UNIVERSITY OF WISCONSIN River Falls

Library

Collection Development

RDA #
/Status		 Record Series Title and Description  Medium
for
Record
Storage		  PII Registry
Exempt		 Confidential/
Access
Restricted		 Minimum
Retention /
Disposition /Event
UWLIB110
Renewal		 Patron (Non-Faculty/Staff) Requests
Records include, but are not limited to, patron purchase requests for
materials not currently owned by libraries, rush processing for library
materials, and suggestions submitted by non-faculty/staff patrons to library administrators.		 Paper or
Electronic
format		 Yes No Yes 
Patron records
protected
per Wis. Stat
§43.30 (1)(m), (2)		 Retention:
CR + 2 weeks.
Disposition:
destroy
confidential
UWLIB111
Renewal		 Deaccession Records (Library)
Series documents recommendations concerning deaccessioning of specific holdings and any action upon those recommendations when detailed deaccessioning procedures are necessary. This occurs most often with gift books or materials purchased under special conditions. These records would not include routine withdrawals from collections. This series may include, but is not limited to: transfer forms to transfer ownership/custody of materials held within institutional collections to other institutions; names of persons
making deaccession recommendations and dates, reasons for
deaccessioning, documentation that legal searches of donor records have been done to establish that the institution is not precluded from
deaccessioning, appraised or estimated values, signatures of approval for deaccessioning, and related documentation and correspondence.		 Paper or
Electronic
format		 Yes No No Retention:
EVENT + 10
years.
Event=Date
item is
deaccessioned
Disposition:
destroy
confidential
UWLIB112
Renewal		 Donor Files (Library)
Records documenting the donation of materials to a circulating library collection. They may include a signed deed of gift, any correspondence pertaining to the donation, a list of the contents of the collection, and donor contact information.		 Paper or
Electronic
format		 Yes No  No Retention:
EVENT + 10
years.
Event= Date
item is donated.
Disposition:
destroy