Associate Vice Chancellor for Academic Affairs & Graduate Studies

University Sponsored Activities-Student Organizations

Due to COVID-19, most off-campus activities will generally not be approved. Limited exceptions may be considered for activities such as class trips (field trips or field work) that do not involve leaving our immediate vicinity, e.g. not interacting with other institutions and entities, and/or activities that can be conducted with sufficient safety mitigations in place.

The university supports participation in student organizations.  While the goal of both the University, in general, and Student Life, in particular, is to avoid or minimize the potential that students might miss classes while participating in appropriate activities off campus (e.g competitions, conferences and professional development, and university-service and promotion), it is understood that the activities might occasionally overlap with classes.  When overlaps with classes arise, the following process must be followed:

1. For off-campus activities that are clearly tied to academics (e.g. student participation in academic-related conferences), the academic-approval process should be used.

2. For other off-campus activities, the Student Life Office must provide students with a class absence notification form, approved by the Provost's Office, that includes a clear identification of the student organization that will be traveling, the destination, the departure and return dates and times, contact information for Student Life, and a listing of students who are participating.

3. This class absence notification form must be provided by Student Life to the student, who must deliver it to the faculty members whose course(s) are affected at least one week prior to the activity.


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