UWRF Administration -Dean/Director/Chair Calendar

Administration

Dean/Director/Chair Calendar

Last Revised: 6/21/11		University of Wisconsin-River Falls
		2011-2012 Dean/Director/Chair Calendar

Faculty & Academic Staff	Initiate By:	Routing Sequence	Due By:	Faculty/Staff Notified By:
3rd Yr. & Up Fixed Term /Academic Staff Contracts	August 5, 2011	Human Resources notifies Deans and Directors/Supervisors of eligible academic staff
	August 19, 2011	Dean Notifies Department Chair(s) of Eligible Faculty (Directors - No Action Necessary as both director & immediate supervisor were notified on August 6)	September 15, 2011
		Department Chair(s) forwards Recommendations to Dean / Director forward their recommendations to their immediate supervisor (if Director does not report directly to Provost)	October 14, 2011
		Deans and/or Directors forward recommendations to Provost	October 21, 2011
		Provost and Chancellor meet to review recommendations and acknowledge & approve renewals/non-renewals	October 27-28, 2011
		Human Resources prepares renewal letters for staff and routes to Chancellor's Office for signature	October 31- November 4, 2011
		Chancellor signs letters to academic staff member and letters are in the mail no later than		November 11, 2011
2nd Yr. Probationary Faculty / Review for 3rd & 4th Contracts	Aug 26, 2011	Human Resources notifies Dean of eligible faculty and/or staff
		Dean Notifies Department Chair(s) of Eligible Faculty	September 15, 2011
		Dept Chair notifies probationary faculty members & all eligible voters no later than	September 20, 2011
		Professional file made available to candidate & faculty members eligible to vote, for their consideration & additions	September 21 - Oct 20, 2011
		Amended file available for review only	October 21-31, 2011
		Vote no later than	November 10, 2011
		Dept recommendations and all supporting documents opened to inspection and comments for 3 weekdays prior to submission to Dean but no later than	November 15, 2011
		Department Chair(s) forwards Recommendations to Dean	November 16, 2011
		Dean forwards Recommendations to Provost & Vice Chancellor	November 23, 2011
		Provost and Vice Chancellor forwards recommendation to Chancellor no later than	November 30, 2011
		Chancellor and Provost meet to review recommendations for renewal/non-renewal and both acknowledge / approve	December 6-7, 2011
		Chancellor informs head of academic unit of decision no later than	December 8, 2011
		Human Resources prepared letters to faculty and routes to Chancellor's Office for Chancellor to sign	December 8-9, 2011
		Chancellor signs letters notifying faculty member of decision and letters are placed in mail no later than		December 15, 2011
Faculty Promotions		Dean Notifies Department Chair(s) of Eligible Faculty	September 15, 2011
		Department Chair(s) Notifies individual faculty members within five working days following September 15 of the faculty members' eligibility for promotion to full professor and their requirement to submit their professional record.	~within five working days following Sept 15 of the faculty members' eligibility for promotion to full professor & their requirement to submit their professional record~
		Completed record submitted to Department Chair	October 14, 2011
		Department Decision Finalized	November 1, 2011
		Department(s) forwards Recommendations to College Promotion Committee	November 15, 2011
		College Promotion Committee forwards Recommendations to Dean	February 1, 2012
		Dean forwards Recommendations to Provost	February 15, 2012
		Chancellor and Provost review recommendations for promotion and acknowledge/approve	February 21, 2012
		Human Resources prepares promotion letters and routes to Chancellor's office for signature	February 22, 2012
		Chancellor signs promotion letters informing faculty member (with copies to Dean, Chair, Budget, HR) of recommendations	February 28, 2012
		Provost office reports to System information on promotions, renewals, tenure by April 22 each year. System notes this information in BOR materials for June.	April 23, 2012
		Board of Regents Decision		June 8, 2012
		Chancellor/Provost office advises Human Resources of BOR decision on promotions/tenure recommendations after June BOR meeting.	June 11, 2012
		Human Resources prepares final letter to faculty member advising them of BOR approval concerning their promotion and/or tenure status	June 14-15, 2012
		Chancellor signs letters prepared by HR to faculty receiving promotion and/or tenure as approved by Board of Regents	June 18-19, 2012
Post Tenure Review	March 30 , 2011	Names of faculty members subject to post-tenure review forwarded to Deans no later than	May 2, 2011 (of the academic year preceding review)	As Required
		Dean notifies faculty member no later than	May 13, 2011 (of the academic year preceding review)
		Department sets post-tenure review dates and method	By September 30, 2011
		Selection of committee, if necessary	By October 14, 2011
		Head of Academic unit notifies faculty member and committee of review dates	By October 28, 2011
		Faculty member completes portfolio	By January 27, 2012
		Chair of committee reviews portfolio	One week review period between January 27, 2012 and April 16, 2012
		Post-tenure review report forwarded to Dean	By one week after meeting with faculty member
		Dean forwards report and any response to the Provost and Vice Chancellor for Academic Affairs	By one week after post-tenure review report is forwarded to Dean
2012-2013 Sabbatical Leave	March 4, 2011	Submitted to FASDB for Initial Screening	September 30, 2011
		FASDB Forwards Recommendation to Provost	November 4, 2011
		Provost Informs Dean/Fac Member of Recommendation	November 16, 2011
		& Chancellor forwards Recommendations to Board of Regents
		Board of Regents Decision		December 9, 2011

