University Sanctioned Activities-Academic Functions

Due to COVID-19, most off-campus activities will generally not be approved. Limited exceptions may be considered for activities such as class trips (field trips or field work) that do not involve leaving our immediate vicinity, e.g. not interacting with other institutions and entities, and/or activities that can be conducted with sufficient safety mitigations in place.

Please use the appropriate form depending on your needs.

Off-Campus Travel

If you have an activity that you feel merits consideration, follow the steps below. These steps will take additional time so please plan accordingly.

• Complete the off-campus activity approval form.

• Obtain approval from your college dean or director as applicable .                        

• Obtain approval from senior leadership by the appropriate head of your division: Chancellor, Provost, or Assistant Chancellor for Business and Finance. 

• Email the Off-campus Approval form and the Essential Travel Exception Request form to: offcampus@uwrf.edu           

• If approved, the approved off-campus request form will be returned. Students will provide this form to their professors.  

• If the off-campus activity includes travel using UW System approved travel services, then complete the Essential Travel Exception Request form 

Off-Campus Non-Travel

This form will be used for non-travel activities such as virtual conferences and where the scheduled event will occur during scheduled class hours.

• The faculty member must complete the Non-Travel Off-Campus Request form.

• Obtain the approval of your department chair or unit equivalent.           

• Email completed form to offcampus@uwrf.edu
  If approved, the approved off-campus request form will be returned. Students will provide this form to their professors.

Off-Campus
Travel Form 

Off-Campus
NON-Travel Form

Email completed form to offcampus@uwrf.edu