Student Employment

Hiring Managers

For Hiring Managers

Hiring Manager Guide document

Pay Schedules 2014 document

Student Employee Wage Scale document

List of Department Student Payroll Coordinators document

Student Time Entry document

Approving Student Time document

About WebClock document

Student Payroll Forms

REHIRE OR CHANGE WAGES OR FUNDING
Student Rehire or Change Form (white) document

NEW HIRE
Affordable Care Act Information document link
Student Hiring Form (white)

I-9 Employment Eligibility Verification (salmon) document
W-4 Employee Withholding Certificate (blue) link
Direct Deposit (pink)
Selective Service Certification (white)

LUMP SUM PAYMENT
This form is required to outline the amount, frequency and number of payments unless it was known and provided at the time of hire. It must be submitted to HR no later than the first Monday of the pay period in which the payment is to be made.
Student Lump Sum Payment Request document

Need Assistance?

Please contact your Department Student Payroll Coordinator document .

Students

Student Employee Resources

Affordable Care Act Information document link

Student Time Entry Instructions
Timesheet Instructions document
Web Clock Instructions link (ONLY FOR WEBCLOCK USERS)

Pay Schedules 2014 document
What is My UW System?
Login to My UW System link

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Conditions of Employment - Work Rules

All student hourly positions are at-will positions and may be terminated at any time provided the reason is not prohibited by law. It is the University's position that the University of Wisconsin System Classified Employees Work Rules apply to student employees in the same manner as they apply to permanent classified staff.

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Hours to Work Guidelines

Federal Work Study - less than 20 hours per week while classes are in session and less than 40 hours per week when on break.

Student Assistant - No more than 40 hours per week.

International Students - no more than 20 hours per week while classes are in session.

If you have more than one campus job, please coordinate any work study or overtime concerns with both supervisors.

Coordinators

HRS Steps

Section 1: Getting Started document

Section 2: Hiring

2a: Hourly Rehire Same Job
2b: Hourly Rehire Different Job
2c: New Hire Template-Hourly
2d: New Hire Template-Lump Sum

Section 3: Pay Change document

Section 4: Time Approvers document

Section 5: Work Study document

Section 6: Funding document

Section 7: Add/Change Job End Date document

HRS Student Payroll Process document
Creating HRS Favorites

Please ensure that you have received a signed form authorizing any hire or change to person or job data before entering into HRS. Retain these signed forms in your personnel files.

Log in to HRS link
HRS Knowledge Base link

OPEN LAB SCHEDULE-Fall 2013
Mondays - August 12 through October 14, 2:00-3:00pm, Orange Lab (DL169)
Thursdays - August 29 through October 17, 3:15-4:15pm, Gray Lab (DL101)

Enrollment Verification in eSIS
Main Menu>Records and Enrollment>Enrollment Summaries>Enrollment Summary

Report Overviews
Payroll Edit document
Work Study Balance Control

Other Reference Documents
Pay Period Deadlines - Calendar
About Web Clock
Glossary
I-9 Frequently Asked Questions
Frequently Asked Questions
Documentation / Signature Requirements

Affordable Care Act

document link

Need Assistance?

Please contact Rhonda Finstad, Human Resources, at 715-425-3359 or rhonda.finstad@uwrf.edu mail .