Student Log of Complaints	November 21, 2011	Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Fall Semester 2010	December 27, 2011
	April 23, 2012	Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Spring Semester 2011	May 18, 2012

3rd Yr. & Up Probationary Faculty	Nov 9, 2011	Human Resources notifies Dean of eligible faculty and/or staff
		Dean Notifies Department Chair(s) of Eligible Faculty	November 25, 2011
		Dept Chair notifies probationary faculty members and all eligible voters no later than	Dec 5, 2011
		Professional file is available to candidate and faculty members eilgible to vote, for their considerations and additions	Dec 6, 2011 - Jan 5, 2012
		Amended file available for review only	Jan 6, 2012 - Jan 31, 2012
		Vote no later than	Feb 6, 2012
		Dept recommendations & supporting documents shall be opened to inspection and comments for 3 weekdays prior to their submission to Dean/Director but no later than	Feb 13, 2012
		Department Chair(s) forwards Recommendations to Dean	February 14, 2012
		Provost Office transfers those faculty appearing on 3rd Year and Up spreadsheet who are up for a tenure decision (promotion from Assistant to Associate) to Promotions Spreadsheet. These letters will go out same time as letters for those who are receiving straight promotion to "Full". (ensures that all promotion letters are out by February 28, 2011)	February 21, 2011
		Dean forwards Recommendations to Provost	February 21, 2012
		Provost and Vice Chancellor forwards recommendation to Chancellor no later than	February 28, 2012
		Chancellor and Provost signs off on those up for renewal, tenure/promotion	March 1-2, 2012
		Chancellor informs head of academic unit of decision no later than	March 7, 2012
		Human Resources prepares letters to faculty regarding their renewal and routes to Chancellor for signature	March 8, 2012
		Chancellor signs letters notifying faculty member of decision and letters placed in mail no later than		March 14, 2012
1st Yr. Probationary Faculty and 1st & 2nd Yr. Fixed Term Academic Staff	Nov 23, 2011	Human Resources notifies Deans and Directors/Supervisors of eligible faculty and/or academic staff
		Dean Notifies Department Chair(s) of Eligible Faculty (Directors - no action necessary)	December 2, 2011
		Dept Chair notifies probationary faculty members and all eligible voters no later than	December 9, 2011
		Professional file available to candidate & faculty members eligible to vote, for their consideration and additions	December 12, 2011- January 20, 2012
		Amended file available for review only	completed within 5 working days of beginning of Spring Semester (January 21-26, 2012)
		Vote no later than	February 2, 2012
		Dept recommendations & supporting documents opened to inspection & comments for 3 weekdays prior to submission to Dean, but no later than	February 7, 2012
		Directors/Supervisors review performance evaluations of academic staff (if available)	February 7, 2012
		Department Chair(s) forwards Recommendations and supporting documentation to Dean /Directors forward their recommendations and supporting documentation (performance evaluations) on academic staff members to their supervisor (if Director does not report directly to Provost)	February 10, 2012
		Dean and Directors forward recommendations to Provost	February 15, 2012
		Provost and Vice Chancellor forwards recommendation to Chancellor no later than	February 20, 2012
		Chancellor and Provost review recommendations and acknowledge/approve renewals/non-renewals	February 21, 2012
		Human Resources notified of Chancellor/Provosts decisions and prepare letters to faculty/staff notifying them of renewal status/Letters forwarded to Chancellor's office for Chancellor to Sign	February 24, 2012
		Chancellor informs head of academic unit of decision no later than	February 25, 2012
		Chancellor signs letters to academic staff with 10 month appointments and letters are sent by	February 28, 2012
		Chancellor signs letters to faculty and/or staff members notifying them of decision and letters placed in mail no later than		March 1, 2012
Instructional Academic Staff Promotion	Dec 01, 2011	Human Resources informs individuals and their department chairs of eligibility for promotion (based on spring appointment)
		Instructional Academic Staff submits portfolio to department chair	January 13, 2012
		Department recommendation (if department vote or committee) to chair	February 01, 2012
		Chair forwards recommendation to Dean	February 08, 2012
		Dean forwards recommendation to Provost	February 15, 2012
		Provost approves promotions	February 22, 2012
		Chancellor approves promotions	March 01, 2012
		Human Resources produces letters to candidates (contracts already issued will be revised, if necessary)		March 9, 2012
Merit Determination	Dec 02, 2011	Budget Director forwards to Senior Administration
		Response Due Budget Director	February 08, 2012

