Reporting Requirements for Employees

As a community, we all have a role in fostering a culture of trust and respect, free from discrimination and harassment.  However, some employees at the university have been identified as having specific responsibility for reporting any behavior that has the potential to be discriminatory or harassing.

Title IX Obligations:

Title IX is a federal law that prohibits sex discrimination in education programs and activities that receive federal financial assistance. Title IX applies to students, faculty, staff, prospective students, and all other students.  Responsible employees are required to report incidents of gender-based discrimination or harassment, sexual harassment, sexual misconduct, sexual assault, sexual violence, dating violence, domestic violence, stalking, or retaliation, that may violate Title IX to the Title IX Coordinator.

Responsible Employees must report information about an incident of alleged Title IX Prohibited Conduct promptly  to ensure the university meets its Title IX obligations. Under Title IX, once an institution has notice of an act of Title IX Prohibited Conduct, it is required to (1) take immediate and appropriate steps to investigate what occurred; and (2) take prompt and effective action to (a) end any misconduct that occurred; (b) remedy its effects; and (c) prevent its recurrence.

All employees in accordance with § 36.11(22), Wis. Stats., who witness an act of sexual assault, or who receive a first-hand report of sexual assault from an enrolled student, must report that information online via the Mandated Reporting Form for Sexual Assault/Sexual Harassment. Confidential employees are only required to report the occurrence of the sexual assault.  

Who is a Responsible Employee?

A responsible employee is a university employee who:

1. Has the authority to take action to redress sexual violence;
2. Has the duty to report sexual violence, sexual harassment, or any other misconduct covered by university policy; to the university Title IX Coordinator
3. A student could reasonably believe has this authority or duty.

What are the duties of a Responsible Employee?

• Communicating to individuals who are considering disclosing or have disclosed information about alleged
  Title IX Prohibited Conduct that:

1. Responsible Employees are required to report all information shared to the University Title IX Coordinator;
2. There are confidential resources on and off campus with victim advocates and counseling services ;
3. Reporters may request confidentiality and UWRF will carefully consider the request with supporting the overall safety of our community;
4. Reporters have the right to file a Title IX complaint with the University and to report a crime to campus  or local law enforcement

• Reporting information received about alleged Prohibited Conduct promptly via the Mandated Reporting Form;
• Completing all applicable university training on reporting requirements and staying current on training requirements; and
• Contacting the UWRF Title IX Coordinator with questions or concerns. For the names and contact information of the Title IX Coordinator and the Deputy Title IX Coordinators, see https://www.uwrf.edu/titleix/

Resources for Responsible Employees:

• Sexual Assault Resources for UWRF Students
• Campus Support & Resources Page
• Talking Points for Responsible Employees
• Title IX Flyer
• Campus and Community Sexual Assault Resource and Services Guide
• Mandated Reporting Form for Sexual Assault/Harrassment