UNIVERSITY OF WISCONSIN River Falls

Dean/Director/Chair Calendar

Last Revised: 6/27/17

 

University of Wisconsin-River Falls

 

 

 

 

2017-2018 Dean/Director/Chair Calendar

 

 

 

 

 

 

 

Faculty & Academic Staff

Initiate By:

Routing Sequence

Due By:

Faculty/Staff
Notified By:

3rd Yr. & Up Fixed Term /Academic Staff Contracts

August 7, 2017

Human Resources notifies Deans and Directors/Supervisors of eligible academic staff

 

 

 

August 21, 2017

Dean Notifies Department Chair(s) of Eligible Faculty (Directors - No Action Necessary as both director & immediate supervisor were notified on August 5)

September 12, 2017

 

 

 

Department Chair(s) forwards Recommendations to Dean / Director forward their recommendations to their immediate supervisor (if Director does not report directly to Provost)

October 10, 2017

 

 

 

Deans and/or Directors forward recommendations to Provost

October 16, 2017

 

 

 

Provost and Chancellor meet to review recommendations and acknowledge & approve renewals/non-renewals

October 24-25, 2017

 

 

 

Human Resources prepares renewal letters for staff and routes to Chancellor's Office for signature

October 25- October 27, 2017

 

 

 

Chancellor signs letters to academic staff member and letters are in the mail no later than

 

November 10, 2017


2nd Yr. Probationary Faculty / Review for 3rd & 4th Contracts

Aug 25, 2017

Human Resources notifies Dean of eligible faculty and/or staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty

September 15, 2017

 

 

 

Dept Chair notifies probationary faculty members & all eligible voters no later than

September 20, 2017

 

 

 

Professional file made available to candidate & faculty members eligible to vote, for their consideration & additions

September 21 - Oct 20, 2017

 

 

 

Amended file available for review only

October 20-31, 2017

 

 

 

Vote no later than

November 10, 2017

 

 

 

Dept recommendations and all supporting documents opened to inspection and comments for 3 weekdays prior to submission to Dean but no later than

November 15, 2017

 

 

 

Department Chair(s) forwards Recommendations to Dean

November 16, 2017

 

 

 

Dean forwards Recommendations to Provost & Vice Chancellor

November 23, 2017

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

November 30, 2017

 

 

 

Chancellor and Provost meet to review recommendations for renewal/non-renewal and both acknowledge / approve

December 4-5, 2017

 

 

 

Chancellor informs head of academic unit and faculty member of decision no later than

December 6, 2017

 

 

 

Human Resources prepared letters to faculty and routes to Chancellor's Office for Chancellor to sign

December 7, 2017

 

 

 

Chancellor signs letters notifying faculty member of decision and letters are placed in mail no later than

 

December 8, 2017

Faculty Promotions

 

Dean Notifies Department Chair(s) of Eligible Faculty

September 15, 2017

 

 

 

Department Chair(s) Notifies individual faculty members within five working days following September 15 of the faculty members' eligibility for promotion to full professor and their requirement to submit their professional record.

~within five working days following Sept 15 of the faculty members' eligibility for promotion to full professor & their requirement to submit their professional record~

 

 

 

Completed record submitted to Department Chair

October 13, 2017

 

 

 

Department Decision Finalized

October 30, 2017

 

 

 

Department(s) forwards Recommendations to College Promotion Committee

November 13, 2017

 

 

 

College Promotion Committee forwards Recommendations to Dean

January 29, 2018

 

 

 

Dean forwards Recommendations to Provost

February 12, 2018

 

 

 

Chancellor and Provost review recommendations for promotion and acknowledge/approve

February 19, 2018

 

 

 

Human Resources prepares promotion letters and routes to Chancellor's office for signature

February 22, 2018

 

 

 

Chancellor signs promotion letters informing faculty member (with copies to Dean, Chair, Budget, HR) of recommendations

February 28, 2018

 

 

 

Provost office reports to System information on promotions, renewals, tenure by April 22 each year. System notes this information in BOR materials for June.

April 23, 2018

 

 

 

Board of Regents Decision

 

June 8, 2018

 

 

Chancellor/Provost office advises Human Resources of BOR decision on promotions/tenure recommendations after June BOR meeting.

