Faculty and Staff Handbook

24th Edition, 2015 Version

Chapter IX: Services and General Information

9.7 University Property

It is the responsibility of every employee to protect the property of the University. Equipment or supplies owned by the University shall not be used or loaned for the personal use of individual citizens, the faculty and staff, or any employee. If an item is broken or no longer reparable, please contact the Purchasing Department for disposition instructions.

9.7.1 Protection of University Property

All employees are expected to cooperate in the following manner:

  1. Turn off unneeded lights.
  2. Close windows before leaving for the day.
  3. Lock laboratories, tech cabinets, and tech classrooms when not in use. Fire and Safety Regulations

  1. Enforce regulations pertaining to fire and safety hazards.
  2. Smoking is not permitted in any University facility, nor is it permitted within 25 feet of any building entrance.
  3. Parking is permitted only in designated areas. Applications and regulations are available from the Office of Public Safety.
  4. Instructors conducting laboratories, studios, or teaching in situations presenting any hazard are responsible for using and compelling the students to use all necessary protective devices and should be present at all times. Individuals responsible for a given area are legally liable.
  5. Investigate any campus situation which appears questionable when no other responsible person is on hand.
  6. Report fire, accident, or maintenance hazard or problem to an administrative officer. Lock and Key Policy

There is a lock and key policy established for the University:

In general, the policy provides employees with the necessary key or keys so as to have access to their areas of employment. Keys must be signed for at the time of issue at Facilities Management. Upon departure from the University, all University keys must be returned to Facilities Management and a receipt received. All personnel are reminded that they are not to allow students to use keys or to unlock doors to admit any group for which the employee is not or will not be responsible. Maintenance Work Requests

Work order request forms may be obtained on line (above web address) and should be completed for each work order desired (in the event of an emergency, requests may be accepted by telephone, x3821). Requests may be submitted at any time and should be directed to Facilities Management.

9.7.2 Disposal of State Property

Under no circumstances will State of Wisconsin property be disposed of without prior approval of the Surplus Disposal Officer. The Director of Purchasing has been delegated that responsibility.

9.7.3 Purchases of Equipment and Consumable Supplies

The Wisconsin State Statutes prohibit any member of the faculty and staff from making direct purchases for or on behalf of the University without an official purchase order signed by the Director of Purchasing. Certain individuals are issued a procurement card, and those using a procurement card may make selected purchases without an official purchase order. For orders when a procurement card may not be used, Faculty and staff should submit a Purchase Requisition (Form P2) for approval and submission to the Purchasing Services Department.