Accounting Services

Applicant Interview Expenses

When it is considered necessary to interview candidates during a meal period, the following UW-River Falls regulations must be adhered to:

  • You must have prior approval at dean level or above
  • Reimbursement will be allowed for the candidate plus 2 to 3 University employees.
  • In rare exceptions, reimbursement will be allowed for the candidate and 4 University employees. Advance approval is required from the chancellor or designee with written justification attached to the expense report.
  • Reimbursement will not exceed the daily maximums.

The following items must be included with the reimbursement request:

  • Explanation for holding the interview over the meal period
  • Original itemized receipts (Alcohol will not be reimbursed)
  • Candidate name and title of unfilled position
  • Names of University employees attending
  • Approval signature at dean level or above

For expenses that do not meet these criteria, use a UW Foundation account if you have one available or other non-University sources.

Candidates must conform to UW-system policies for mileage, meal, and lodging maximums and receipt requirements.  A non-employee profile form must be filled out to create an E-Reimbursement.

Contact Us

Accounting Services
Office: 220 North Hall