UNIVERSITY OF WISCONSIN River Falls

Provost's Office

Dean/Director/Chair Calendar

Last Revised: 4/25/19

 

University of Wisconsin-River Falls

 

 

 

 

2018-2019 Dean/Director/Chair Calendar

 

 

 

 

 

 

 

Faculty & Academic Staff

Initiate By:

Routing Sequence

Due By:

Faculty/Staff
Notified By:

Fixed-Term
Renewable
Academic Staff Contracts

August 5, 2019

Human Resources notifies Deans and Directors/Supervisors of all fixed-term renewable academic staff

 

 

 

August 5, 2019

Dean and Directors/Supervisors forward recommendations to Division Head 

August19, 2019

 

 

August 19, 2019

Division Head forwards recommendations to Chancellor's O

September 2, 2019

 

 

September 2, 2019

Chancellor forwards to Human Resources Office

September 16, 2019

 

2nd Yr. Probationary Faculty / Review for 3rd & 4th Contracts

Aug 23, 2019

Human Resources notifies Dean of eligible faculty and/or staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty

September 16, 2019

 

 

 

Dept Chair notifies probationary faculty members & all eligible voters no later than

September 20, 2019

 

 

 

Professional file made available to candidate & faculty members eligible to vote, for their consideration & additions

September 23 - Oct 21, 2019

 

 

 

Amended file available for review only

October 22-31, 2019

 

 

 

Vote no later than

November 11, 2019

 

 

 

Dept recommendations and all supporting documents opened to inspection and comments for 3 weekdays prior to submission to Dean but no later than

November 15, 2019

 

 

 

Department Chair(s) forwards Recommendations to Dean

November 18, 2019

 

 

 

Dean forwards Recommendations to Provost & Vice Chancellor

November 25, 2019

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

November 29, 2019

 

 

 

Chancellor and Provost meet to review recommendations for renewal/non-renewal and both acknowledge / approve

December 4, 2019

 

 

 

Chancellor informs head of academic unit and faculty member of decision no later than

December 5, 2019

 

 

 

Human Resources prepared letters to faculty and routes to Chancellor's Office for Chancellor to sign

December 5, 2019

 

 

 

Chancellor signs letters notifying faculty member of decision and letters are placed in mail no later than

 

December 6, 2019

Faculty Promotions

 

Dean Notifies Department Chair(s) of Eligible Faculty

September 13, 2019

 

 

 

Department Chair(s) Notifies individual faculty members within five working days following September 15 of the faculty members' eligibility for promotion to full professor and their requirement to submit their professional record.

~within five working days following Sept 15 of the faculty members' eligibility for promotion to full professor & their requirement to submit their professional record~

 

 

 

Completed record submitted to Department Chair

October 11, 2019

 

 

 

Department Decision Finalized

October 30, 2019

 

 

 

Department(s) forwards Recommendations to College Promotion Committee

November 13, 2019

 

 

 

College Promotion Committee forwards Recommendations to Dean

January 29, 2020

 

 

 

Dean forwards Recommendations to Provost

February 12, 2020

 

 

 

Chancellor and Provost review recommendations for promotion and acknowledge/approve

February 19, 2020

 

 

 

Human Resources prepares promotion letters and routes to Chancellor's office for signature

February 21, 2020

 

 

 

Chancellor signs promotion letters informing faculty member (with copies to Dean, Chair, Budget, HR) of recommendations

February 28, 2020

 

 

 

Provost office reports to System information on promotions, renewals, tenure by April 22 each year. System notes this information in BOR materials for June.

April 23, 2020

 

 

 

Board of Regents Decision

 

June 5, 2020

 

 

Chancellor/Provost office advises Human Resources of BOR decision on promotions/tenure recommendations after June BOR meeting.

June 8, 2020

 

 

 

Human Resources prepares final letter to faculty member advising them of BOR approval concerning their promotion and/or tenure status

June 9, 2020

 

 

 

Chancellor signs letters prepared by HR to faculty receiving promotion and/or tenure as approved by Board of Regents

June 10-12, 2020

 

Post Tenure Review

March 29, 2019

Names of faculty members subject to post-tenure review forwarded to Deans no later than

May 1, 2019 (of the academic year preceding review)

As Required

 

 

Dean notifies faculty member no later than

May 15, 2019 (of the academic year preceding review)

 

 

 

Department sets post-tenure review dates and method

By September 27, 2019 (as September 30 falls on Sunday)

 

 

 

Selection of committee, if necessary

By October 15, 2019

 

 

 

