UNIVERSITY OF WISCONSIN River Falls
Provost's Office
Dean/Director/Chair Calendar
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Last Revised: 6/27/2025 |
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University of Wisconsin-River Falls |
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2025-2026 Dean/Director/Chair Calendar |
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Faculty and Academic Staff |
Initiate By: |
Routing Sequence |
Due By: |
Faculty/Staff |
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Fixed-Term |
September 12, 2025 |
Human Resources notifies supervisors of all fixed-term renewable academic staff. |
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September 12, 2025 |
Supervisors forward recommendations to dean/director. |
October 10, 2025 |
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October 10, 2025 |
Dean/directors forward recommendations to division head (Provost or Chancellor). |
October 31, 2025 |
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October 31, 2025 |
Chancellor/Provost review and forward final decision to Human Resources. |
November 14, 2025 |
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2nd Year Probationary Faculty/Review for 3rd and 4th Contracts |
August 25, 2025 |
Human Resources notifies dean of eligible faculty and/or staff. |
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Dean notifies department chair(s) of eligible faculty. |
September 15, 2025 |
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Deptartment chair notifies probationary faculty members and all eligible voters no later than. |
September 20, 2025 |
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Professional file made available to candidate and faculty members eligible to vote, for their consideration and additions. |
September 21-October 20, 2025 |
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Amended file available for review only. |
October 21-31, 2025 |
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Vote no later than. |
November 10, 2025 |
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Department recommendations and all supporting documents opened to inspection and comments for three weekdays prior to submission to dean but no later than. |
November 15, 2025 |
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Department chair(s) forwards recommendations to dean. |
November 16, 2025 |
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Dean forwards recommendations to provost and vice chancellor. |
November 23, 2025 |
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Provost and vice chancellor forwards recommendation to Chancellor no later than. |
November 30, 2025 |
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Chancellor and provost meet to review recommendations for renewal/non-renewal and both acknowledge/approve. |
December 1, 2025 |
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Chancellor informs head of academic unit and faculty member of decision no later than. |
December 8, 2025 |
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Human Resources prepared letters to faculty and routes to Chancellor's Office for Chancellor to sign. |
December 5, 2025 |
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Chancellor signs letters notifying faculty member of decision and letters are placed in mail no later than. |
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December 8, 2025 |
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Faculty Promotions |
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Dean notifies department chair(s) of eligible faculty. |
September 15, 2025 |
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Department chair(s) notifies individual faculty members within five working days following September 15 of the faculty member's eligibility for promotion to full professor and their requirement to submit their professional record. |
~within five working days following September 15 of the faculty member's eligibility for promotion to full professor and their requirement to submit their professional record~ |
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Completed record submitted to department chair. |
October 15, 2025 |
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Department decision finalized. |
November 1, 2025 |
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Department(s) forwards recommendations to College Promotion Committee. |
November 15, 2025 |
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College Promotion Committee forwards recommendations to dean. |
February 1, 2026 |
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Dean forwards recommendations to provost. |
February 15, 2026 |
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Chancellor and provost review recommendations for promotion and acknowledge/approve. |
February 20, 2026 |
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Human Resources prepares promotion letters and routes to Chancellor's office for signature. |
February 24, 2026 |
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Chancellor signs promotion letters informing faculty member (with copies to dean, chair, budget, HR) of recommendations. |
February 27, 2026 |
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Provost office reports to System information on promotions, renewals, tenure by April 22 each year. System notes this information in BOR materials for June. |
May 5, 2026 |
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Board of Regents decision. |
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June 5, 2026 |
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Chancellor/provost office advises Human Resources of BOR decision on promotions/tenure recommendations after June BOR meeting. |
June 8, 2026 |
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Human Resources prepares final letter to faculty member advising them of BOR approval concerning their promotion and/or tenure status. |
June 11, 2026 |
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Chancellor signs letters prepared by HR to faculty receiving promotion and/or tenure as approved by Board of Regents. |
June 12, 2026 |
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Post-Tenure Review |
March 28, 2025 |
Names of faculty members subject to post-tenure review forwarded to deans no later than. |
May 1, 2025 (of the academic year preceding review) |
As Required |
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Dean notifies faculty member no later than. |
May 15, 2025 (of the academic year preceding review) |
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Department sets post-tenure review dates and method. |
By September 30, 2025 |
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Selection of committee, if necessary. |
By October 15, 2025 |
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Head of academic unit notifies faculty member and committee of review dates. |
By October 30, 2025 |
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Faculty member completes portfolio. |
By January 30, 2026 |
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Chair of committee reviews portfolio. |
One week review period between January 30, 2026 and April 15, 2026 |
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Chair or committee member meets with faculty member and final summary is submitted to faculty member. |
No later than two weeks after the post-tenure review period. |
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Post-tenure review report forwarded to dean. |
By one week after meeting with faculty member. |
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Dean conducts administrative review and forwards report and any response or change in rating and accompanying rational and evidence to the Provost and Vice Chancellor for Academic Affairs. |
By one week after post-tenure review report is forwarded to dean. If "meets" or "exceeds" recommended, the procedure stops here for chairs and committees. |
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Provost and Vice Chancellor for Academic Affairs review reports. For those that "do not meet expectations" the dean will be notified that a remediation plan needs to be developed. |
By one week after post-tenure review report is forwarded to the provost if it does not "meet" or "exceed" expectations. |
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Dean, department chair and faculty member develops a remediation plan to address deficiencies. |
By one month after notification is received from the Provost and Vice Chancellor for Academic Affairs. |
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Dean notifies faculty member in writing that the remediation plan has not addressed all of the deficiencies |
By one week after the ending date of the remediation plan. |
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If appropriate, the dean requests in writing that the Chancellor extends the remediation completion date. A revised remediation plan must accompany the request. |
