Move Out

All residents leaving the residence hall are required to check out of their room with hall staff before leaving campus. The student needs to schedule an appointment with hall staff at least 24 hours, or one business day, in advance. To check out of the room, residents can work with the Resident Assistant (RA) on duty each day between 6:30-10PM. Residents can contact the RA on duty at the hall kiosk or by calling the RA on duty phone number posted on the exterior doors of the residence halls. Residents can also schedule and appointment with hall staffat least 24 business hours in advance. Room key must be turned in at the time of check-out.

Failure to properly check out or return your room key will result in financial charges to the student’s account, which may include an improper checkout fee and room re-key fee.

For requesting a room move: See the "Room Change Process" here

For requesting to withdraw or move off campus: See the "Contract Termination Process" here
(Residents who have withdrawn from the university have 48 hours to check out of their residence hall)

Checkout Steps

A Residence Life staff member will check to ensure that the student has cleaned their room and will document any damages. Staff members will not check the room until the student has finished cleaning the room and removed all of their belongings.

The following description should be used by students as a guide to follow prior to checking out of their room:

1. Remove all personal belongings.
2. Return all university property to its original order and location.
   • Unloft the bed (except in Hathorn Center). Set the bed frame on the 4th rung from the top of the bed-end. Loft ends should be placed on top of the mattress. Rubber mallets are available at the front desk to help in this process.
     
3. Room Cleaning Guidelines:
   • Walls/Ceiling/Mirrors: Remove all posters, tape, stickers and adhesives and clean marks and adhesive residue off all surfaces.
   • Floor: Sweep, vacuum and/or mop the floor. Do not sweep anything into the hallway.
   • Door: Remove all stickers/tape from both sides of door and clean off all writing/marks and adhesive residue.
   • Windows/Screens: Close and lock windows, and remove all tape, stickers, and adhesives.
   • Furniture: Wash all furniture surfaces – chairs, desks, dressers, window sills, etc. There should be no stains, black smudges, tape, or sticky spots left.
   • Micro Fridge/Refrigerator: Remove all food. Defrost the unit (this will take more than 24 hours), empty water tray. Leave unit plugged in and set to three. Inside should be clean and dry.
   • Wastebasket/Recycling bins: Empty and wash. 

When a student checks out of their room, the check-in and checkout sections are then compared to help assess damages that may have occurred in the room during the student’s occupancy, beyond normal “wear and tear.”

Approximate charges for damages are listed in the "Damages" section on the Administrative Policies web page.