UNIVERSITY OF WISCONSIN River Falls

Library

Programming

RDA #
/Status
Record Series Title and Description   PII Confidential /Access
Restricted
Minimum
Retention /
Disposition /Event
UWLI137A
Programming and Events Files - External Communications 

Records include materials developed for publicity and programming of public programs or events: files documenting performances and lectures may include promotional literature, printouts from performer websites, 
press releases, correspondence, and flyers. These files may include 
subject files about performers in general, flyers or other promotional 
materials and photographs of library programming and events. 
 
No No
Retention:
EVT + 1 year
Event = End of Academic Year
Disposition: Transfer to Archives 
UWLI137B
Programming and Events Files - Administrative Records 

Records may include the number and distribution sites of publicity 
materials, 1schedules as well as notes, permission/consent to photograph forms signed by attendees, any donation requests, 
 
Files may also include attendance sheets, reservation lists and program evaluations. 
 
Attendance sheets and reservations that include individuals' names should be destroyed confidentially after compilation of statistics. 
 
New schedule to separate material not necessary for archival preservation.
 
Yes
Yes
 
Patron
Records protected
per Wis Stat. 43.30
(1)(m),
{2}
Retention:
EVT + 1 year
Event = End of Academic Year
Disposition: Destroy Confidential