University of Wisconsin-River Falls

POLICY FOR OFF-CAMPUS PUBLICATIONS

According to policy set by the Public Relations Committee, every off campus publication must contain, at a minimum, the name:

UNIVERSITY OF WISCONSIN–RIVER FALLS

In addition, an affirmative action statement is to be used, either as:

UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-disrimination based upon sex, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran status, and membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or the State of Wisconsin. All persons, especially women, persons of color, and the disabled are encouraged to apply. Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Imigration Reform and Control Act.

OR

The University of Wisconsin-River Falls is committed to equal opportunity for all persons. UW-River Falls fully meets the requirements of Title IX of the 1972 Education Amendments and Section 504 of the Rehabilitation Act of 1973 (as amended.)

OR

The University of Wisconsin-River Falls is an equal opportunity/affirmative action institution.

OR, when space is at a premium,

AA/EOE

Printed materials, photographs and visual presentations should take particular care to avoid sexism and discrimination through the use of language or depiction. The participation of women and minorities in university activities should be highlighted whenever possible, particularly in non-traditional roles. The Publications Office has available a publication regarding the use of non-discriminatory language.

A short standard statement about UW-River Falls should appear on the publication. The statement generally used on off-campus publications follows:

The University of Wisconsin-River Falls is one of the campuses of the University of Wisconsin System. The current enrollment is approximately 6,000 students, 5,700 undergraduates and 300 graduate students. Organized into three colleges--the College of Agriculture, Food and Environmental Sciences; the College of Arts and Sciences; and the College of Education and Graduate Studies, as well as the School of Business and Economics--majors are offered in approximately 50 areas and minors in several additional areas. Numerous pre-professional programs are also offered. The campus enjoys a student-faculty ratio of 19:1. The campus is located in the beautiful WesternWisconsin community of River Falls and is only 30 miles from Twin Cities metropolitain area in Minnesota.

Who has the responsibility for control of publications?

The administrative responsibility for off-campus publications is in the Office of the Vice Chancellor for Administration and Finance. The principle means of exercising control over these publications is delegated to the Publications Office. Other control points for prior review may be the various departments and offices of the University from which off campus publications originate or any of the Dean's offices. Every off-campus publication or format for a series of similar publications should be reviewed by the Publications Office prior to publication.

With the use of personal computers and desktop publishing, it is recommended that departments producing publications for off-campus audiences consult with the Publications Office to ensure publications standards and software compatibility. In addition, the Publications Office has a variety of helpful literature pertaining to desktop publishing and basic publications design that can be checked out.

What kinds of publications are subject to review?

1. Major publications.

University undergraduate and graduate catalogs, class schedules, student/staff directory, university brochures and view publications (primarily Admissions) and any all-college publications.

These publications are subject to careful review by the Publications Office and the particular office/department involved.

2. Departmental or administrative brochures.

These publications are subject to careful review by the Publications Office with the direct involvement of representatives of the department or office concerned. Each of the deans may wish to be involved in the review in order to provide the desired amount of standardization for publications of that college or administrative unit.

3. Flyers, announcements, posters and course advertisements.

These publications should be reviewed by the Publications Office with the direct involvement of representatives of the academic department or office concerned. Once a format is established for similarly intentioned publications, further review is not necessary.

4. Announcement of employment opportunities must be reviewed by the Assistant to the Chancellor for Affirmative Action Coordinator (see the Hiring Handbook for procedures).

5. Persons preparing a publication for off-campus distribution which is not being funded through a university account are encouraged to check with the Publications Office for advice to ensure that the appropriate UW-RF identifications are included in the publication.

In the event that there is a disagreement over aspects of a publication that is not resolved through the regular review process (above), a solution should be sought through an ad hoc meeting of the department or office involved, the appropriate dean, the Publications Office and the Vice Chancellor for Administration and Finance.

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UW-River Falls Home PageUW-River Falls General Info Search Page author: Tony Bredahl
Last Modified: Monday, Apr 16, 2007, 08: 33 AM