Dean/Director/Chair Calendar

Last Revised: 11/7/13

 

University of Wisconsin-River Falls

 

 

 

 

2013-2014 Dean/Director/Chair Calendar

 

 

 

 

 

 

 

Faculty & Academic Staff

Initiate By:

Routing Sequence

Due By:

Faculty/Staff
Notified By:

3rd Yr. & Up Fixed Term /Academic Staff Contracts

August 6, 2013

Human Resources notifies Deans and Directors/Supervisors of eligible academic staff

 

 

 

August 20, 2013

Dean Notifies Department Chair(s) of Eligible Faculty (Directors - No Action Necessary as both director & immediate supervisor were notified on August 6)

September 13, 2013

 

 

 

Department Chair(s) forwards Recommendations to Dean / Director forward their recommendations to their immediate supervisor (if Director does not report directly to Provost)

October 11, 2013

 

 

 

Deans and/or Directors forward recommendations to Provost

October 18, 2013

 

 

 

Provost and Chancellor meet to review recommendations and acknowledge & approve renewals/non-renewals

October 24-25, 2013

 

 

 

Human Resources prepares renewal letters for staff and routes to Chancellor's Office for signature

October 28- November 1, 2013

 

 

 

Chancellor signs letters to academic staff member and letters are in the mail no later than

 

December 30, 2013*

*Note: the date has changed due to budget review

2nd Yr. Probationary Faculty / Review for 3rd & 4th Contracts

Aug 27, 2013

Human Resources notifies Dean of eligible faculty and/or staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty

September 13, 2013

 

 

 

Dept Chair notifies probationary faculty members & all eligible voters no later than

September 20, 2013

 

 

 

Professional file made available to candidate & faculty members eligible to vote, for their consideration & additions

September 20 - Oct 21, 2013

 

 

 

Amended file available for review only

October 21-31, 2013

 

 

 

Vote no later than

November 8, 2013

 

 

 

Dept recommendations and all supporting documents opened to inspection and comments for 3 weekdays prior to submission to Dean but no later than

November 15, 2013

 

 

 

Department Chair(s) forwards Recommendations to Dean

November 18, 2013

 

 

 

Dean forwards Recommendations to Provost & Vice Chancellor

November 22, 2013

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

November 29, 2013

 

 

 

Chancellor and Provost meet to review recommendations for renewal/non-renewal and both acknowledge / approve

December 5-6, 2013

 

 

 

Chancellor informs head of academic unit of decision no later than

December 9, 2013

 

 

 

Human Resources prepared letters to faculty and routes to Chancellor's Office for Chancellor to sign

December 10-11, 2013

 

 

 

Chancellor signs letters notifying faculty member of decision and letters are placed in mail no later than

 

December 13, 2013

Faculty Promotions

 

Dean Notifies Department Chair(s) of Eligible Faculty

September 15, 2013

 

 

 

Department Chair(s) Notifies individual faculty members within five working days following September 15 of the faculty members' eligibility for promotion to full professor and their requirement to submit their professional record.

~within five working days following Sept 15 of the faculty members' eligibility for promotion to full professor & their requirement to submit their professional record~

 

 

 

Completed record submitted to Department Chair

October 14, 2013

 

 

 

Department Decision Finalized

November 1, 2013

 

 

 

Department(s) forwards Recommendations to College Promotion Committee

November 15, 2013

 

 

 

College Promotion Committee forwards Recommendations to Dean

February 1, 2014

 

 

 

Dean forwards Recommendations to Provost

February 15, 2014

 

 

 

Chancellor and Provost review recommendations for promotion and acknowledge/approve

February 21, 2014

 

 

 

Human Resources prepares promotion letters and routes to Chancellor's office for signature

February 22, 2014

 

 

 

Chancellor signs promotion letters informing faculty member (with copies to Dean, Chair, Budget, HR) of recommendations

February 28, 2014

 

 

 

Provost office reports to System information on promotions, renewals, tenure by April 22 each year. System notes this information in BOR materials for June.

April 23, 2014

 

 

 

Board of Regents Decision

 

June 6, 2014

 

 

Chancellor/Provost office advises Human Resources of BOR decision on promotions/tenure recommendations after June BOR meeting.

