Residence Hall Contract & Rates

Administrative Policies

2 Year Residency Policy

Residence Life administers the UW-System Board of Regent’s policy (Regent Policy Document 24-2) requiring first-year and second-year students to live in university residence halls. This requirement does not apply to students who are 21 years of age or older or students who have graduated from high school two years prior to the start of the contract. Students who are veterans, married, or have extenuating financial circumstances can request exemption from this policy.

Students who are seeking an exemption to the 2-year Residency Policy should visit the 2-Year Residency Policy web page for further details about the Exemption Request Form or the Commuter Request Form.


Abandoned Items

Property which is left by a resident at the end of their contract period or when the student leaves an assigned space will be boxed up by a minimum of two residence life staff members. The contents will be inventoried and stored in another location. A letter and a copy of the inventoried items will be sent to the student at the student’s home address on file with the university, informing them that they have 15 days to claim their property. Items not retrieved within the time limit will be donated to a local charity or disposed of at that time. The university has no liability for the loss or damage to a resident’s personal property if the property has been abandoned.

Accommodation for Students with Disabilities or Medical Needs

When a student moves into the residence halls, they are required to fill out a Room Condition Report (RCR) so Residence Life staff knows the condition of the room when the student first walks in. It is important the RCR is filled out completely and in detail. Any questions about this process should be directed to the RA or HD.

Students who do not fill out the RCR and return it to hall staff, will be held responsible for the condition of the room based on the check-out information from the previous year.

Visit the Move In web page for step-by-step check in procedures.


All residents leaving the residence hall are required to check out of their room with hall staff before leaving campus. The student needs to schedule an appointment with hall staff at least 24 hours, or one business day, in advance. Room key must be turned in at the time of check-out. Failure to properly check out or return your room key will result in financial charges to the student’s account, which may include an improper checkout fee and room re-key fee.

Residents who have withdrawn from the university have 48 hours to check out of their residence hall.

A Residence Life staff member will check to ensure that the student has cleaned their room and will document any damages. Staff members will not check the room until the student has finished cleaning the room and removed all of their belongings.

Visit the Move Out web page for detailed check-out steps.

Cleaning Responsibilities in Ames Pods

Cleaning supplies are kept in the main Pod closet. There should be the following items:

  • 1 microfiber towel for wiping of the mirrors
  • 1 blue microfiber towel for drying mirrors
  • 1 green microfiber towel for drying counters
  • 1 white back sponge for wiping out the inside of the sink and counter
  • 1 green back sponge to be used on the toilet
  • Disinfectant spray
  • Shine Up to be used on wood surfaces
  • 1 mop and mop bucket
  • 1 broom and dust pan
  • 1  vacuum  cleaner
  • A box with TP and the key for taking the toilet paper roll out of the holder
  • A gray bucket

If you do not have these items, please let the custodian know.

How to Clean Your Pod

  1. Mirrors
    1. Use 2 microfiber towels. Get one wet with tap water. Leave the other one dry.
    2. Use the wet towel to clean the mirror. Use the dry towel to dry the mirror after wiping with the wet one.
  2. Cubbies
    1. Wipe out the cubbies with the microfiber towels.
    2. Rinse towel out when done.
  3. Sink/Vanity
    1. Spray the sink and counter with the disinfectant found in your pod closet.
    2. Wipe down with white sponge. Rinse with water.
  4. Toilet
    1. Spray the toilet inside and out with the disinfectant.
    2. Clean inside of bowl with the jonnie mop, found in the bathroom.
    3. Clean the outside of the toilet with green sponge. Make sure to get outside of the tank, top and bottom of seat, outside the bowl, and around the base of the toilet.
    4. Rinse out sponge when done.
  5. Showers
    1. Spray the shower with the disinfectant. Wipe down the walls, shower curtain, and floor with green sponge.
    2. Rinse all surfaces with clear water.
  6. Take out garbage
  7. Title Floors
    1. Sweep or dust mop.
    2. Mop the floor with 2oz. disinfectant per gallon of water.
    3. Please rinse the mop and bucket when done.
  8. Kitchen
    1. Spray sink with disinfectant and wipe out with white sponge.
    2. Spray and wipe of the counters and tables. Make sure to rinse with clear water.
    3. Wipe of microwave and clean the inside.

