Risk Management

Driver's Authorization

Any person driving a state-owned vehicle, a rental vehicle, or their personal vehicle for university purposes must read the State of Wisconsin's Fleet Driver and Management Policies and Procedures Manual.

For information regarding the use of your personal vehicle for university purposes, click here.

A Driver’s Authorization-Vehicle Use Agreement (VUA) must be submitted through the Wisconsin State Department of Administration’s Fleet Management Portal. Processing time for a complete application is one week.

Once you are in the Fleet Management Portal select "UW" from the top left drop down followed by "Logon". Then select "UW River Falls" followed by "Logon", proceed with your W number and password.

VUA Sign-Up Portal

Items you will need in order to log in and complete your VUA include:

  • Network ID (your w-number) and Password
  • Driver’s license number
  • Your UWRF email address
  • Your supervisor’s name and email address (if this is left blank your VUA will not be approved)
  • UDDS code for your department (e.g. UJ028000) if known. If you do not know your UDDS number, enter “UJ990000”

Out-of-state license holders will need to upload a driving abstract (driving abstracts can be ordered through the DMV of your licensing state). NOTE: please provide extra time to receive this document; your VUA will not be approved without the driving abstract if you hold a driver’s license from a state or territory other than Wisconsin.

Important notes:

  • If you hold a probationary license or do not have two years of legal driving experience, you will not be approved for driver authorization.
  • If you are a UWRF volunteer, please contact the Risk Management office for Driver Authorization information.     

For more information see:

If you have any questions, please feel free to contact your VUA Coordinator at 715-425-3344 or

Complete the Driver's Authorization-Vehicle Use Agreement Form if you:

  • Are a new employee. (The approval is valid for your employment period at UWRF.)

  • Are a student or an agent of UWRF. (The approval is valid for 12 months and expires one year from the application approval date.)

  • Have a change of driver's information. (e.g., state, license, name change, etc.)

Minimum Driving Standards:

  • Must have a valid drivers license (new residents to Wisconsin must obtain a drivers license within 60 days of residency).

  • Must have a minimum of two years licensed driving experience.

  • Must be at least 18 years of age.

Authorization will be denied if driving record reflects any of the following:

  • Three or more moving violations and/or at-fault accidents in the past two years.

  • An OWI, DUI, or BAC violation within the past year.

  • License has been reinstated for less than one year after revocation.

Please note:  employees, temporary employees, students, and agents will have their driving records checked periodically. Authorization ends when the driver fails to meet the minimum driving standards, the approval expires, or employment is terminated.

Renting a 12- or 15-Passenger Van?

With the Nationwide Vehicle Rental Services contract, 15-passenger vans will still be available for rental. There are restrictions with this availability. Please see the "Contract User Guide" available at
Contract # 505ENT-M20-VEHICALRNTL-02   Effective 10/2019

The driver(s) must have successfully completed the 12- and 15-passenger van driver training program in order to meet the state's 12- and 15-passenger van driver training requirements and must comply with 12/15 Passenger Vans Driver, Training and Usage Guidelines. Wisconsin State Department of Administration policy requires drivers to be 25 years of age and a minimum of five (5) years licensed driving experience in order to drive a 12- or 15-passenger van.


  • Rental of a 12- or 15-passenger van must have pre-approval for each rental from the Department of Administration Bureau of State Risk Management. At UWRF, this will be coordinated through the Risk Management Office in North Hall. Please contact that office if you have the need to rent a 15-passenger van through the state rental service contract. The office will work with DOA to obtain the approval on your behalf. Facilities Management coordinates the 15-passenger van driver training.

The Department of Administration will monitor the usage of 12- and 15-passenger vans. Drivers who rent 12- and 15-passenger vans without prior approval may have their van driver training certification revoked as well as the approval to rent or drive other state vehicles.

Contact Us

Risk Management
Jeanna Hayes
Phone: 715-425-3344
25H North Hall

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