June 9, 2014

 

 

 

Human Resources prepares final letter to faculty member advising them of BOR approval concerning their promotion and/or tenure status

June 11, 2014

 

 

 

Chancellor signs letters prepared by HR to faculty receiving promotion and/or tenure as approved by Board of Regents

June 12-13, 2014

 

Post Tenure Review

March 30 , 2013

Names of faculty members subject to post-tenure review forwarded to Deans no later than

May 2, 2013 (of the academic year preceding review)

As Required

 

 

Dean notifies faculty member no later than

May 13, 2013 (of the academic year preceding review)

 

 

 

Department sets post-tenure review dates and method

By September 30, 2013

 

 

 

Selection of committee, if necessary

By October 14, 2013

 

 

 

Head of Academic unit notifies faculty member and committee of review dates

By October 28, 2013

 

 

 

Faculty member completes portfolio

By January 27, 2014

 

 

 

Chair of committee reviews portfolio

One week review period between January 27, 2014 and April 16, 2014

 

 

 

Post-tenure review report forwarded to Dean

By one week after meeting with faculty member

 

 

 

Dean forwards report and any response to the Provost and Vice Chancellor for Academic Affairs

By one week after post-tenure review report is forwarded to Dean

 

2014-2015 Sabbatical Leave

March 4, 2013

Submitted to FASDB for Initial Screening

September 28, 2013

 

 

 

FASDB Forwards Recommendation to Provost

November 5, 2013

 

 

 

Provost Informs Dean/Fac Member of Recommendation

November 16, 2013

 

 

 

& Chancellor forwards Recommendations to Board of Regents

 

 

 

 

Board of Regents Decision

 

December 6, 2013

 

 

 

 

 

Student Log of Complaints

November 21, 2013

Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Fall Semester 2012

December 27, 2013

 

 

April 23, 2014

Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Spring Semester 2013

May 23, 2014

 

 

 

 

 

 

3rd Yr. & Up Probationary Faculty

Nov 9, 2013

Human Resources notifies Dean of eligible faculty and/or staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty

November 25, 2013

 

 

 

Dept Chair notifies probationary faculty members and all eligible voters no later than

Dec 5, 2013

 

 

 

Professional file is available to candidate and faculty members eilgible to vote, for their considerations and additions

Dec 6, 2013 -
Jan 5, 2014

 

 

 

Amended file available for review only

Jan 6, 2014 -

Jan 31, 2014

 

 

 

Vote no later than

Feb 6, 2014

 

 

 

Dept recommendations & supporting documents shall be opened to inspection and comments for 3 weekdays prior to their submission to Dean/Director but no later than

Feb 13, 2014

 

 

 

Department Chair(s) forwards Recommendations to Dean

February 14, 2014

 

 

 

Provost Office transfers those faculty appearing on 3rd Year and Up spreadsheet who are up for a tenure decision (promotion from Assistant to Associate) to Promotions Spreadsheet. These letters will go out same time as letters for those who are receiving straight promotion to "Full". (ensures that all promotion letters are out by February 28, 2011)

February 21, 2014

 

 

 

Dean forwards Recommendations to Provost

February 21, 2014

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

February 28, 2014

 

 

 

Chancellor and Provost signs off on those up for renewal, tenure/promotion

March 1-2, 2014

 

 

 

Chancellor informs head of academic unit of decision no later than

March 7, 2014

 

 

 

Human Resources prepares letters to faculty regarding their renewal and routes to Chancellor for signature

March 8, 2014

 

 

 

Chancellor signs letters notifying faculty member of decision and letters placed in mail no later than

 

March 14, 2014

1st Yr. Probationary Faculty and 1st & 2nd Yr. Fixed Term Academic Staff

Nov 23, 2013

Human Resources notifies Deans and Directors/Supervisors of eligible faculty and/or academic staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty (Directors - no action necessary)

December 3, 2013

 

 

 

Dept Chair notifies probationary faculty members and all eligible voters no later than

December 10, 2013

 

 

 

Professional file available to candidate & faculty members eligible to vote, for their consideration and additions

December 11, 2013- January 21, 2014

 

 

 

Amended file available for review only

completed within 5 working days of beginning of Spring Semester
(January 22-28, 2014)

 

 

 

Vote no later than

February 4, 2014

 

 

 

Dept recommendations & supporting documents opened to inspection & comments for 3 weekdays prior to submission to Dean, but no later than

February 8, 2014

 

 

 

