Applicant Interview Expenses

When it is considered necessary to interview candidates during a meal period, the following UW-River Falls regulations must be adhered to:

• You must have prior approval at dean level or above
• Reimbursement will be allowed for the candidate plus 2 to 3 University employees.
• In rare exceptions, reimbursement will be allowed for the candidate and 4 University employees. Advance approval is required from the chancellor or designee with written justification attached to the expense report.
• Reimbursement will not exceed the daily maximums.

The following items must be included with the reimbursement request:

• Explanation for holding the interview over the meal period
• Original itemized receipts (Alcohol will not be reimbursed)
• Candidate name and title of unfilled position
• Names of University employees attending
• Approval signature at dean level or above

For expenses that do not meet these criteria, use a UW Foundation account if you have one available or other non-University sources.

Candidates must conform to UW-system policies for mileage, meal, and lodging maximums and receipt requirements.  A non-employee profile form must be filled out to create an E-Reimbursement.