UNIVERSITY OF WISCONSIN River Falls

Records Retention Schedule

Records Retention Schedule

All university employees are responsible for the management and retention of their records according to approved Records Retention Schedules. 

Record Series and Title: A Record Series is a grouping of record types by function. Record Title is a descriptive title defining the Record Series. The Record Series is further descbed and includes of the types of records or documents included in the Record Series. 

Retention: Is the MINIMUM amout of time that a record is to be kept. 

  • EVT = Event
  • CR = Creation of Record

Disposition: Indicates what is to be done with a record once Retention is met. 

  • Destroy
  • Destroy Confidentially
  • Transfer to Archives

PII: Personally Identifyable Information means information that can be associated with a particular individual through one or more identifiers or other information or circumstances. (Wis. Stat. 19.62 (5))

Confidential: Indicates whether or not records contain confidential information. Access to these records should be restricted.

Copies: Duplicate's or copies of records are not considered an official record under Wis. Stat. 16.61 (2) (b). These are only maintained for convience or reference. 

IF A RECORD IS NOT SCHEDULED, IT CANNOT LEGALLY BE DISPOSED OF OR DESTROYED.

Contact the Records Manager to schedule records. 

 

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The University of Wisconsin-River Falls has officially adopted all of the UW System and State of Wisconsin general records schedules.

University of Wisconsin General Records Schedules (GRS)

Full list of all general records retention schedules for the University of Wisconsin System. Apply these first.

State of Wisconsin General Records Schedules (GRS)

Full list of all general records retention schedules for the State of Wisconsin. If there is nothing available in the UW System schedules, then apply the state schedules.

Local UWRF-Created Records Schedules (RDA)

If you create records that are not on either the UW System schedules or the State of Wisconsin schedules, we can help you create a Records Retention/Disposition Authorization (RDA) and have it approved by the Public Records Board. RDAs are good for ten years and then sunset and must be renewed.