Living in the Halls

Move Out

All residents leaving the residence hall are required to check out of their room with hall staff before leaving campus. The student  needs to contact their Hall Director (HD) to schedule an appointment at least 24 hours, or one business day, in advance of the day they want to check out.

Failure to properly check out will result in financial charges to the student’s account, which may include an improper checkout fee and room re-key fee.

Residents who have withdrawn from the University have 48 hours to check out of their residence hall.

For requesting a room move: See the "Room Change Process" here
For requesting to withdraw or move off campus: See the "Contract Termination Process" here


Checkout Steps

A Residence Life staff member will check to ensure that the student has cleaned their room and will document any damages. Staff members will not check the room until the student has finished cleaning the room and removed all of their belongings.

The following checklist should be used by students as a guide to follow prior to checking out of their room:

  1. Remove all personal belongings.
  2. Return all University property to its original order and location.
    1. Unloft the bed (except in Hathorn Center).  Set the bed frame on the 4th rung from the top of the bed-end. Loft ends should be placed on top of the mattress. Rubber mallets are available at the front desk to help in this process.
    2. Furniture layout.
      Furniture Layout
  3. Clean room - this includes the following:
    • Walls/Ceiling/Mirrors: Remove all posters, tape, stickers and adhesives and clean marks and adhesive residue of all surfaces.
    • Floor: Sweep, vacuum and/or mop the floor. Do not sweep anything into the hallway.
    • Door: Remove all stickers/tape from both sides of door and clean of all writing/marks and adhesive residue.
    • Windows/Screens: Close and lock windows, and remove all tape, stickers, and adhesives.
    • Furniture:  Wash all furniture surfaces – chairs, desks, dressers, window sills, etc.  There should be no stains, black smudges, tape, or sticky spots left.
    • Micro Fridge/Refrigerator:  If you have a roommate who will still be in the room, remove your food and clean that section of the unit so it is ready for the next resident. If you are the last resident in the room: Remove all food.  Defrost the unit (this will take more than 24 hours), empty water tray. Leave unit plugged in and set to level three.
    • Wastebasket/Recycling Bins: Empty and wash.

When a student checks out of their room, the check-in and checkout sections are then compared to help assess damages that may have occurred in the room during the student’s occupancy, beyond normal “wear and tear.” Approximate charges for damages are listed in the "Damages" section on the Administrative Policies web page.


Residents who fail to follow the checkout procedures
outlined will be charged an administrative fee of $50 for improperly checking out

Contact Us

Department of Residence Life
Division of Student Affairs
M-F, 7:45 a.m. - 4:30 p.m.
B3 East Hathorn Hall