UNIVERSITY OF WISCONSIN River Falls
Provost's Office
Dean/Director/Chair Calendar
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Last Revised: 6/27/17 |
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University of Wisconsin-River Falls |
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2017-2018 Dean/Director/Chair Calendar |
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Faculty & Academic Staff |
Initiate By: |
Routing Sequence |
Due By: |
Faculty/Staff |
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3rd Yr. & Up Fixed Term /Academic Staff Contracts |
August 7, 2017 |
Human Resources notifies Deans and Directors/Supervisors of eligible academic staff |
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August 21, 2017 |
Dean Notifies Department Chair(s) of Eligible Faculty (Directors - No Action Necessary as both director & immediate supervisor were notified on August 5) |
September 12, 2017 |
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Department Chair(s) forwards Recommendations to Dean / Director forward their recommendations to their immediate supervisor (if Director does not report directly to Provost) |
October 10, 2017 |
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Deans and/or Directors forward recommendations to Provost |
October 16, 2017 |
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Provost and Chancellor meet to review recommendations and acknowledge & approve renewals/non-renewals |
October 24-25, 2017 |
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Human Resources prepares renewal letters for staff and routes to Chancellor's Office for signature |
October 25- October 27, 2017 |
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Chancellor signs letters to academic staff member and letters are in the mail no later than |
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November 10, 2017 |
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2nd Yr. Probationary Faculty / Review for 3rd & 4th Contracts |
Aug 25, 2017 |
Human Resources notifies Dean of eligible faculty and/or staff |
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Dean Notifies Department Chair(s) of Eligible Faculty |
September 15, 2017 |
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Dept Chair notifies probationary faculty members & all eligible voters no later than |
September 20, 2017 |
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Professional file made available to candidate & faculty members eligible to vote, for their consideration & additions |
September 21 - Oct 20, 2017 |
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Amended file available for review only |
October 20-31, 2017 |
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Vote no later than |
November 10, 2017 |
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Dept recommendations and all supporting documents opened to inspection and comments for 3 weekdays prior to submission to Dean but no later than |
November 15, 2017 |
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Department Chair(s) forwards Recommendations to Dean |
November 16, 2017 |
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Dean forwards Recommendations to Provost & Vice Chancellor |
November 23, 2017 |
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Provost and Vice Chancellor forwards recommendation to Chancellor no later than |
November 30, 2017 |
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Chancellor and Provost meet to review recommendations for renewal/non-renewal and both acknowledge / approve |
December 4-5, 2017 |
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Chancellor informs head of academic unit and faculty member of decision no later than |
December 6, 2017 |
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Human Resources prepared letters to faculty and routes to Chancellor's Office for Chancellor to sign |
December 7, 2017 |
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Chancellor signs letters notifying faculty member of decision and letters are placed in mail no later than |
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December 8, 2017 |
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Faculty Promotions |
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Dean Notifies Department Chair(s) of Eligible Faculty |
September 15, 2017 |
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Department Chair(s) Notifies individual faculty members within five working days following September 15 of the faculty members' eligibility for promotion to full professor and their requirement to submit their professional record. |
~within five working days following Sept 15 of the faculty members' eligibility for promotion to full professor & their requirement to submit their professional record~ |
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Completed record submitted to Department Chair |
October 13, 2017 |
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Department Decision Finalized |
October 30, 2017 |
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Department(s) forwards Recommendations to College Promotion Committee |
November 13, 2017 |
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College Promotion Committee forwards Recommendations to Dean |
January 29, 2018 |
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Dean forwards Recommendations to Provost |
February 12, 2018 |
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Chancellor and Provost review recommendations for promotion and acknowledge/approve |
February 19, 2018 |
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Human Resources prepares promotion letters and routes to Chancellor's office for signature |
February 22, 2018 |
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Chancellor signs promotion letters informing faculty member (with copies to Dean, Chair, Budget, HR) of recommendations |
February 28, 2018 |
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Provost office reports to System information on promotions, renewals, tenure by April 22 each year. System notes this information in BOR materials for June. |
April 23, 2018 |
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Board of Regents Decision |
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June 8, 2018 |
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Chancellor/Provost office advises Human Resources of BOR decision on promotions/tenure recommendations after June BOR meeting. |
June 8, 2018 |
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Human Resources prepares final letter to faculty member advising them of BOR approval concerning their promotion and/or tenure status |
June 11, 2018 |
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Chancellor signs letters prepared by HR to faculty receiving promotion and/or tenure as approved by Board of Regents |
June 12-14, 2018 |
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Post Tenure Review |
March 30 , 2018 |
Names of faculty members subject to post-tenure review forwarded to Deans no later than |
May 1, 2018 (of the academic year preceding review) |
As Required |
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Dean notifies faculty member no later than |
May 15, 2018 (of the academic year preceding review) |
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Department sets post-tenure review dates and method |