June 8, 2018

 

 

 

Human Resources prepares final letter to faculty member advising them of BOR approval concerning their promotion and/or tenure status

June 11, 2018

 

 

 

Chancellor signs letters prepared by HR to faculty receiving promotion and/or tenure as approved by Board of Regents

June 12-14, 2018

 

Post Tenure Review

March 30 , 2017

Names of faculty members subject to post-tenure review forwarded to Deans no later than

May 2, 2017 (of the academic year preceding review)

As Required

 

 

Dean notifies faculty member no later than

May 12, 2017 (of the academic year preceding review)

 

 

 

Department sets post-tenure review dates and method

By September 29, 2017

 

 

 

Selection of committee, if necessary

By October 13, 2017

 

 

 

Head of Academic unit notifies faculty member and committee of review dates

By October 27, 2017

 

 

 

Faculty member completes portfolio

By January 26, 2018

 

 

 

Chair of committee reviews portfolio

One week review period between January 29, 2018 and April 13, 2018

 

 

 

Post-tenure review report forwarded to Dean

By one week after meeting with faculty member

 

 

 

Dean forwards report and any response to the Provost and Vice Chancellor for Academic Affairs

By one week after post-tenure review report is forwarded to Dean

 

2018-2019 Sabbatical Leave

March 3, 2017

Submitted to FASDB for Initial Screening

September 29, 2017

 

 

 

FASDB Forwards Recommendation to Provost

November 6, 2017

 

 

 

Provost Informs Dean/Fac Member of Recommendation

November 17, 2017

 

 

 

& Chancellor forwards Recommendations to Board of Regents

 

 

 

 

Board of Regents Decision

 

December 8, 2017

 

 

 

 

 

Student Log of Complaints

November 21, 2017

Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Fall Semester 2015

December 26, 2017

 

 

April 24, 2017

Dean Submits "Student Complaint/Grievance Log" to Provost's Office for Spring Semester 2016

May 21, 2018

 

 

 

 

 

 

3rd Yr. & Up Probationary Faculty

Nov 10, 2017

Human Resources notifies Dean of eligible faculty and/or staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty

November 24, 2017

 

 

 

Dept Chair notifies probationary faculty members and all eligible voters no later than

Dec 5, 2017

 

 

 

Professional file is available to candidate and faculty members eilgible to vote, for their considerations and additions

Dec 6, 2017 -
Jan 5, 2018

 

 

 

Amended file available for review only

Jan 6, 2018 -

Jan 31, 2018

 

 

 

Vote no later than

Feb 6, 2018

 

 

 

Dept recommendations & supporting documents shall be opened to inspection and comments for 3 weekdays prior to their submission to Dean/Director but no later than

Feb 13, 2018

 

 

 

Department Chair(s) forwards Recommendations to Dean

February 14, 2018

 

 

 

Provost Office transfers those faculty appearing on 3rd Year and Up spreadsheet who are up for a tenure decision (promotion from Assistant to Associate) to Promotions Spreadsheet. These letters will go out same time as letters for those who are receiving straight promotion to "Full". (ensures that all promotion letters are out by February 28, 2011)

February 14, 2018

 

 

 

Dean forwards Recommendations to Provost

February 21, 2018

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

February 28, 2018

 

 

 

Chancellor and Provost signs off on those up for renewal, tenure/promotion

March 2-3, 2018

 

 

 

Chancellor informs head of academic unit of decision no later than

March 7, 2018

 

 

 

Human Resources prepares letters to faculty regarding their renewal and routes to Chancellor for signature

March 8, 2018

 

 

 

Chancellor signs letters notifying faculty member of decision and letters placed in mail no later than

 

March 9, 2018

1st Yr. Probationary Faculty and 1st & 2nd Yr. Fixed Term Academic Staff

Nov 23, 2017

Human Resources notifies Deans and Directors/Supervisors of eligible faculty and/or academic staff

 

 

 

 

Dean Notifies Department Chair(s) of Eligible Faculty (Directors - no action necessary)

December 5, 2017

 

 

 

Dept Chair notifies probationary faculty members and all eligible voters no later than

December 8, 2017

 

 

 

Professional file available to candidate & faculty members eligible to vote, for their consideration and additions

December 12, 2017- January 19, 2017

 

 

 

Amended file available for review only

completed within 5 working days of beginning of Spring Semester
(January 23-27, 2018)

 

 

 

Vote no later than

February 2, 2018

 

 

 

Dept recommendations & supporting documents opened to inspection & comments for 3 weekdays prior to submission to Dean, but no later than

February 7, 2018

 

 

 

Directors/Supervisors review performance evaluations of academic staff (if available)

February 7, 2018

 

 

