University Center2


Frequently Asked Questions

Click on a red plus symbol to view an answer to a frequently asked question. For other questions, please e-mail

See the event planning tool for a complete outline of what you will need.

  • University Center Ballroom, Falcon's Nest and some outdoor events

    • No later than 30 days prior to the event including all technology and room setup requests.

    • The reservation will be placed in a tentative status until all booking details have been received.

    • Reservations that do not provide these details by 30 days before the event will be canceled or late fees will apply.

    • The only exception to this policy is the details for final head count which need to be received 14 days prior to the event. Catering due dates also must be followed.

  • Regular meeting room

    • At least three business days before the first meeting.

Note: The first opportunity for UWRF recognized student organizations to request a recurring room reservation for the next academic year is April 1.

  • Recognized Student Organizations may sponsor a "food truck" for an event being hosted outside of the University Center. Please see the Recognized Student Organization Handbook for details.

  • Recognized Student Organizations may contact to arrange full-service catering for events anywhere on campus.  In addition, a specially priced menu is available for groups to pick up through the Chartwells dining contractor.  

  • Recognized Student Organizations are allowed to provide pre-packaged and or prepared purchased food (no homemade items) and non-alcoholic beverages in conjunction with scheduled meetings in the University Center as long as the total value of what is purchased does not exceed $100.

  • Brown bag lunch meetings/programs are permitted as long as the brown bag lunches are consumed by the individual bringing the lunch.

  • You can have "pot luck" type events in buildings other than the University Center on campus.

  • New for 2022 - 2023 Pricing for event services: Fees in the University Center have been updated to make using the facility more accessible to recognized student organizations through the Segregated Fees paid by all UWRF students. The UC Ballroom and the Falcon's Nest spaces are now set at reduced and fixed rates inclusive of room fees, and base equipment and labor. Additionally, University Center audio/visual and event equipment and associated labor is available to recognized student organizations at no charge. Student organizations may be charged when equipment and/or services must be provided from a source outside of the University Center contractor.

Please contact the Reservations office for assistance with scheduling.  E-mail them at with the details of the space(s) you'd like to reserve. 


Anyone wishing to exhibit a motion picture on campus must provide documentation as to where the license was obtained. For more detailed information, visit the movie rights page.

Contact Us

Campus Reservations
170 University Center