Directors/Supervisors review performance evaluations of academic staff (if available)

February 8, 2014

 

 

 

Department Chair(s) forwards Recommendations and supporting documentation to Dean /Directors forward their recommendations and supporting documentation (performance evaluations) on academic staff members to their supervisor (if Director does not report directly to Provost)

February 11, 2014

 

 

 

Dean and Directors forward recommendations to Provost

February 14, 2014

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

February 20, 2014

 

 

 

Chancellor and Provost review recommendations and acknowledge/approve renewals/non-renewals

February 21, 2014

 

 

 

Human Resources notified of Chancellor/Provosts decisions and prepare letters to faculty/staff notifying them of renewal status/Letters forwarded to Chancellor's office for Chancellor to Sign

February 25, 2014

 

 

 

Chancellor informs head of academic unit of decision no later than

February 26, 2014

 

 

 

Chancellor signs letters to academic staff with *10 month appointments* and letters are sent by

February 28, 2014

 

 

 

Chancellor signs letters to faculty and/or staff members notifying them of decision and letters placed in mail no later than

 

March 1, 2014

Instructional Academic Staff Promotion

Dec 01, 2013

Human Resources informs individuals and their department chairs of eligibility for promotion (based on spring appointment)

 

 

 

 

Instructional Academic Staff submits portfolio to department chair

January 14, 2014

 

 

 

Department recommendation (if department vote or committee) to chair

February 01, 2014

 

 

 

Chair forwards recommendation to Dean

February 08, 2014

 

 

 

Dean forwards recommendation to Provost

February 15, 2014

 

 

 

Provost approves promotions

February 22, 2013

 

 

 

Chancellor approves promotions

March 01, 2013

 

 

 

Human Resources produces letters to candidates (contracts already issued will be revised, if necessary)

 

March 8, 2014

Merit Determination

Dec 02, 2013

Budget Director forwards to Senior Administration

 

 

 

 

Response Due Budget Director

February 08, 2014

 

 

 

 

 

 

Department Chair Selection

 

Dean Initiates selection by notifying departments

 

November 02, 2013

 

 

Departments forwards recommendations to Dean

December 14, 2013

 

 

 

Dean forwards recommendations to Provost

January 10, 2014

 

 

 

Chancellor/Provost review recommendations

January 10-14, 2014

 

 

 

Human Resources prepare letters to new chairs

January 18, 2014

 

 

 

Chancellor notifies new chairs of appointment

 

February 01, 2014

 

 

 

 

 

Release/Reassigned time

Nov 30, 2013

Deans to provide listing of the release/reassigned time assignments in their college (Include all released time for admin. & other duties and the amount of time for which the release/reassign has been awarded).

January 11, 2014

 

Student Evaluations

Initiate By:

Routing Sequence

Due By:

 

Fall Semester

Oct 3, 2013

Actual Student Evaluation Period: Nov. 25-Dec 13, 2013

Dec 13, 2013

 

Spring Semester

Feb 24, 2014

Actual Student Evaluation Period: April 21 - May 9, 2014

May 9, 2014

 

 

 

 

 

 

FY 2013 - 2014 Budget Requests

Initiate By:

Routing Sequence

Due Date

 

Laboratory Mod/GCA Requests

Process Under Revision

Budget Director to Academic Deans

 

 

 

 

Due to Budget Director

To Be Determined

 

Major Capital Equipment Requests

Process Under Revision

Budget Director to all Unit Supervisors

 

 

 

 

Due to Budget Director

To Be Determined

 

Recruitment & Retention - Hiring Information

Jan 4, 2014

Budget Director to Academic Deans

 

 

 

 

Due to Budget Director

Feb. 15, 2014

 

Program Revenue Budget Requests

Jan 4, 2014

Budget Director to Deans

 

 

 

 

Due to Budget Director

Feb 3, 2014

 

Request for annual GPR Budget Information

Jan 4, 2014

Budget Director to Deans & Senior Administration

 

 

 

 

Due to Budget Director

Feb 1, 2014

 

Dean GPR Allocation Distribution

Feb 8, 2014

Budget Director to Deans

 

 

 

 

Due to Budget Director

Mar 2, 2014

 

Recruitment and Retention - Allocations

May 3, 2014

Budget Director to Deans

 

 

 

 

Due to Budget Director

July 2, 2014

 


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