To request a repair in your hall or on-campus room, visit the Hall Work Order web page.

Public Area Damage: Damage to any residence hall furniture, fixtures, or facilities or damage to property of students living in the residence hall is prohibited. If a student is responsible for damage in public areas of the residence hall, the cost of repair/replacement is charged to the student’s eSIS account.

Resident Room Damage: If anything is damaged, broken or missing at the time of checkout, the resident(s) may be charged to have it fixed/replaced. Staff will use the Room Condition Report completed by the resident at the beginning of the year to compare the condition of the room. Any and all damages that were not specified on the Room Condition Report when the resident moved in, other than normal wear and tear, will be recorded and charged to the student’s eSIS account. If it is not known or cannot be resolved which roommate(s) is responsible for the damage, then the charges will be divided equally between the roommates.

Damage Billing: For checkouts occurring within the semester, damages will be charged to student’s eSIS account immediately after checkout. For end of semester checkouts, those charges will be submitted within a few weeks.


2019-20 Repair/Replacement Cost of Items in Rooms

(Repair/Replacement Cost of Items in Room are approximate prices and are subject to change)

Item Traditional Hall Ames Suites South Fork Suites
Bike Locker $500 $500 $500
Bike Locker Key $40 $40 $40
Blinds $40 $40 $40
Bookcase NA $109 $75-$125
Bulletin Board $10 $10 NA
Ceiling $5-$10 $5-$10 $10-$20
Cleaning Fee $25 $25 $25
Computer/TV data box $12.50-$50 $12.50-$50 $5-$100
Desk $75-$200 $239 $10-$200
Desk Carrel (not center Hathorn) $150 $150 $150
Desk Chair $40-$100 $111 N/A
Dirty Room/Floor $12.50 $12.50 N/A
Door $60-$250 $125-300 $120-$500
Door (damage to number) $12.50-$25 $12.50-$25 $5
Dresser $75-$250 $221 $75-$200
Guard Rail $30 $30 $30
Key for Room $40 $40 $40
Key for Suite NA NA $55
Key for Both Room and Suite NA NA $75
Light NA NA $15-$60
Light Fixtures Cover $15-$30 $15-$30 $15-$30
Loft Bed $50-$200 $216 $50-$200
Loft Ends $150 $173 $150
Loft Shelf (Grimm & Stratton) $40 $43 NA
Loft Step (not Grimm, Stratton, Center Hathorn) $10 $10 $10
Mattress $122 $122 $122
Mirror $20 $20 NA
Peephole $2.50 $2.50 NA
Micro Fridge (dirty or not defrosted) $5-$10 $5-$10 NA
Micro Fridge (replace) $47.50-$135 $47.50-$135 NA
Recycling Container $5-$10 $5-$10 $5-$10
Room Furniture (movement) $10 $10 $10
Screen (repair) $12.50 $12.50 $25
Screen (replace) $50 $50 $100-$150
Screen (removal) $5 $5 $10
Smoke Alarm $10-$20 $10-$20 N/A
Sprinkler $25-$2500 $25-$2500 $25-$2500
Thermostat $200 $200 $200
Tile Damage (ceiling) $5 $5 $2.50
Tile Damage (floor) $5 $5 $2.50
Towel Bar $10 $10 NA
Walls (cleaning and/or painting) $20-$100 $20-$100 $20-$100
Wardrobe NA NA $350
Wastebasket $5-$10 $5-$10 $10
Window (replace) $50-$125 $50-$125 $30-$250
Trash removal $10 (min) $10 (min) $10 (min)


Occupancy Status Forms (OSFs)

Students are provided with an Occupancy Status Form only when space allows the Department of Residence Life to offer students the opportunity to keep their double room as a single room.