By one month after a negative notification, the result is received from the dean. |
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The Chancellor accepts/rejects the request for an extension of the remediation plan to a fourth academic semester RPD 20-9(1) (c) (ii). |
Within one week of receiving the written request. |
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The dean makes a written recommendation for discipline for faculty members who fail to address all deficiencies noted in the post-tenure review. |
To the appropriate Senate Committee and provost within oen month of the non-fulfillment of the remediation plan. |
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2025-2026 Sabbatical Leave |
March 1, 2025 |
Submitted to FASDB for initial screening. |
September 26, 2025 |
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FASDB forwards recommendation to provost. |
November 14, 2025 |
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Provost Informs dean/faculty member of recommendation. |
November 18, 2025 |
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Chancellor forwards recommendations to Board of Regents. |
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Board of Regents decision. |
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December 6, 2025 |
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3rd Year and Up Probationary Faculty |
November 7, 2025 |
Human Resources notifies dean of eligible faculty and/or staff. |
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Dean notifies department chair(s) of eligible faculty. |
November 25, 2025 |
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Deptartment chair notifies probationary faculty members and all eligible voters no later than. |
December 5, 2025 |
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Professional file is available to candidate and faculty members eilgible to vote, for their considerations and additions. |
December 6, 2025-January 5, 2026 |
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Amended file available for review only. |
January 6-31, 2026 |
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Vote no later than. |
February 6, 2026 |
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Deptartment recommendations and supporting documents shall be opened to inspection and comments for three weekdays prior to their submission to dean/director but no later than. |
February 13, 2026 |
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Department chair(s) forwards recommendations to dean. |
February 15, 2026 |
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Provost's Office transfers those faculty appearing on "3rd Year and Up" spreadsheet who are up for a tenure decision (promotion from assistant to associate) to "Promotions Spreadsheet." These letters will go out same time as letters for those who are receiving straight promotion to "Full." |
February 15, 2026 |
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Dean forwards recommendations to provost. |
February 21, 2026 |
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Provost and Vice Chancellor forwards recommendation to Chancellor no later than. |
February 28, 2026 |
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Chancellor and provost signs off on those up for renewal, tenure/promotion. |
March 3-4, 2026 |
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Chancellor informs head of academic unit of decision no later than. |
March 6, 2026 |
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Human Resources prepares letters to faculty regarding their renewal and routes to Chancellor for signature. |
March 6, 2026 |
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Chancellor signs letters notifying faculty member of decision and letters placed in mail no later than. |
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March 79, 2026 |
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Instructional Academic Staff Promotion |
December 2, 2025 |
Human Resources informs individuals and their department chairs of eligibility for promotion (based on spring appointment). |
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Instructional academic staff submits portfolio to department chair. |
January 16, 2026 |
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Department recommendation (if department vote or committee) to chair. |
February 3, 2026 |
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Chair forwards recommendation to dean. |
February 10, 2026 |
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Dean forwards recommendation to provost. |
February 17, 2026 |
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Provost approves promotions. |
February 24, 2026 |
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Chancellor approves promotions. |
March 3, 2026 |
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Human Resources produces letters to candidates (contracts already issued will be revised, if necessary). |
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March 17, 2026 |
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Department Chair Selection |
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Dean initiates selection by notifying departments. |
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November 1, 2025 |
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Departments forwards recommendations to dean. |
December 16, 2025 |
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Dean forwards recommendations to provost. |
January 9, 2026 |
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Chancellor/provost review recommendations. |
January 13-17, 2026 |
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Human Resources prepare letters to new chairs. |
January 20, 2026 |
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Chancellor notifies new chairs of appointment. |
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January 30, 2026 |
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Release/Reassigned time |
November 27, 2025 |
Deans to provide listing of the release/reassigned time assignments in their college (Include all released time for administrative and other duties and the amount of time for which the release/reassign has been awarded). |
January 10, 2026 |
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Student Evaluations |
Initiate By: |
Routing Sequence |
Due By: |
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Fall Semester |
October 2, 2025 |
Actual student evaluation period: November 24-December 12, 2025. |
December 15, 2025 |
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Spring Semester |
February 20, 2026 |
Actual student evaluation period: April 20-May 8, 2025. |
May 11, 2026 |
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Major Capital Equipment Requests |
Process Under Revision |
Budget Director to all unit supervisors. |
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Recruitment and Retention - Hiring Information |
January 6, 2026 |
Budget Director to academic deans. |
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Due to Budget Director. |
February 12, 2026 |
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Program Revenue Budget Requests |
Jan 6, 2025 |
Budget Director to deans. |
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Due to Budget Director. |
February 3, 2026 |
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Request for annual GPR Budget Information |
January 6, 2026 |
Budget Director to deans and senior administration. |
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Due to Budget Director. |
Feb 3, 2025 |
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Dean GPR Allocation Distribution |
February 10, 2026 |
Budget Director to deans. |
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Due to Budget Director. |
March 3, 2026 |
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Recruitment and Retention - Allocations |
May 4, 2026 |
Budget Director to deans. |
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Due to Budget Director. |
July 2, 2026 |
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University Staff Performance Management |
First week of April 2026 |
Human Resources notifies supervisors that performance review process should be initiated. |
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Sign performance planning and review document and forward all documents to Human Resources. |
Second Friday in June |
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Academic Staff and Limited - Performance Management/Review |
Academic staff member completes narrative and self evaluation. |
First Monday in May |
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Supervisor completes narrative and evaluation. |
Third Monday in May |
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Collaborative meeting is held and final performance review is presented, signed by employee and supervisor. Form and coversheet forwarded to respective dean/director for signature and original is forwarded to Human Resources. |
May 15-June 15, 2026 |
