Bad Check Policy (AP-02-104)

UW-River Falls Administrative Policy
Policy ID: AP-02-104
Effective: November 2, 1998
Last Revision: December 2013
Review: 3 years

Bad Check Policy

Maintained by: ACBF and Controller
Approved by: Chancellor
Next Review Date: December 2016

Printable PDF version


The University of Wisconsin-River Falls will have a centralized bad check collection system.


The UW-River Falls Chancellor issues this policy in accordance with the Administrative Policy process.
The Assistant Chancellor for Business and Finance is responsible for the administration of this policy. Consult should be sought by Facilities Management and Student Services. Request an exception to this policy by writing to

Sanctions and Appeals Process

Failure to adhere to the provisions of this policy may result in appropriate disciplinary action as provided under existing procedures applicable to students, faculty, and staff, and/or civil or criminal prosecution.


  1. Bank returns bad check to the Student Billing Office.
  2. The Student Billing Office will:
    a. Place hold on University records.
    b. Place $15.00 administrative charge (and bad check charge) per State Statute 20.905(2) Protested Payment.
    c. Notify individual.
  3. If the Student Billing Office is unable to collect bad check, turn over to River Falls Police Department.
  4. River Falls Police Department will forward to District Attorney's Office for prosecution.

University Responsibilities

The Student Billing Office shall be responsible for administering the policy.


Department/Unit Responsibilities

The Student Billing Office will be responsible for collection of all protested payments (bad checks).


State Statutes 20.905(2) Protested Payment.


Please direct questions about this policy to