If one student moves out of a room during the academic year, the remaining resident will be asked if they would like to have a new roommate or pay extra to keep their room as a single (space permitting). An OSF will be given to the resident and the resident will have 2 days to return the OSF from the date the form is issued. If a resident does not return their form by that time, they may be consolidated with another resident in their hall.

Residents who have not elected to keep the room a single must keep the other half of the room clear of belongings so it is ready for another student to move into. If the other half of the room is not clear, the resident may be charged for a single room rate.

New Roommate

Students who wish to have a new roommate and know someone who they would like to bring into their room should work with their HD to arrange this move. If they do not have a specific person in mind, they will be consolidated with another student in their hall who wants a roommate. In this case, the student whose contract signed date is earliest will stay in their current space, and the other student will move.

Keep Room as Single

Students who choose to keep their room as a single will be billed at the appropriate single room rate effective the date noted on the OSF.

Reminder: It is a conduct violation for a student to encourage a current roommate to move out or discourage a potential roommate from moving into their room. Residents should contact Residence Life if they have any concerns regarding a roommate.

Reporting an Incident

If a student has a general complaint, has been a victim or witness to an incident that does not meet Residence Life community standards, they are encouraged to report the incident at

If the student prefers not to report the incident themselves, they are encouraged to find an RA or HD who will help them with their conflict or concern.

Bias/Hate Incidents

If a student has been a victim or witness of a hate or bias incident, they are encouraged to report it through the office of Student Conduct and Community Standards reporting system at

Sexual Assault

If a student has been a victim or witness of a hate or bias incident, they are encouraged to report it through the office of Student Conduct and Community Standards reporting system at

To report a crime or if a student is in need of assistance, members of the campus community, including residents of campus halls, should call the University Police Department at 715-425-3133 or the River Falls Police Department at 715-425-0909.

In the event of an emergency, dial 911.

Residence Hall Rates

Rates include housing during Thanksgiving Recess and Spring Break. Students needing to stay on campus for J-Term or summer need to sign an additional contract and pay additional charges.

Visit the Residence Hall Rates web page for a list of rates.

Room Change Process

If a student would like to change rooms, they will need to contact their HD. The HD will contact the student through their UWRF email to initiate the process and go over all necessary steps.

Room changes must be pre-approved and coordinated by the HD. An improper room change by a student may result in an administrative charge being applied to their student billing account and the student may be asked to return to their original room assignment.

Single Rooms

There are a limited number of single rooms available. Eligibility requirements and the rate varies depending on the type and location of the room.

Designed Singles:

  • Rooms designed for one person and have one set of furniture.
  • Available in Jesse H. Ames Suites (non-first-year students only) and George R. Field South Fork Suites (students aged 21 or older, or students who have graduated from high school two years prior to the start of the residence hall contract).


  • Rooms designed for two persons but only one person is assigned, only available as space permits.

Wait Lists: After room sign-up, students may submit requests for specific room options through the “Wait List” steps in the online contract. There are additional costs for these options and students must meet the eligibility requirements listed. Once requests are submitted, students will be sent a confirmation email. Students will also be able to view their requests in the online contract in the “Wait List” section. Requesting to be added to a single room wait list does not guarantee a single room. Students who receive a single room will be sent an email to their UWRF email address.

Temporary Disability Residence Hall Accommodations

A student faced with a temporary disability that may require a special housing accommodation should contact Residence Life. Residence Life will work to find the student a temporary location, depending on availability.

The temporary residence hall assignment is meant to be short-term (less than one semester in length). Residence Life will continue to “hold” the initial housing assignment for the student until they are able to return to that space.

Contact Us

Department of Residence Life
M-F, 7:45 a.m. - 4:30 p.m.
B3 East Hathorn Hall