Human Resources

Exiting Employees

As you leave UW River Falls to start a new chapter in your life, there are responsibilities that you have to ensure a successful employment separation process. This guide provides you with the tools to help manage your exit from UW River Falls. Employees leaving UW River Falls for any of the following reasons should follow the exit guidelines:

  • Retirement
  • Resignation
  • Non-renewal of contract
  • Obtained employment with another UW campus/Wisconsin agency

Exiting employees

Prior to your last day 

Set up an appointment with the Human Resources' Benefits Specialist to:

  • Assist you in completing required paperwork, reviewing your benefits, and answering benefit related questions. To schedule an appointment please contact Jennifer Svenneby or 715-425-3621.
  • Assist you with your final leave amounts and setting your last day if you plan to use leave time during your final weeks (if applicable). Final time reports or leave reports should be prepared and submitted to your supervisor prior to your last day on campus.

Submit a written resignation/retirement notice (except if you have received a notice of non-renewal):

  • Provide your supervisor with a letter of resignation/retirement a minimum of two weeks prior to your last day on campus. At the same time, a copy of this letter should be sent to Human Resources, 216 North Hall.  Your resignation/retirement notice letter should include your date of resignation/retirement and your last day on campus. (If you are unsure of how to write a resignation/retirement letter, we have developed a template for your use.  See link below.)
  • Discuss with your supervisor about using your remaining leave time (if applicable) and scheduling your last day on campus.
  • Note: If you have accepted employment with another UW campus/Wisconsin state agency, please be sure to indicate this information in your letter in order to ensure your transition to the new agency as smooth as possible.

Upon receipt of your resignation/retirement letter, the supervisor will initiate an electronic offboarding checklist and upload your letter.  

  • You will receive emails regarding action that is needed prior to your departure.  Follow instructions in those emails and any follow-up correspondence regarding tasks you will need to complete prior to your last day on campus.  

Helpful Links




Guide for supervisors of exiting employees

As your employee leaves UW-River Falls to move on to a new chapter in his/her life, there are responsibilities that you have, as a supervisor, to ensure a positive exiting experience, as well as a seamless transition. This guide and the exit checklist are to provide you with tools to help manage the employment separation process. 

Prior to employee's last day 

First and foremost, you will need to ensure your exiting employee provides you with a written resignation notice, the original of which needs to be forwarded to HR (for faculty/academic employees, forward to your Dean/Director first for acknowledgement).

•    Initiate the offboarding checklist.  Be prepared to upload the resignation/retirement letter provided to you by the employee.   
•    Review emails received from the submission of the offboarding checklist and take action as directed.

It is imperative that you obtain from the employee a list of any programs, website and/or software for which they have access using a login other than their Falcon Account. You will need to determine whether or not access needs to be disabled or transferred to another person within your department/unit.

Communicating with the employee to obtain details and progress on projects and job responsibilities will help ensure a smooth transition of those duties to others in the department. 

Supervisors are ultimately responsible for collection of UW-River Falls property, including but not limited to hardware (i.e. cell phone, laptop, iPad, flash drives, etc.), keys and other miscellaneous equipment and supplies. 

If the departing employee is a time and/or absence approver, (including student employees) make sure to complete and submit the Time and Absence Approver Change Form.

Resources for supervisor

Offboarding Checklist

Time and Absence Approver Change Form



Contact Us

Office of Human Resources
M-F, 7:45 a.m. - 4:30 p.m.
216/218 North Hall