UNIVERSITY OF WISCONSIN River Falls
Any person driving a state-owned vehicle, a rental vehicle, or their personal vehicle for university purposes must read the State of Wisconsin's Fleet Driver and Management Policies and Procedures Manual.
For information regarding the use of your personal vehicle for university purposes, click here.
A Driver’s Authorization-Vehicle Use Agreement (VUA) must be submitted through the Wisconsin State Department of Administration’s Fleet Management Portal. Processing time for a complete application is one week.
Items you will need in order to log in and complete your VUA include:
Out-of-state license holders will need to upload a driving abstract (driving abstracts can be ordered through the DMV of your licensing state). NOTE: please provide extra time to receive this document; your VUA will not be approved without the driving abstract if you hold a driver’s license from a state or territory other than Wisconsin.
For more information: See the State’s Fleet Driver and Management Policies and Procedures Manual and UW System Vehicle Use and Driver Authorization Policy and UW System Policy 425 Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation.
If you have any questions, please feel free to contact your VUA Coordinator at 715-425-3344 or firstname.lastname@example.org.
Please note: employees, temporary employees, students, and agents will have their driving records checked periodically. Authorization ends when the driver fails to meet the minimum driving standards, the approval expires, or employment is terminated.
With the Nationwide Vehicle Rental Services contract, 15-passenger vans will still be available for rental. There are restrictions with this availability. Please see the "Contract User Guide" available at
(# 15-97514-901 Effective 4/1/10 http://vendornet.state.wi.us/vendornet/asp/ContractView.asp?SystemContractNumber=2509)
The driver(s) must have successfully completed the 12- and 15-passenger van driver training program, be current in their frequency of use of these vehicles in order to meet the state's 12- and 15-passenger van driver training requirements and must comply with 12/15 Passenger Vans Driver, Training and Usage Guidelines. (Frequency of use requires that a driver must have driven a 12/15 passenger van a minimum of 10 hours or 400 miles in prior three months). In addition, UW System policy requires students to be 25 years of age in order to drive a 12- or 15-passenger van.
YOU MUST SHOW YOUR VAN DRIVER TRAINING COMPLETION CARD WHEN YOU PICK UP YOUR RENTAL VAN. PLEASE BE SURE TO HAVE IT WITH YOU.
Rental of a 12- or 15-passenger van must have pre-approval for each rental from the Department of Administration Bureau of State Risk Management. At UWRF, this will be coordinated through the Risk Management Office in North Hall. Please contact that office if you have the need to rent a 15-passenger van through the state rental service contract. The office will work with DOA to obtain the approval on your behalf. Facilities Management coordinates the 15-passenger van driver training.
The Department of Administration will monitor the usage of 12- and 15-passenger vans. Drivers who rent 12- and 15-passenger vans without prior approval may have their van driver training certification revoked as well as the approval to rent or drive other state vehicles.