Head of Academic unit notifies faculty member and committee of review dates

By October 30, 2019

 

 

 

Faculty member completes portfolio

By January 30, 2020

 

 

 

Chair of committee reviews portfolio

One week review period between January 30, 2020 and April 15, 2020

 

   

Chair or committee member meets with faculty member and final summary is submitted to faculty member

No later than two weeks after the post-tenure review period

 

 

 

Post-tenure review report forwarded to Dean

By one week after meeting with faculty member

 

 

 

Dean conducts administrative review and forwards report and any response or change in rating and accompanying rational and evidence to the Provost and Vice Chancellor for Academic Affairs

By one week after post-tenure review report is forwarded to Dean.  If "meets" or "exceeds" recommended, the procedure stops here for Chairs and Committees.

 

   

Provost and Vice Chancellor for Academic Affairs review reports. For those that "do not meet expectations" the Dean will be notified that a remediation plan needs to be developed.

By one week after post-tenure review report is forwarded to the Provost if it does not "meet" or "exceed" expectation

 
   

Dean, Department Chair and faculty member develops a remediation plan to address deficiencies.

By one month after notification is received from the Provost and Vice Chancellor for Academic Affairs. 

 
   

Dean notifies faculty member in writing that the remediation plan has not addressed all of the deficiencies

By one week after the ending date of the remediation plan

 
   

If appropriate, the Dean requests in writing that the Chancellor extends the remediation completion date. A revised remediation plan must accompany the request. 

By one month after a negative notification, the result is received from the Dean

 
   

The Chancellor accepts/rejects the request for an extension of the remediation plan to a fourth academic semester RPD 20-9(1) (c) (ii)

Within one week of receiving the written request 

 
   

The Dean makes a written recommendation for discipline for faculty members who fail to address all deficiencies noted in the post-tenure review

To the appropriate Senate Committee and Provost within oen month of the non-fulfillment of the remediation plan

 

2020-2021 Sabbatical Leave

March 1, 2019

Submitted to FASDB for Initial Screening

September 27, 2019

 

 

 

FASDB Forwards Recommendation to Provost

November 15, 2019

 

 

 

Provost Informs Dean/Fac Member of Recommendation

November 18, 2019

 

 

 

& Chancellor forwards Recommendations to Board of Regents

 

 

 

 

Board of Regents Decision

 

December 6, 2019

 

 

 

 

 

Student Log of Complaints

November 26, 2019

Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Fall Semester 2019

December 27, 2019

 

 

April 23, 2020

Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Spring Semester 2020

May 15, 2020

 

 

 

 

 

 

3rd Yr. & Up Probationary Faculty

Nov 11, 2019

Human Resources notifies Dean of eligible faculty and/or staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty

November 25, 2019

 

 

 

Dept Chair notifies probationary faculty members and all eligible voters no later than

Dec 5, 2019

 

 

 

Professional file is available to candidate and faculty members eilgible to vote, for their considerations and additions

Dec 6, 2019 -
Jan 3, 2020

 

 

 

Amended file available for review only

Jan 6, 2020 -

Jan 31, 2020

 

 

 

Vote no later than

Feb 6, 2020

 

 

 

Dept recommendations & supporting documents shall be opened to inspection and comments for 3 weekdays prior to their submission to Dean/Director but no later than

Feb 13, 2020

 

 

 

Department Chair(s) forwards Recommendations to Dean

February 14, 2020

 

 

 

Provost Office transfers those faculty appearing on 3rd Year and Up spreadsheet who are up for a tenure decision (promotion from Assistant to Associate) to Promotions Spreadsheet. These letters will go out same time as letters for those who are receiving straight promotion to "Full". (ensures that all promotion letters are out by February 28, 2011)

February 14, 2020

 

 

 

Dean forwards Recommendations to Provost

February 21, 2020

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

February 28, 2020

 

 

 

Chancellor and Provost signs off on those up for renewal, tenure/promotion

March 2-3, 2020

 

 

 

Chancellor informs head of academic unit of decision no later than

March 6, 2020

 

 

 

Human Resources prepares letters to faculty regarding their renewal and routes to Chancellor for signature

March 9, 2020

 

 

 

Chancellor signs letters notifying faculty member of decision and letters placed in mail no later than

 

March 10, 2020

1st Yr. Probationary Faculty 

Nov 22, 2019

Human Resources notifies Deans and Directors/Supervisors of eligible faculty 

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty 

December 5, 2019

 

 

 

Dept Chair notifies probationary faculty members and all eligible voters no later than 

December 9, 2019

 

