Refunds

 

REFUNDS

REFUND SCHEDULE FOR WITHDRAWALS AND DROPS

Classes must be dropped in eSIS before any reduction in academic fees can be calculated. It is the student's responsibility to follow UWRF Registrar Office procedures to have classes dropped in eSIS. Refer to http://www.uwrf.edu/registrar/adddrop.htm for information. The eSIS system drop date is used for determining if there is a reduction in fees. Students are responsible for monitoring in eSIS that their drop or withdrawal requests have been processed. UWRF does not automatically cancel courses for non-payment or non-attendance.

 Please note that the schedule used for calculating tuition and fee adjustments is NOT the same schedule used for withdrawing without a "W" on transcripts. Refer to http://www.uwrf.edu/registrar/adddrop.htm for the academic add/drop policy and calendar.

 Tuition and campus fees are fully refunded (less the $50.00 non-refundable portion of the deposit) for withdrawals or drops initiated after completing registration but prior to the start of the term. There is a $50.00 administrative fee assessed if any registration activity takes place.

 The following schedule is used to calculate tuition and campus fee charge reductions for classes dropped after the first day of the regular session. Students are responsible for knowing the financial impact of dropping or withdrawing from classes after the 100% refund period. Reductions and refunds are based on total fees charged rather than amount paid.

Session Length

Week One

Week Two

 

Week  Three

 

Week Four

12 weeks and up

 100% less $50.00 100% less $100.00 50% 50%

8-11 weeks

 100% less $50.00 50% 25% None
5-7 weeks 100% less $50.00 50% None None
3-4 weeks 100% less $50.00 25% None None
2 weeks 100% less $50.00 None None None
1 week  100% less $50.00 within the first 2 days None None None


(No refunds after weeks shown.) *Subject to change.

Reduction and refunds are based on total FEES CHARGED rather than amount paid.

 

Sign up for direct deposit for refunds (It is required). Contact Accounts Receivable if you are unableto obtain a bank account. Sign up within QuikPAY. 

Financial Aid Over-award Refunds

Receipt of financial aid awards may exceed the charges on your academic fee account and result in a credit on your account. Over-awards will be automatically refunded within 14 days.  Financial aid refunds are processed once a week during the term.  More frequent refunding may occur early in the term.  Watch your uwrf.edu email account or eSIS QuikPAY to see when your refund is processed in eSIS.  Add 2-4 business days for the direct deposit to reach your bank account. 

Registration and Enrollment Deposit Refunds

Deposits will be automatically refunded after graduation or after four terms of inactivity if there is no balance due to any department of the University. $50.00 of the deposit becomes non-refundable if there is any registration activity for the deposit term specified prior to the beginning of that term. After the term begins, the University refund policy applies rather than the deposit policy.

 

Overpayment Refunds

Overpayments are automatically refunded after 10 business days.


Special Course Fee Refunds

Special course fees are refunded 100% through week 2 of courses running 10 weeks or more. Courses running 8 weeks or less are refunded 100% through week one.  Special course fees are non-refundable after these times.  Appeals of this policy should be directed to the department charging the special course fee.

Room and Board Refunds or drops

Room and Board refunds are made on a pro-rated basis.  Please the Department of Residence Life if you have any questions regarding this.They can be reached at 715-425-4555.


 

 Student Billing and Financial Aid cannot give out refund information over the phone. You will receive an e-mail notification when your refund has been processed for direct deposit. Allow 1-3 business days from the date of the notification for your bank to deposit the funds into your account.

 You can check your eSIS QuikPAY ® account to see if a refund has been processed.

  • Click on the QuikPAY - View & Pay Bill link from your eSIS Student Center > Account Inquiry page to get to eSIS QuikPAY ®.
  • Select Account Status to see if a refund has been processed. There will be an activity line showing a refund transaction if the refund was processed. Allow 2-4 business days from the date of the refund transaction for the deposit to reach your bank account. Refund checks for less than $2.00 are not issued.