Living in the Halls

Move Out

The residence halls close at 10 a.m. on Friday, May 7, 2021.


Students are required to check out of their room 24 hours following their last final exam or by 10 a.m. on Friday, May 7, 2021, whichever comes first.

Prior to check out, students need to:

  • Attend the floor meeting
  • Complete the Express Check Out process

After all students have checked out, hall staff will go through every room to ensure all Express Check Out procedures have been completed.

Any damages or cleaning charges will be applied to the student's eSIS account.

Express Check Out

The following description should be used by students as a guide to follow prior to checking out:

  • Each student may have one guest to help them move out.
    • The guest must wear a mask and should be feeling well.
    • The guest must be escorted by the student.
  • Remove all items from your hall mailbox and collect any final packages from the Hathorn Mail Center.
    • The final day of operations for the Hathorn Mail Center is Thursday, May 6, 2021 from 12 - 4 p.m.
    • The final day of intercampus mail delivery is Thursday, May 6, 2021.
    • Mail and packages that are not picked up are not guaranteed to be forwarded.
  • Remove all personal belongings.
    • Moving carts will be available in the hall lobby.
    • Students with bicycles need to take them home. Bicycles left on campus after May 7 will be donated.
    • When the student completes all steps of the Express Check Out, the student will place their bike locker key in the same envelope as their room key. Students can find the key envelope in their hall mailbox. Follow the instructions printed on the key envelope.
  • Return all university property to its original order and location (see diagrams below).
    • Set the bed frame on the 4th rung from the top of the bed-end.
    • Unloft the bed (except for Hathorn Center).
    • Loft ends should be placed on top of the mattress.
    • If applicable, the bed rail should be placed on the mattress.
    • Rubber mallets are available from your Resident Assistant or Hall Director.
  • Clean the room according to the guidelines. Cleaning kits are available from your Resident Assistant or Hall Director.
    • Walls, ceiling, mirrors: Remove all posters, tape, stickers, and adhesives. Clean marks and residue off all surfaces.
    • Floor: Sweep, vacuum, mop the floor. Do not sweep anything into the hall.
    • Door: Remove all tape, stickers, adhesives from both sides of the door. Clean marks and residue off both sides of door.
    • Windows & screens: Close and lock windows. Remove all tape, stickers, and adhesives. Clean marks and residue off window.
    • Furniture: Clean all furniture surfaces including chairs, desks, dressers, windowsills, etc. Remove all stains, smudges, tape, adhesives. 
    • Microwave/refrigerator: Remove all food. Defrost the unit (this will take over 24 hours). Empty the water tray and dry it out. Clean the inside and outside of the microwave/refrigerator. Unplug and leave the door(s) open. South Fork Suites refrigerators should be defrosted and cleaned, but left plugged in.
    • Trash and recycling bins: Empty bins and wash them out. Take all trash and recycling to dumpsters.
  • Turn off all lights, lock room door, and place room/suite key(s), and a bike locker key if applicable, in the Express Check Out envelope.
  • Drop the Express Check Out key envelope in the intercampus mail slot located near the hall mailboxes. 



Staff will use the Room Condition Report (RCR) to compare the condition of the room from the time of move-in to the time of check-out. Any damages found that were not specified on the RCR at time of move-in will be charged to the student eSIS account. If it is not known which roommate is responsible for the damage, the charges will be divided equally among roommates. Students will be notified via their UWRF email in June with any applicable charges.


Room Diagrams
Furniture Layout


Contact Us

Department of Residence Life
M-F, 7:45 a.m. - 4:30 p.m.
B3 East Hathorn Hall