Reports

RDA No.

Records Series Title

Series Description

Retention Event

Minimum
Retention &
Disposition

PII

Confidential

Use Case / Notes

Old RDA
No.  (If
Applicable)

PUR00035

Agency Data or
Reports to State
Bureau of
Procurement 

State agencies report information related to its proposed purchases, purchases and contractual activities to the State Bureau of Procurement to allow the State Bureau of Procurement to fulfill its obligation to provide various reports to the Governor and the Legislature pursuant to Chapter 16.

This record series includes data and reports which state agencies are required to prepare and submit to the State Bureau of Procurement including, but not limited to, Contractual Services, Public Printing, Minority Business, Disabled Veteran-Owned Business, Work Centers, Contract Compliance, etc.

Date
Submitted to the State Bureau of
Procurement

EVT + 2 years and Destroy

No

No

Agencies retain official record. Note:  DOA may also be a state agency.

Note: Agencies may use
ADM00001
Routine Activity and Production Reports Created by Individuals or Work Units to retain its own data and reports not required to be sent to the State Bureau of
Procurement.

90118

PUR00036

State Bureau of
Procurement or
Attached Board
Purchasing and
Related Reports
Required by Statute

The State Bureau of Procurement and certain attached boards are required by Chapter 16 to prepare and submit reports related to procurement activities to the Governor and the Legislature including, but not limited to, a Minority Business Report, Disabled Veteran- Owned Business Report, Contractual Services Procurement Report, Printing Report, State Use Board Report, etc. 

This records series includes the reports in addition to the data and related materials received from state agencies to prepare the reports. Note: Agencies may use ADM00001 Routine Activity and Production Reports Created by Individuals or Work Units for its own internal reports.

Date on Report

FIS +  5
Years and  Transfer to the Historical
Society

No

No

Minority Business
Report; Disabled Veteran-Owned
Business Report;
Contractual
Services Report;
State Use Board
Report

State Bureau of
Procurement or Attached Board
retains  official record

90120