Reserve Space

If you do not represent a recognized UWRF student organization or a UWRF department, please visit Conference and Event Services to help you facilitate all aspects of your event. 

Please Consider...

Before requesting a room reservation, you will want to make sure you consider the following:  

Is it too late to reserve a room for your event? For example, the University Center Ballroom and Falcon's Nest require scheduling with full setup details and audio/visual/technical information worked out in detail a minimum of 30 days before the date of the event. Also note that all events incur a $25 late fee if room setup, scheduling, or audio/visual/technical details are changed within 72 hours of the event.

  • Determine the dates of your event. Determine the start time and end time of your event.
  • Estimate the number of attendees to your event. This helps to make sure the space you are assigned will safely seat the number of people you anticipate attending.
  • Determine the type of seating arrangement(s) that would work well for your group.
  • Determine the type of audio, visual or technical equipment that will be required.
  • Determine if you will be serving food or refreshments. Some buildings on campus have an existing dining service contract policy in place.

Now you are ready to request a room reservation online. You can also contact or call Campus Reservations at (715)425-3710.

Have you asked for a Campus-Wide Scheduling account for your organization or department? If not, you'll want to request this one-time setup before proceeding.

Campus Reservations can help you with these areas

Spaces, Rooms and Capacities

View capacities and other information about rooms and spaces in VEMS.

Special Rooms and Spaces

Riverview Ballroom/Falcon's Nest

Riverview Ballroom and Falcon's Nest




Both are specialized facilities that require active coordination to make sure your event is successful. 

  1. Request the space by emailing
  2. Campus Reservations will reserve the space in a tentative status until you meet with Campus Reservations staff. 
  3. All details need to be received a minimum of 30 days prior to the event to avoid additional late fees.




Outdoor / Firepits

To reserve the Amphitheater, Lydecker Living and Learning Center or University Center bonfire pits, use our online process

Please contact us to reserve any other outdoor spaces.

Contact Us

Campus Reservations
Division of Student Affairs
170 University Center
M-F, 7:45 a.m.-4:30 p.m.