Guide for supervisors of exiting employees
As your employee leaves UW-River Falls to move on to a new chapter in his/her life, there are responsibilities that you have, as a supervisor, to ensure a positive exiting experience, as well as a seamless transition. This guide and the exit checklist are to provide you with tools to help manage the employment separation process.
Prior to employee's last day
First and foremost, you will need to ensure your exiting employee provides you with a written resignation notice, the original of which needs to be forwarded to HR (for faculty/academic employees, forward to your Dean/Director first for acknowledgement).
• Initiate the offboarding checklist. Be prepared to upload the resignation/retirement letter provided to you by the employee.
• Review emails received from the submission of the offboarding checklist and take action as directed.
It is imperative that you obtain from the employee a list of any programs, website and/or software for which they have access using a login other than their Falcon Account. You will need to determine whether or not access needs to be disabled or transferred to another person within your department/unit.
Communicating with the employee to obtain details and progress on projects and job responsibilities will help ensure a smooth transition of those duties to others in the department.
Supervisors are ultimately responsible for collection of UW-River Falls property, including but not limited to hardware (i.e. cell phone, laptop, iPad, flash drives, etc.), keys and other miscellaneous equipment and supplies.
If the departing employee is a time and/or absence approver, (including student employees) make sure to complete and submit the Time and Absence Approver Change Form.
Resources for supervisor
Time and Absence Approver Change Form