Guide for supervisors of exiting employees
As your employee leaves UW-River Falls to move on to a new chapter in his/her life, there are responsibilities that you have, as a supervisor, to ensure a positive exiting experience, as well as a seamless transition. This guide and the exit checklist are to provide you with tools to help manage the employment separation process.
Prior to employee's last day
First and foremost, you will need to ensure your exiting employee provides you with a written resignation notice, the original of which needs to be forwarded to HR (for faculty/academic employees, forward to your Dean/Director first for acknowledgement).
It is imperative that you obtain from the employee a list of any programs, website and/or software for which they have access using a login other than their Falcon Account. You will need to determine whether or not access needs to be disabled or transferred to another person within your department/unit.
Communicating with the employee to obtain details and progress on projects and job responsibilities will help ensure a smooth transition of those duties to others in the department.
Supervisors are ultimately responsible for collection of UW-River Falls property, including but not limited to hardware (i.e. cell phone, laptop, iPad, flash drives, etc.), keys and other miscellaneous equipment and supplies.
Ensure the exit checklist has been completed and turned into Human Resources. If the departing employee is a time and/or absence approver, (including student employees) make sure to complete and submit the Time and Absence Approver Change Form
- Specific items as listed on the exit checklist must be completed when an employee separates employment by resignation, involuntary separation, retirement, death, or non-renewal of appointment. All items may not apply to a given individual.
- The checklist is divided into sections indicating items for which the supervisor, in collaboration with the employee, are responsible for completing. Once the checklist has been completed in its entirety, including signatures, it is the supervisor's responsibility to submit it to the Human Resources office.
Resources for supervisor
Time and Absence Approver Change Form