Department Chair Selection		Dean Initiates selection by notifying departments		November 02, 2011
		Departments forwards recommendations to Dean	December 14, 2011
		Dean forwards recommendations to Provost	January 9, 2012
		Chancellor/Provost review recommendations	January 9-13, 2012
		Human Resources prepare letters to new chairs	January 19, 2012
		Chancellor notifies new chairs of appointment		February 01, 2012

Release/Reassigned time	Nov 30, 2011	Deans to provide listing of the release/reassigned time assignments in their college (Include all released time for admin. & other duties and the amount of time for which the release/reassign has been awarded).	January 11, 2012
Student Evaluations	Initiate By:	Routing Sequence	Due By:
Fall Semester	Oct 3, 2011	Actual Student Evaluation Period: Nov. 21-Dec 16, 2011	Dec 16, 2011
Spring Semester	Feb 24, 2012	Actual Student Evaluation Period: April 16 - May 4, 2012	May 4, 2012

FY 2011 - 2012 Budget Requests	Initiate By:	Routing Sequence	Due Date
Laboratory Mod/GCA Requests	Process Under Revision	Budget Director to Academic Deans
		Due to Budget Director	To Be Determined
Major Capital Equipment Requests	Process Under Revision	Budget Director to all Unit Supervisors
		Due to Budget Director	To Be Determined
Recruitment & Retention - Hiring Information	Jan 4, 2012	Budget Director to Academic Deans
		Due to Budget Director	Feb. 15, 2012
Program Revenue Budget Requests	Jan 4, 2012	Budget Director to Deans
		Due to Budget Director	Feb 3, 2012
Request for annual GPR Budget Information	Jan 4, 2012	Budget Director to Deans & Senior Administration
		Due to Budget Director	Feb 1, 2012
Dean GPR Allocation Distribution	Feb 8, 2012	Budget Director to Deans
		Due to Budget Director	Mar 2, 2012
Recruitment and Retention - Allocations	May 3, 2012	Budget Director to Deans
		Due to Budget Director	July 2, 2012