UNIVERSITY OF WISCONSIN River Falls

Library

Security

RDA #
/Status
Record Series Title and Description  Medium
for
Record
Storage
 PII Registry
Exempt
Confidential/
Access
Restricted
Minimum
Retention /
Disposition /Event
UWLIB142
Amended
Security Records
Records documenting incidents occurring on library property that require prolonged and substantial follow up. These records may include or refer to surveillance records, eye witness accounts, descriptions of damage or injury, dates, times, and nature of the incidents, along with other pertinent information. The records may also address further investigations or court proceedings.
Paper and
Electronic
Format
Yes No Yes
Patron
records
protected
per Wis. Stat
§43.3 (1)(m),(2)Student 
behavioral records protected by
FERPA
Retention:
EVENT + 3
years
Event=
Academic Year
follow up was
completed
Disposition:
destroy
confidential
UWLIB143
Amended
Incident Report Records (Non-injury)
Series documents any unexpected (yet common) events on the library premises involving non-employees that require only minimal follow up. The records are incidents related to security issues such as tripped alarms, water leaks, unlocked secure doors, distressed individuals, and other similar events. It lists location, witnesses, any property damage, and actions to prevent reoccurrence. These records are reviewed and signed by relevant administrators. For injury related incident reports see RISK0045. In some cases personally identifiable information is recorded
Paper and
Electronic
Format
Yes No Yes
Patron
records protected per Wis. Stat§43.30 (1)(m), (2) Student
behavioral
records protected by
FERPA
Retention:
EVENT + 1
year
Event=
Academic Year incident was
considered
handled.
Disposition:
destroy
confidential
UWLIB144
Amended
Patron Disciplinary Files
Files documenting patrons who have received disciplinary action or
prohibitory sanctions by the university or library. Records may consist ofletters sent to patrons describing the unacceptable activity and the prohibitions on patron privileges. They may also contain correspondence with public safety or patron guardians.
Paper and
Electronic
Format
Yes No Yes
Patron records
protected per Wis.Stat§43.30
(1)(m), (2)
Student
behavioral
records protected by
FERPA
Retention:
EVENT + 3
years
Event=
Academic Year of last incident
involving patron
Disposition:
destroy
confidential