Faculty and Academic Staff Handbook

23rd Edition, 2013 Version


Chapter VI:  Academic Staff Personnel Policies and Procedures

6.4 Recruitment: UWRF 4

6.4.1 Position Vacancy  

Current procedures for requesting and filling positions are found in the document entitled “Recruitment Overview,” on the UWRF Human Resources website.

6.4.2 Recruitment-Procedure

The search and screen committee is obligated to provide a complete description of the contractual appointment of an academic staff position and University policies regarding future potential employment options.

Recruitment committee makeup is dependent on the nature of the particular search. The following table delineates the eligibility and responsibilities of potential committee members.

 

Academic Staff Recruitment Committee Structure


Employee
Classification of

Committee Members

Instructional Academic
Staff Search

Non-instructional

Academic Staff Search

Tenured Faculty1

Serves and votes

Serves and votes

Probationary Faculty1

Serves and votes

Serves and votes

Non-instructional Academic Staff

Full Time

Serves and advises only2

Serves and votes

Non-instructional Academic Staff

Part Time

May not serve or vote

May not serve or vote

Instructional Academic Staff
Full Time

May not serve or vote2

Serves and votes

Instructional Academic Staff
Part Time

May not serve or vote

May not serve or vote

Student

Serves and advises only3

Serves and advises only4

Community Member

May not serve or vote

Serves and advises only3

Classified Staff

May not serve or vote

May serve and vote

1. Every faculty member, including the academic unit/department chair, with two consecutive semesters of service in that academic unit/department shall be eligible to serve on the Recruitment Committee, with the exception of emeriti, persons who have officially announced their intention to retire, those who have received non-renewal notices or resigned for reasons other than retirement, and the individual being replaced.
2. Academic staff may serve and vote on search committees hiring full-time faculty positions with coaching assignments, full-time coaching-related instructional academic staff positions, and academic staff support positions.
3. Students and community members may serve in an advisory, non-voting capacity at the discretion of the unit.
4. Student representation on the Recruitment Committee is highly recommended for units with significant student involvement.

6.4.3 Search and Screen Committee Structure: Non-instructional Academic Staff

Non-instructional academic staff search and screen composition should reflect, as much as possible, both the stake various groups have in the outcome and the extent to which that group will deal with each particular administrator. All committees shall include gender and racial/ethnic diversity within the voting membership at a level approved by the Assistant to the Chancellor for Equity, Compliance, and Affirmative Action.

Composition of committees searching for positions in which the appointee does not receive faculty tenure and which are primarily non-academic administrative positions may include, as appropriate, members of the Academic Staff Council, members of the faculty, student members, classified employees, and members selected by the Chancellor. If after the Chancellor has made his or her selection of members the academic staff do not constitute the largest representation of any one group on the committee, additional academic staff members shall be added to ensure the appropriate representation.

Non-voting members that the committee shall consult with to ensure compliance with federal, state, UW-System and UW-River Falls policies and procedures shall include at a minimum the Assistant to the Chancellor for Equity, Compliance, and Affirmative Action and the Director of Human Resources.

The Assistant to the Chancellor for Equity, Compliance, and Affirmative Action is responsible for ensuring compliance with affirmative action regulations, compiling required AA/EEO data on each applicant and providing summary data as appropriate. If the Assistant to the Chancellor for Equity, Compliance, and Affirmative Action determines that a search committee membership is not sufficiently diverse, he or she may ask that any or all groups of nominees be revised. The Director of Human Resources is responsible for convening the search committee, serving as a resource in the search process, and facilitating the recruitment process within the UW-River Falls guidelines in consultation with the hiring authority, including a Dean, division head, Provost, Vice Chancellor, or Chancellor, and the Assistant to the Chancellor for Equity, Compliance, and Affirmative Action.

6.4.4. Staffing of a Teaching Position by Appointment of an Instructional Academic Staff Member

UPG 2.06documentlink (verbatim):

It is not the intent of these guidelines to permit or encourage excessive dependence upon academic staff to perform teaching responsibilities, nor is it the intent that these guidelines be applied retroactively. Indeed, if the duties of a position are those customarily associated with a faculty position, then the appropriate first question is why the position should not be categorized as faculty. In conducting that analysis, one can determine that the staffing of a teaching position by appointment of an instructional academic staff member, rather than a probationary faculty member, may be appropriate but not mandatory if any of the following conditions apply:

A. The position is to be filled by someone who lacks the minimal academic credentials for a faculty appointment.
B. The position being filled does not include the full range of responsibilities of a faculty appointment, which includes teaching, research, and institutional and public service.
C. The need for the instructional services is expected to be short-term. Considerations such as the following are apparent:

1. A member of the faculty who will normally perform these responsibilities is on leave, or is on a retraining leave, but is otherwise expected to be available after a particular date.
2. There is a reasonable possibility that departmental planning within the broadest context of institutional planning will result in phasing out or consolidating of particular courses or sections involved either as an adjustment to projected declining enrollments, or as an outcome of curricular review or changes in curricular structure.

D. The funds supporting the position are not expected to be available beyond a given time period. That is, the funds are fixed-term or grant funds, or funds that are not expected to be available on a continuing basis in the institution's base budget.
E. The long-range tenure management requirements in the department preclude the possibility of additional probationary faculty appointments.

6.4.5 Recruitment of Instructional Academic Staff

Instructional academic staff are hired from a pool of applicants maintained by the individual colleges, who periodically advertise in order to refill and update the pool.

Academic staff members who are appointed to teaching positions, either on a part-time or full-time basis, shall be appointed only upon the affirmative recommendation of the faculty of the academic unit within which their teaching responsibilities will lie. The faculty of the academic unit shall also participate in the decision to rehire or not rehire such academic staff members. Rehiring of instructional academic staff shall be made only with the affirmative recommendation of the faculty concerned. Within the academic unit, only faculty members with at least two consecutive semesters of service at UW-River Falls and who have neither received nonrenewal notices nor resigned for reasons other than retirement, shall be eligible to vote on questions of appointment and reappointment of academic staff members with teaching responsibilities.