Meal Expenses When Hosting Non-UW/State Employee

Allowable Expenses:
  • Reasonable meal expense for non-UW/State employees
  • In-state meal maximum for UW/State employees 

Documentation Requirements:

  • Prior approval from Dean or Department Director
  • Explanation of meal expenses
  • Original itemized receipts (Alcohol will not be reimbursed) (Note: If itemized receipts are not provided, only meal maximums will be allowed.)
  • Names and affiliation of attendees
  • Approval signature from Dean or Department Director

For expenses that do not meet these criteria, use a UW Foundation account if you have one available or other non-University sources.

(See for UW System policy details on Meal Expenses.)

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Office: 220 North Hall