UNIVERSITY OF WISCONSIN River Falls

Student Affairs

Student Government

Student Government

RDA #

Record Series Title and Description

Confidential/PII

Minimum Retention/ Disposition Event

UWSTA400

Student Government Administrative Files

Records pertaining to various functions of the Office of Student Life.  Subjects may include, but are not limited to: student organizations, student government, task forces, professional organizations, committee minutes, reports, and correspondence, and print promotional materials. 

No/No

Retention: EVT+5 Years

 Event: CR

Disposition: Transfer to Archives 

UWSTA401

Student Government Legislative and Deliberative Records

Records of the elected student representatives that are chiefly responsible for exercising the legislative powers and duties as stipulated by Wis. Stat. § 36.09(5).  Records include: constitution, bylaws, agendas, meeting minutes, legislation passed and/or rejected, resolutions, statutes, formal statements, official letters, and correspondence.

No/No

Retention: EVT+10 Years

 Event: CR

 Disposition: Transfer to Archives 

UWSTA402

Student Court Judicial Records – Not Resulting in Student Agreements with Conditions or Expulsion

Records documenting disciplinary decisions passed by student court, or equivalent body, regarding campus groups and/or individuals.  This series applies to records documenting actions that were not found severe enough to warrant a student entering into any agreements with conditions with the University or resulting in a student’s expulsion. Records include: minutes, agendas, correspondence and formal decisions.

 

Yes/Yes

 

These records are kept according to FERPA confidentiality requirements

 

Retention: EVT+8 Years

Event: End of Hearing  

Disposition: Transfer to Archives 

 

UWSTA403

Student Court Judicial Records Resulting in Expulsion

Records documenting disciplinary decisions passed by student court, or equivalent body, regarding campus groups and/or individuals.  This series applies to records of actions that were found severe enough to warrant a student’s expulsion from the University.  Records include: minutes, agendas, correspondence and formal decisions.

 

Yes/Yes

 

These records are kept according to FERPA confidentiality requirements

 

Retention:  EVT+30 Years

Event: Date of Expulsion

Disposition:  Transfer to Archives

UWSTA404

Student Court Judicial Records Resulting in Student Agreements with Conditions

Records documenting disciplinary decisions passed by student court, or equivalent body, regarding campus groups and/or individuals.  This series applies to records of actions that were found severe enough to warrant a student entering into an agreement with conditions with the University, a settlement process defined in Wis. Admin. Code § UWS 17.15, but not resulting in a student’s expulsion. Records include: minutes, agendas, correspondence and formal decisions.

Yes/Yes

 

These records are kept according to FERPA confidentiality requirements

 

Retention: EVT+10 Years

Event: End of Hearing

Disposition: Transfer to Archives 

 

UWSTA405

Segregated Fee Documentation

Records created in the process to distribute the monies derived from fees assessed to all students to support student services, activities, programs and facilities that support the mission of University of Wisconsin System institutions.

Includes allocable and non-allocable segregated fee documentation. 

Documentation includes: minutes, agendas, deliberations, recordings, budget requests, correspondence, distribution of funds, passed budgets and related records.

Yes/No

Retention: FY+6 Years

 Event: FIS

 Disposition: Transfer to Archives 

 

UWSTA406

Student Government Purchase Requests

Requests from student organizations and subsidies from student government approved funds.  Information collected includes: organization name, contact information, quantity and description of items requested and cost.

Yes/No

Retention: EVT+1 Year

 Event: CR

 Disposition: Transfer to Archives 

UWSTA407

Membership Lists

Lists or other forms of documentation listing student government elected office or job assignment and name of those individuals that filled the position.

 

No/No

Retention: EVT+6 Years

 Event: End of Appointment

 Disposition: Transfer to Archives

UWSTA408

Organization Officer and Adviser Listing

Lists of organization officers and advisers.

 

No/No

Retention: EVT+6 Years

 Event: Superseded

 Disposition: Transfer to Archives 

UWSTA409

Student Organization Recognition Files

Records assembled in the process of conferring official status upon student groups. Series includes: recognition/re-recognition forms, organization constitution, and/or bylaws or other founding papers.

 

 

Yes/No

Retention: EVT+6 Years

 Event: CR

 Disposition: Transfer to Archives