URSCA Forms and Reimbursement Information-Internal Use


URSCA Request for Transfer Form

Please use the Request for Transfer Form when requesting a transfer between internal UWRF accounts. Please allow 5 business days for the URSCA Office to process your request and approve, prior to delivery to Accounting Services for final processing.  

Attached to your form should be the following documentation:

  • Award letter(s)
  • Receipts for all purchases
  • WISDM line.
  • Additionally, if your purchases relate to travel, we will require proof of attendance, presentation, or reason for travel.

To submit, interoffice mail to the URSCA Office at 160 Hagestad Hall or e-mail a scanned copy to


Travel Expense Reimbursement

You are expected to be familiar with and follow University policies for all travel expenses. These are located on UW TravelWIse which can be found at We encourage you to use a travel card whenever possible to pay for your travel related expenses. If you use a pro card, you must follow the directions to complete a Request for Transfer Form (see above).

To receive your reimbursement of expenses, you must submit your E-Reimbursement on UW TravelWIse by selecting E-Reimbursement Log IN. The accounting defaults need to be changed to the correct funding string included in your award letter. This can be done on the Expense Report Entry screen under General Information by clicking on Accounting Defaults. Make sure the total amount requested for reimbursement from our office does not exceed the amount awarded. If using another account for reimbursement in addition to the URSCA Office, all appropriate accounts and funding sources should be included.

The following items must be included to receive your reimbursement

  • Receipts and supporting documentation
  • Verification of your conference participation
  • Copy of your award letter

For more information, see the user guide on How to Work with Expense Reports in the Expense Module, or contact Janelle Gregor in Accounting Services at x3263. 

Tax Exemption

UW-River Falls is Sales Tax Exempt. You must request exemption from the vendor for purchases and services per the Univeristy Policy. For more information, visit the UW Policies & Resources tab on the UW TravelWIse portal.

URSCA Stories

Please use the below URSCA Stories Submission to share information about your URSCA project, and, if possible share additional photographs or even a short video of your project to the URSCA Office ( or directly to the URSCA Director (

In the header of the e-mail, use the following format: URSCA Story Submission (Last Name, First Initial. Date Submitted). Example: URSCA Story Submission (Hite, R. 12/18/2017)


Contact Us

Undergraduate Research, Scholarly and Creative Activity


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