 

 

Professional file available to candidate & faculty members eligible to vote, for their consideration and additions

December 12, 2019- January 17, 2020

 

 

 

Amended file available for review only 

completed within 5 working days of beginning of Spring Semester
(January 20-24, 2020)

 

 

 

Vote no later than 

February 3, 2020

 

 

 

Dept recommendations & supporting documents opened to inspection & comments for 3 weekdays prior to submission to Dean, but no later than 

February 7, 2020

 

 

 

Department Chair(s) forwards Recommendations and supporting documentation to Dean

February 10, 2020

 

 

 

Dean forward recommendations to Provost

February 14, 2020

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than 

February 20, 2020

 

 

 

Chancellor and Provost review recommendations and acknowledge/approve renewals/non-renewals 

February 25, 2020

 

 

 

Human Resources notified of Chancellor/Provosts decisions and prepare letters to faculty notifying them of renewal status/Letters forwarded to Chancellor's office for Chancellor to Sign

February 26, 2020

 

 

 

Chancellor informs head of academic unit of decision no later than

February 27, 2020

 

 

 

Chancellor signs letters to faculty notifying them of decision

February 28, 2020

 

 

 

Letters placed in mail no later than

 

February 28, 2020

Instructional Academic Staff Promotion

Dec 01, 2019

Human Resources informs individuals and their department chairs of eligibility for promotion (based on spring appointment)

 

 

 

 

Instructional Academic Staff submits portfolio to department chair

January 15, 2020

 

 

 

Department recommendation (if department vote or committee) to chair

February 03, 2020

 

 

 

Chair forwards recommendation to Dean

February 07, 2020

 

 

 

Dean forwards recommendation to Provost

February 14, 2020

 

 

 

Provost approves promotions

February 21, 2020

 

 

 

Chancellor approves promotions

March 02, 2020

 

 

 

Human Resources produces letters to candidates (contracts already issued will be revised, if necessary)

 

March 9, 2020

 

 

 

 

 

Department Chair Selection

 

Dean Initiates selection by notifying departments

 

November 03, 2018

 

 

Departments forwards recommendations to Dean

December 16, 2019

 

 

 

Dean forwards recommendations to Provost

January 9, 2020

 

 

 

Chancellor/Provost review recommendations

January 13-17, 2020

 

 

 

Human Resources prepare letters to new chairs

January 20, 2020

 

 

 

Chancellor notifies new chairs of appointment

 

January 30, 2020

Release/Reassigned time

Nov 27, 2019

Deans to provide listing of the release/reassigned time assignments in their college (Include all released time for admin. & other duties and the amount of time for which the release/reassign has been awarded).

January 10, 2020

 

Student Evaluations

Initiate By:

Routing Sequence

Due By:

 

Fall Semester

Oct 3, 2019

Actual Student Evaluation Period: Nov. 25-Dec 13, 2019

Dec 16, 2019

 

Spring Semester

Feb 21, 2020

Actual Student Evaluation Period: April 20 - May 8, 2020

May 11, 2020

 

Major Capital Equipment Requests

Process Under Revision

Budget Director to all Unit Supervisors

 

 

Recruitment & Retention - Hiring Information

Jan 6, 2020

Budget Director to Academic Deans

 

 

 

 

Due to Budget Director

Feb. 12, 2020

 

Program Revenue Budget Requests

Jan 6, 2020

Budget Director to Deans

 

 

 

 

Due to Budget Director

Feb 3, 2020

 

Request for annual GPR Budget Information

Jan 6, 2020

Budget Director to Deans & Senior Administration

 

 

 

 

Due to Budget Director

Feb 3, 2020

 

Dean GPR Allocation Distribution

Feb 10, 2020

Budget Director to Deans

 

 

 

 

Due to Budget Director

Mar 2, 2020

 

Recruitment and Retention - Allocations

May 4, 2020

Budget Director to Deans

 

 

 

 

Due to Budget Director

July 2, 2020

 

University Staff Performance Management

First week of April 2020

Human Resources notifies supervisors that performance review process should be initiated

   
   

Sign performance planning and review document and forward all documents to Human Resources

Second Friday in June

 

Academic Staff and Limited - Performance Management/Review

 

Academic staff member completes narrative and self evaluation

First Monday in May

 
   

Supervisor completes narrative and evaluation

Third Monday in May

 
   

Collaborative meeting is held and final performance review is presented, signed by employee and supervisor. Form and coversheet forwarded to respective Dean/Director for signature and original is forwarded to Human Resources

May 15-June 15, 2020

 

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