UNIVERSITY OF WISCONSIN River Falls
RDA # /Status |
Record Series Title and Description | Medium for Record Storage |
PII | Registry Exempt |
Confidential/ Access Restricted |
Minimum Retention / Disposition /Event |
UWLIB110 Renewal |
Patron (Non-Faculty/Staff) Requests Records include, but are not limited to, patron purchase requests for materials not currently owned by libraries, rush processing for library materials, and suggestions submitted by non-faculty/staff patrons to library administrators. |
Paper or Electronic format |
Yes | No | Yes Patron records protected per Wis. Stat §43.30 (1)(m), (2) |
Retention: CR + 2 weeks. Disposition: destroy confidential |
UWLIB111 Renewal |
Deaccession Records (Library) Series documents recommendations concerning deaccessioning of specific holdings and any action upon those recommendations when detailed deaccessioning procedures are necessary. This occurs most often with gift books or materials purchased under special conditions. These records would not include routine withdrawals from collections. This series may include, but is not limited to: transfer forms to transfer ownership/custody of materials held within institutional collections to other institutions; names of persons making deaccession recommendations and dates, reasons for deaccessioning, documentation that legal searches of donor records have been done to establish that the institution is not precluded from deaccessioning, appraised or estimated values, signatures of approval for deaccessioning, and related documentation and correspondence. |
Paper or Electronic format |
Yes | No | No | Retention: EVENT + 10 years. Event=Date item is deaccessioned Disposition: destroy confidential |
UWLIB112 Renewal |
Donor Files (Library) Records documenting the donation of materials to a circulating library collection. They may include a signed deed of gift, any correspondence pertaining to the donation, a list of the contents of the collection, and donor contact information. |
Paper or Electronic format |
Yes | No | No | Retention: EVENT + 10 years. Event= Date item is donated. Disposition: destroy |