To convert an existing course from a letter grade to a pass/fail grade, the student must initiate the request before 11:59 p.m. on April 30, 2020, using the online Spring 2020 Pass/Fail Form.
- Student completes request form online. A note of explanation for the request may be included.
- Academic adviser approves or denies the request. A note of explanation must be provided for denial of the request. Notification of the decision is due no later than 11:59 p.m. on May 5, 2020.
- Instructor of record approves or denies the request. A note of explanation must be provided for denial of the request. Notification of the decision is due no later than 11:59 p.m. on May 5, 2020.
- If all approvals are granted, the registrar will process the change.
- If all approvals are NOT granted, the student has the option to continue in the course and earn the letter grade, drop the course, or pursue an appeal of the decision as follows: Appeal Process: appeal of the decision must be made by May 31, 2020. The student should first discuss the matter with the instructor of the course involved. If the matter is not satisfactorily settled, the student should then discuss the matter with the chair of the department in which the course was offered. If the matter is not satisfactorily resolved by the chair, or if the chair is the actual instructor of record, the student should then make a written appeal to the dean of the college in which the course was offered, including a clear statement of the problem and arguments or evidence to support the student's appeal. The dean will discuss the matter with the student, with the instructor of record, and with the department chair, and will attempt to resolve the matter and render a decision. A final complaint in written form may be submitted to the provost and vice chancellor for academic affairs. An appeal committee of five, as a subset of the Academic Standards Committee, approved by the Academic Standards Committee, will hear the complaint and make a recommendation to the Provost's Office. The student may be accompanied by another person of their choice at any stage of the complaint process.