Summer Camps and Conferences

Health and Safety

The University of Wisconsin-River Falls strives to provide a healthy and safe environment for all visitors to campus, especially youth who may be experiencing a college campus for the first time at a camp or conference.  To meet that goal and to comply with State laws, the following requirements apply to camps and conferences hosted at UWRF.


All overnight camps and conferences must be in compliance with DHS 175.19, which contains requirements for a camp health supervisor, maintenance of health history forms, medication administration, treatment logs, and other health and safety practices.

University-sponsored camp or conference - please contact the UWRF Risk Management Office for guidance on complying with this policy.

Non-university camp or conference - please review the DHS 175 requirements and/or contact the Pierce County Public Health Department at 715-273-6755 for guidance.

Mandatory Reporting of Child Abuse or Neglect

All camp directors must comply with campus policy AP-01-120 which addresses Wisconsin's Executive Order #54 regarding the mandatory reporting of child abuse or neglect.  To be in compliance with this policy, camp directors must complete the following:

1. Conduct criminal background checks on all camp staff/chaperones.

2. Provide training of education for all camp staff/chaperones on child abuse and neglect, including the mandated reporting procedures.  It is strongly recommended that camp directors and staff/chaperones view the online training provided by UW-System. 

3. Report any observed or suspected incidence of child abuse or neglect to law enforcement and UWRF's Office of Risk Management.

For more information, please refer to the campus safety brochure on child abuse and neglect.

Supervision of Youth

The Program Director of a youth camp or conference is responsible for meeting the following requirements to ensure appropriate supervision of youth.

  • Provide one staff member 18 years of age or older for every 10 participants, or fraction thereof, under 18 years of age.

  • With the help of camp staff, supervisor and monitor all youth participants from the time they arrive on campus for the camp or conference until the time they depart.

  • Develop and adhere to guidelines controlling where participants are at all times as well as being able to document the location of all participants at all times.

  • Develop and adhere to a process for checking participants in and out of the group.  The Program Director must know to whom they are permitted to check participants out to, and if applicable, when the participant will be returning.


Health and accident insurance coverage is not provided by UW-River Falls. 

Non-university camp or conference programs must agree to maintain general liability insurance in the amount of two million ($2,000,000) per occurrence and two hundred thousand ($200,000) each individual for bodily injury and/or property damage.  A "Certificate of Insurance" must be provided to the Conference and Event Services Office no later than 30 days prior to the group's arrival.

University-sponsored camps and conferences are automatically enrolled in the UW-System "Camps and Clinics Blanket Accident Insurance Program," which provides "goodwill coverage" for small medical bills incurred by camp participants (up to $10,000 per camper).  The rate for this program is $1.81/participant/week or $0.32/participant/day.  Contact UWRF's Risk Management Office for additional information on the program and payment process.

Contact Us

Conference and Event Services
Division of Student Affairs
170 University Center
Pintrest Facebook Icon