UNIVERSITY OF WISCONSIN River Falls

Purchasing

General Purchasing Guidelines

There are many mandatory state contracts that we are required to utilize. The mandatory contracts are the first resource when making a purchase. Mandatory contracts are available through the Department of Administration website, VendorNet.

If no mandatory contracted vendor is available for your commodity or service, an official procurement process is required by State law.

Procurement Cost Tiers

Good/Service

 

<$5,000

Considered “Best Judgement” purchases. Best Judgement is appliable when the anticipated spend is $5,000 or less with the same vendor over the life of the contract.

$5,000-$50,000

A “Simplified Bid” is required. The bid requirements must be sent to three qualified vendors and include the State of Wisconsin Standard Terms and Conditions.

>$50,000

A “Sealed Bid (RFB/RFP) is required. Please contact the Purchasing Office to begin this process.

 

Regardless of Dollar Value

 

The chart below will assist in the purchase of commonly purchased items at the University. The contact  listed will assist in the purchasing process and be available for questions regarding products or vendors. For questions regarding items not identified below please contact the Purchasing Office at (715) 425-3232 for assistance and clarification.

Commodity/Service

 

 

Process

Contact Information

Audio Visual Equipment

 

 

Contact DoTS for approval, assistance in the purchase of this equipment.

DoTS
(715) 425-3687
DoTS@uwrf.edu

Bus Rental - School or Coach Buses

 

 

Contact Purchasing Services for your first Bus Rental purchase.

Purchasing Services
(715) 425-3232
purchasing@uwrf.edu

Business Cards and Printing

 

 

Contact Fast Copy for business cards, letterhead, envelopes, and all printing projects.

Fast Copy
(715) 425-3325

fastcopy@uwrf.edu

Computer Hardware, Software and Peripherals

 

 

Purchases must be coordinated through DoTS to ensure compatibility with existing computer systems as well as being able to be supported by DoTS.

These items are restricted from P-Card purchasing unless approved in advance.

DoTS
(715) 425-3687
DoTS@uwrf.edu

Copy Paper

 

 

Must be ordered through Central Stores website.
Central Stores

Central Stores
(715) 425-3570

postalservices@uwrf.edu

Copy Machines - Leased and Purchased

 

 

Contact DoTS Help Desk to get a quote for a new leased or purchased copier.

DoTS
(715) 425-3687
DoTS@uwrf.edu

Furniture

 

 

Contact Purchasing Services
 

Purchasing Services
(715) 425-3232
purchasing@uwrf.edu

Mobile Phones

 

 

Contact DoTS to assist in determining which mobile device and plan will best meet your needs.

DoTS
(715) 425-3687
DoTS@uwrf.edu

Office Supplies

 

 

Orders must be placed with Staples through ShopUW+.

Purchasing Services
(715) 425-3232
purchasing@uwrf.edu

Scientific Equipment and Supplies

 

 

Orders should be placed through ShopUW+. If there is a computer software or hardware component, your request must first go through the DoTS.

DoTS
(715) 425-3687
DoTS@uwrf.edu

Services

 

 

Any time a vendor comes on campus and provides a service (i.e. maintenance and/or repair of equipment, entertainment services, facility rentals, cleaning, etc.), we must have PO completed in advance, and we must have a Certificate of Insurance on file.

Purchasing Services
(715) 425-3232
purchasing@uwrf.edu

Software as a Service (SAAS)

 

 

Contact DoTS for consultation on software that satisfies the department's requirements.

DoTS
(715) 425-3687
DoTS@uwrf.edu

 

Contact Us

Purchasing Services

purchasing@uwrf.edu

715-425-3232

715-425-4980 Fax

M-F, 7:45 a.m. - 4:30 p.m.

220 North Hall