By September 28, 2018 (as September 30 falls on Sunday) |
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Selection of committee, if necessary |
By October 15, 2018 |
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Head of Academic unit notifies faculty member and committee of review dates |
By October 30, 2018 |
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Faculty member completes portfolio |
By January 30, 2019 |
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Chair of committee reviews portfolio |
One week review period between January 30, 2019 and April 15, 2019 |
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Chair or committee member meets with faculty member and final summary is submitted to faculty member |
No later than two weeks after the post-tenure review period |
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Post-tenure review report forwarded to Dean |
By one week after meeting with faculty member |
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Dean conducts administrative review and forwards report and any response or change in rating and accompanying rational and evidence to the Provost and Vice Chancellor for Academic Affairs |
By one week after post-tenure review report is forwarded to Dean. If "meets" or "exceeds" recommended, the procedure stops here for Chairs and Committees. |
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Provost and Vice Chancellor for Academic Affairs review reports. For those that "do not meet expectations" the Dean will be notified that a remediation plan needs to be developed. |
By one week after post-tenure review report is forwarded to the Provost if it does not "meet" or "exceed" expectation |
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Dean, Department Chair and faculty member develops a remediation plan to address deficiencies. |
By one month after notification is received from the Provost and Vice Chancellor for Academic Affairs. |
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Dean notifies faculty member in writing that the remediation plan has not addressed all of the deficiencies |
By one week after the ending date of the remediation plan |
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If appropriate, the Dean requests in writing that the Chancellor extends the remediation completion date. A revised remediation plan must accompany the request. |
By one month after a negative notification, the result is received from the Dean |
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The Chancellor accepts/rejects the request for an extension of the remediation plan to a fourth academic semester RPD 20-9(1) (c) (ii) |
Within one week of receiving the written request |
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The Dean makes a written recommendation for discipline for faculty members who fail to address all deficiencies noted in the post-tenure review |
To the appropriate Senate Committee and Provost within oen month of the non-fulfillment of the remediation plan |
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2019-2020 Sabbatical Leave |
March 2, 2018 |
Submitted to FASDB for Initial Screening |
September 28, 2018 |
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FASDB Forwards Recommendation to Provost |
November 6, 2018 |
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Provost Informs Dean/Fac Member of Recommendation |
November 16, 2018 |
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& Chancellor forwards Recommendations to Board of Regents |
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Board of Regents Decision |
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December 7, 2018 |
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Student Log of Complaints |
November 26, 2018 |
Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Fall Semester 2018 |
December 26, 2018 |
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April 23, 2018 |
Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Spring Semester 2018 |
May 14, 2018 |
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3rd Yr. & Up Probationary Faculty |
Nov 10, 2017 |
Human Resources notifies Dean of eligible faculty and/or staff |
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Dean Notifies Department Chair(s) of Eligible Faculty |
November 24, 2017 |
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Dept Chair notifies probationary faculty members and all eligible voters no later than |
Dec 5, 2017 |
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Professional file is available to candidate and faculty members eilgible to vote, for their considerations and additions |
Dec 6, 2017 - |
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Amended file available for review only |
Jan 6, 2018 - Jan 31, 2018 |
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Vote no later than |
Feb 6, 2018 |
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Dept recommendations & supporting documents shall be opened to inspection and comments for 3 weekdays prior to their submission to Dean/Director but no later than |
Feb 13, 2018 |
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Department Chair(s) forwards Recommendations to Dean |
February 14, 2018 |
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Provost Office transfers those faculty appearing on 3rd Year and Up spreadsheet who are up for a tenure decision (promotion from Assistant to Associate) to Promotions Spreadsheet. These letters will go out same time as letters for those who are receiving straight promotion to "Full". (ensures that all promotion letters are out by February 28, 2011) |
February 14, 2018 |
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Dean forwards Recommendations to Provost |
February 21, 2018 |
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Provost and Vice Chancellor forwards recommendation to Chancellor no later than |
February 28, 2018 |
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Chancellor and Provost signs off on those up for renewal, tenure/promotion |
March 2-3, 2018 |
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Chancellor informs head of academic unit of decision no later than |
March 7, 2018 |
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Human Resources prepares letters to faculty regarding their renewal and routes to Chancellor for signature |
March 8, 2018 |
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Chancellor signs letters notifying faculty member of decision and letters placed in mail no later than |
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March 9, 2018 |
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1st Yr. Probationary Faculty and 1st & 2nd Yr. Fixed Term Academic Staff |
Nov 23, 2017 |
Human Resources notifies Deans and Directors/Supervisors of eligible faculty and/or academic staff |
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Dean Notifies Department Chair(s) of Eligible Faculty (Directors - no action necessary) |
December 5, 2017 |
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Dept Chair notifies probationary faculty members and all eligible voters no later than |
December 8, 2017 |
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Professional file available to candidate & faculty members eligible to vote, for their consideration and additions |
