Living in the Halls

Move Out

  • Student packs belongings
  • Student places belongings in vehicle
  • Friends moving out
  • Student moving out
  • Student and family moving out

The Residence Hall Contract is fully activated once the contract terms begin (September 6, 2023) and is in effect for the entire academic year. Residents are required to fulfill the contractual obligations unless a contract termination is approved by Residence Life. See the Residence Hall Contract Cancellation & Termination Request webpage to learn more. 

Students not approved or who do not properly check-out following the steps below will be assessed an improper check-out fee of $25 in addition to any room damage/cleaning charges.

If the move out is not approved the student will be in breach of contract and will be financially responsible for room charges for the remainder of the academic year.


Approved to move out, complete the following steps:

  • Make an appointment with a hall staff member (Resident Assistant or Hall Director) at least 24 hours in advance of check-out.
    • Appointments can be made by emailing, calling, or stopping by the Resident Assistant's room or Hall Director's office.
  • Remove all personal belongings from the room.
  • Remove bicycle from bike rack or bicycle locker (if applicable).
  • Return all university property to its original order and location (see diagrams below).
    • Set the bed frame on the fourth rung from the bottom of the bed-end.
    • Unloft the bed (except for Hathorn Center).
    • Loft ends should be placed on top of the mattress.
    • If applicable, the bed rail should be placed on the mattress.
    • Rubber mallets are available from your Resident Assistant or Hall Director.
      • During winter break, mallets are not available due to decreased staff availability. Please plan ahead.
  • Clean the room according to the guidelines.
    • Walls, ceiling, mirrors: Remove all posters, tape, stickers, and adhesives. Clean marks and residue off all surfaces.
    • Floor: Sweep, vacuum, mop the floor. Do not sweep anything into the hall.
    • Door: Remove all tape, stickers, adhesives from both sides of the door. Clean marks and residue off both sides of door.
    • Windows & screens: Close and lock windows. Remove all tape, stickers, and adhesives. Clean marks and residue off window.
    • Furniture: Clean all furniture surfaces including chairs, desks, dressers, windowsills, etc. Remove all stains, smudges, tape, adhesives. 
    • Microwave/refrigerator: Remove all food. Defrost the unit (this will take over 24 hours). Empty the water tray and dry it out. Clean the inside and outside of the microwave/refrigerator. Unplug and leave the door(s) open. South Fork Suites refrigerators should be defrosted and cleaned, but left plugged in.
    • Trash and recycling bins: Empty bins and wash them out. Take all trash and recycling to dumpsters.
  • Return your room key to the hall staff member at check-out.


Staff will use the Room Condition Report (RCR) to compare the condition of the room from the time of move-in to the time of check-out. Any damages found that were not specified on the RCR at time of move-in will be charged to the student eSIS account. If it is not known which roommate is responsible for the damage, the charges will be divided equally among roommates. Students will be notified via their UWRF email with any applicable charges.

Any damages or cleaning charges will be applied to the student's eSIS account.


Room Diagrams
Furniture Layout




Contact Us

Department of Residence Life
M-F, 7:45 a.m. - 4:30 p.m.
B3 East Hathorn Hall