your decisions may impact your ability and the ability of others to attend class, visit family, or maintain employment. If you have a roommate(s), it is strongly recommended that you discuss these topics prior to returning to campus and continue these conversations while on campus.

Our staff is committed to helping you have a successful year. We are reviewing various strategies to get everyone connected and engaged. We will be diligently checking in on your experience.
 

On July 28, 2020, Chancellor Foster sent a message to all students to share information about preparing to come to campus. We encourage you to engage in living responsibly prior to your move to campus.

  • You and those assisting you with move-in are encouraged to self-quarantine for 14 days, or minimally limit your exposure to those outside of your immediate family, prior to your arrival date on campus.
  • If you or those assisting you with move-in are not feeling well, stay home. Please be in touch with us if this occurs. We will be happy to work with you in creating alternate move-in plans when you are well.
  • Travel to campus thoughtfully. Depending on your method of travel to campus, be sure to wear a face covering, physically distance, avoid stopping in high-risk areas, and practice good hygiene.
  • Bring your UWRF Student ID. If you are a new student, complete all necessary steps to request a UWRF Student ID by Sunday, Aug. 16, 2020.
  • Whether or not you have experience living on campus, it can be helpful to review this suggested packing list
    • As you begin preparing your belongings for the move to campus, keep in mind how much time you may spend in your room this fall. 
    • Keeping an organized space with limited items will ease the regular cleaning process, as well as move-in and move-out processes
       
  • New students are not able to change their room assignment.
  • Contracts cannot be cancelled after you have moved into the residence hall. We strongly encourage students who are feeling unsure about living on campus, but are eligible to submit a Commuter Request Form or Online Learner Exemption/Cancellation Request Form, submit that request no later than Wednesday, Aug. 26.
  • After you move into the residence hall, even if you would have been previously eligible to request a cancellation, exemption, or commute, those options are no longer available.
  • If you move into the residence hall and are struggling with your experience, our professional staff members are here to assist you. Please let a Residence Life staff member know and we are happy to meet with you.

 


"The mission of the Department of Residence Life is to create residential communities where students live civilly, learn effectively and discover success."

Live. Learn. Discover.

Your college career can be one of the most memorable and exciting times of your life.  And it can begin while you live on-campus in a vibrant residence hall community.

You will learn about yourself and others as you immerse yourself in your residence hall community by making new friends, engaging in lively discussions and balancing your time between classes, study, and new activities.

You will discover the advantages of living on-campus when you're close to classes, minutes from dining options, and in a supportive environment with no worries about rent, utilities, or a daily commute.

 

Contact Us

Department of Residence Life
reslife@uwrf.edu
715-425-4555
M-F, 7:45 a.m. - 4:30 p.m.
B3 East Hathorn Hall
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