 

Department Chair(s) forwards Recommendations and supporting documentation to Dean /Directors forward their recommendations and supporting documentation (performance evaluations) on academic staff members to their supervisor (if Director does not report directly to Provost)

February 10, 2018

 

 

 

Dean and Directors forward recommendations to Provost

February 15, 2018

 

 

 

Provost and Vice Chancellor forwards recommendation to Chancellor no later than

February 20, 2018

 

 

 

Chancellor and Provost review recommendations and acknowledge/approve renewals/non-renewals

February 25, 2018

 

 

 

Human Resources notified of Chancellor/Provosts decisions and prepare letters to faculty/staff notifying them of renewal status/Letters forwarded to Chancellor's office for Chancellor to Sign

February 26, 2018

 

 

 

Chancellor informs head of academic unit of decision no later than

February 27, 2018

 

 

 

Chancellor signs letters to academic staff with *10 month appointments* and letters are sent by

February 28, 2018

 

 

 

Chancellor signs letters to faculty and/or staff members notifying them of decision and letters placed in mail no later than

 

February 28, 2018

Instructional Academic Staff Promotion

Dec 01, 2017

Human Resources informs individuals and their department chairs of eligibility for promotion (based on spring appointment)

 

 

 

 

Instructional Academic Staff submits portfolio to department chair

January 15, 2018

 

 

 

Department recommendation (if department vote or committee) to chair

February 02, 2018

 

 

 

Chair forwards recommendation to Dean

February 08, 2018

 

 

 

Dean forwards recommendation to Provost

February 15, 2018

 

 

 

Provost approves promotions

February 22, 2018

 

 

 

Chancellor approves promotions

March 02, 2018

 

 

 

Human Resources produces letters to candidates (contracts already issued will be revised, if necessary)

 

March 8, 2018

 

 

 

 

 

Department Chair Selection

 

Dean Initiates selection by notifying departments

 

November 03, 2017

 

 

Departments forwards recommendations to Dean

December 15, 2017

 

 

 

Dean forwards recommendations to Provost

January 9, 2018

 

 

 

Chancellor/Provost review recommendations

January 12-16, 2018

 

 

 

Human Resources prepare letters to new chairs

January 19, 2018

 

 

 

Chancellor notifies new chairs of appointment

 

January 30, 2018

Release/Reassigned time

Nov 27, 2017

Deans to provide listing of the release/reassigned time assignments in their college (Include all released time for admin. & other duties and the amount of time for which the release/reassign has been awarded).

January 11, 2018

 

Student Evaluations

Initiate By:

Routing Sequence

Due By:

 

Fall Semester

Oct 3, 2017

Actual Student Evaluation Period: Nov. 27-Dec 15, 2017

Dec 18, 2017

 

Spring Semester

Feb 23, 2018

Actual Student Evaluation Period: April 16 - May 4, 2018

May 7, 2018

 

Major Capital Equipment Requests

Process Under Revision

Budget Director to all Unit Supervisors

 

 

Recruitment & Retention - Hiring Information

Jan 5, 2018

Budget Director to Academic Deans

 

 

 

 

Due to Budget Director

Feb. 12, 2018

 

Program Revenue Budget Requests

Jan 5, 2018

Budget Director to Deans

 

 

 

 

Due to Budget Director

Feb 2, 2018

 

Request for annual GPR Budget Information

Jan 5, 2018

Budget Director to Deans & Senior Administration

 

 

 

 

Due to Budget Director

Feb 2, 2018

 

Dean GPR Allocation Distribution

Feb 9, 2018

Budget Director to Deans

 

 

 

 

Due to Budget Director

Mar 2, 2018

 

Recruitment and Retention - Allocations

May 4, 2018

Budget Director to Deans

 

 

 

 

Due to Budget Director

July 2, 2018

 

University Staff Performance Management

First week of April 2018

Human Resources notifies supervisors that performance review process should be initiated

  
  

Sign performance planning and review document and forward all documents to Human Resources

Second Friday in June

 

Academic Staff and Limited - Performance Management/Review

 

Academic staff member completes narrative and self evaluation

First Monday in May

 
  

Supervisor completes narrative and evaluation

Third Monday in May

 
  

Collaborative meeting is held and final performance review is presented, signed by employee and supervisor. Form and coversheet forwarded to respective Dean/Director for signature and original is forwarded to Human Resources

May 15-June 15, 2018

 

Contact Us

Provost's Office
715-425-3700
116 North Hall