December 12, 2017- January 19, 2017 |
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Amended file available for review only |
completed within 5 working days of beginning of Spring Semester |
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Vote no later than |
February 2, 2018 |
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Dept recommendations & supporting documents opened to inspection & comments for 3 weekdays prior to submission to Dean, but no later than |
February 7, 2018 |
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Directors/Supervisors review performance evaluations of academic staff (if available) |
February 7, 2018 |
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Department Chair(s) forwards Recommendations and supporting documentation to Dean /Directors forward their recommendations and supporting documentation (performance evaluations) on academic staff members to their supervisor (if Director does not report directly to Provost) |
February 10, 2018 |
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Dean and Directors forward recommendations to Provost |
February 15, 2018 |
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Provost and Vice Chancellor forwards recommendation to Chancellor no later than |
February 20, 2018 |
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Chancellor and Provost review recommendations and acknowledge/approve renewals/non-renewals |
February 25, 2018 |
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Human Resources notified of Chancellor/Provosts decisions and prepare letters to faculty/staff notifying them of renewal status/Letters forwarded to Chancellor's office for Chancellor to Sign |
February 26, 2018 |
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Chancellor informs head of academic unit of decision no later than |
February 27, 2018 |
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Chancellor signs letters to academic staff with *10 month appointments* and letters are sent by |
February 28, 2018 |
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Chancellor signs letters to faculty and/or staff members notifying them of decision and letters placed in mail no later than |
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February 28, 2018 |
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Instructional Academic Staff Promotion |
Dec 01, 2017 |
Human Resources informs individuals and their department chairs of eligibility for promotion (based on spring appointment) |
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Instructional Academic Staff submits portfolio to department chair |
January 15, 2018 |
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Department recommendation (if department vote or committee) to chair |
February 02, 2018 |
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Chair forwards recommendation to Dean |
February 08, 2018 |
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Dean forwards recommendation to Provost |
February 15, 2018 |
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Provost approves promotions |
February 22, 2018 |
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Chancellor approves promotions |
March 02, 2018 |
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Human Resources produces letters to candidates (contracts already issued will be revised, if necessary) |
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March 8, 2018 |
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Department Chair Selection |
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Dean Initiates selection by notifying departments |
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November 03, 2017 |
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Departments forwards recommendations to Dean |
December 15, 2017 |
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Dean forwards recommendations to Provost |
January 9, 2018 |
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Chancellor/Provost review recommendations |
January 12-16, 2018 |
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Human Resources prepare letters to new chairs |
January 19, 2018 |
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Chancellor notifies new chairs of appointment |
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January 30, 2018 |
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Release/Reassigned time |
Nov 27, 2017 |
Deans to provide listing of the release/reassigned time assignments in their college (Include all released time for admin. & other duties and the amount of time for which the release/reassign has been awarded). |
January 11, 2018 |
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Student Evaluations |
Initiate By: |
Routing Sequence |
Due By: |
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Fall Semester |
Oct 3, 2017 |
Actual Student Evaluation Period: Nov. 27-Dec 15, 2017 |
Dec 18, 2017 |
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Spring Semester |
Feb 23, 2018 |
Actual Student Evaluation Period: April 16 - May 4, 2018 |
May 7, 2018 |
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Major Capital Equipment Requests |
Process Under Revision |
Budget Director to all Unit Supervisors |
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Recruitment & Retention - Hiring Information |
Jan 5, 2018 |
Budget Director to Academic Deans |
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Due to Budget Director |
Feb. 12, 2018 |
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Program Revenue Budget Requests |
Jan 5, 2018 |
Budget Director to Deans |
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Due to Budget Director |
Feb 2, 2018 |
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Request for annual GPR Budget Information |
Jan 5, 2018 |
Budget Director to Deans & Senior Administration |
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Due to Budget Director |
Feb 2, 2018 |
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Dean GPR Allocation Distribution |
Feb 9, 2018 |
Budget Director to Deans |
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Due to Budget Director |
Mar 2, 2018 |
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Recruitment and Retention - Allocations |
May 4, 2018 |
Budget Director to Deans |
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Due to Budget Director |
July 2, 2018 |
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University Staff Performance Management |
First week of April 2018 |
Human Resources notifies supervisors that performance review process should be initiated |
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Sign performance planning and review document and forward all documents to Human Resources |
Second Friday in June |
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Academic Staff and Limited - Performance Management/Review |
Academic staff member completes narrative and self evaluation |
First Monday in May |
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Supervisor completes narrative and evaluation |
Third Monday in May |
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Collaborative meeting is held and final performance review is presented, signed by employee and supervisor. Form and coversheet forwarded to respective Dean/Director for signature and original is forwarded to Human Resources |
May 15-June 15, 2018 |
