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Forms
As a new hire you will be asked to fill out several forms. These forms will be provided to you by your student work coordinator. You can also download, print and return the forms from the UWRF Human Resources Office. Your permanent home address, not your local/dorm address, should be used when filling out these forms. Forms must be filled out in ink and returned within three days after your start date. If there is a delay for any reason, please notify your student work coordinator.
Student Enrollment Verification Form (must fill out EVERY semester)
I9: Employment Eligibility Verification Form (must be returned with required forms of ID-see Instructions)
W4: Employee’s Withholding Allowance Certificate (to be completed upon being hired)
Direct Deposit Authorization (to be completed upon being hired; must be accompanied with a deposit slip)
Statement of MN Residency (if applicable)
Selective Service Certification (males only)
Tax witholdings statements (Form W2) will be sent to your permanent home address in January. If the statements are returned due to insufficient address they are held at the Personnel Office (#3502) in North Hall until claimed or returned to Madison.
You will not be paid until all of your forms and accompanying documents are returned to your student work coordinator and processed.
Timecards
A punch clock and time cards are located in the area behind the Circulation Desk. Write your name and employing department on the top of each new card. Be sure to punch in and out for every shift. If you occasionally forget to punch in or out, you are permitted to write in your time and have your student work coordinator initial it; however, repeated failure to punch in and out can be considered grounds for dismissal. Every two weeks your student work coordinator will remove your card from the time card area to enter your hours into the payroll system. Please be sure that you sign and date each time card. Your signature and the signature of your student work coordinator are required on each card for auditing purposes.
Time cards from the current semester are kept by your student work coordinator and are available for your viewing at your request. Time cards from previous years are kept in the Administration Office (Rm. 227) and are available for your examination Mon-Fri. 8 a.m.-4:30 p.m. from the Office Operations Associate. If you think there is a mistake in your hours, consult your student work coordinator.
Wages, Performance Evaluations & Raises
All new student hires will be made at the current minimum rate of pay under Classification Level One:
No experience or previous training required. Basic, routine duties performed under close
supervision using clearly defined procedures. Employees are not usually required to
make decisions which are not well defined in existing policies and/or procedures.
Pay increases may be offered twice a year: after completion of fall semester and once at the end of spring semester or the beginning of the summer semester to well-performing students. The maximum increase in a given academic year is thirty cents. Any pay increase will be based on merit and take place as part of a performance evaluation.
Written evaluations will be completed by the end of each semester for all students employed in any library department.
During the evaluation process you will have an opportunity to discuss your performance and the evaluation with your student work coordinator and supervisor. Results of your evaluations are confidential. These evaluations are part of your work record and may be used when prospective employers request employment references.
Student work coordinators will retain copies of their written student evaluations for a minimum of five years after employee separation. When disposed of, evaluations will be destroyed confidentially.
Some of the factors that affect your appraisal:
 Reliability:
Arrives at work at scheduled times and works to the end of shift.
Begins assigned tasks immediately and without prompting.
Negotiates at least 24 hours in advance of known schedule conflicts.
Keeps an accurate timecard.
Provides acceptable explanations for emergency absences; makes up missed time if required.
Amenable to/available for substituting for coworkers when needed.
Initiative:
Looks for additional work when assigned tasks are completed.
Meets job requirements without constant supervision.
Communicates regularly with supervisor.
Identifies and reports job related issues.
Observance of policies:
Adheres to and complies with rules, policies, and procedures of the library and employing department.
Follows guidelines about dress code as well as cell phone and non-work related computer usage.
Reads and adopts posted changes in procedure.
Cares properly for equipment and supplies.
Follows oral and written instructions.
Judgment:
Displays ability to adapt to changing situations and procedures.
Analyzes and makes sound judgments on task priorities.
Seeks assistance in decision making when appropriate.
Works well independently.
Plans and organizes work with efficiency.
Quality of Work:
Learns procedures and completes an acceptable amount of work relative to job standards and assigned tasks.
Must be dependable,
accurate, and detail oriented.
Builds on skills already learned to take on new tasks.
Communicates clearly verbally and in writing.
Attitude:
Represents the library in a courteous and friendly manner.
Accepts tasks willingly.
Accepts responsibility for assigned tasks.
Separates social and work life.
Shows interest in work.
Accepts constructive criticism from supervisor.
Works cooperatively with others.
Demonstrates sensitivity to the needs of patrons.
Direct Deposit & Pay Periods
One of the forms you fill out as a new hire is a Direct Deposit Authorization Form. All paychecks are issued via direct deposit through the University’s direct deposit program.
Paychecks are issued via direct deposit every two weeks on Fridays. The University workweek starts on Sunday and ends on Saturday with a work period of 14 days. These schedules can also be found online on the UW-River Falls Human Resources page: http://www.uwrf.edu/hr/student_payroll.htm
Work Schedule/Reappointments/Dual Appointments
Your student work coordinator will establish a work schedule with you that does not interfere with your class load. It is your responsibility to honor your work schedule. This means you should:
Come to work on time. You are responsible to find a replacement if you cannot work a shift. Call your student work coordinator as soon as possible if there is an emergency keeping you from work. Failure to do so can lead to dismissal.
Talk to your student work coordinator right away if you need to change, increase or decrease your hours.
If you are planning for an internship, student teaching, traveling abroad or other lengthy absence, please notify your student work coordinator as soon as possible. This will allow your student work coordinator time to fill the vacancy and to discuss your intentions for re-employment upon your return if a position is available.
All positions and reappointments are based on fluctuating workloads and budget adjustments. Reappointments into interim or subsequent semesters will depend on your performance and availability. Eligibility for reappointment is also dependent on registration. Students who are not registered for the current and subsequent semester are not eligible for reappointment.
Please give your student work coordinator notice if you choose to resign. You must give two weeks notice to leave your job in good standing.
Dual appointments, or opportunities to work in more than one library department may be possible. If you are interested in another department, discuss these options with your student work coordinator.
Breaks
Each part-time employee is permitted a fifteen-minute break with pay when working four consecutive hours in any one period. Breaks cannot be accumulated or used for other purposes, such as leaving work early or adjusting work schedules. Breaks are to be taken outside the work area; employees on a break should not distract other employees who are working.
When working eight hours, two 15 minute paid breaks
and one 45 minute unpaid meal break is allowed.
Benefits
As a student employee at UWRF you are not eligible for health benefits, paid vacation, or holiday pay. A lengthy absence due to medical conditions may be allowed by your student work coordinator if possible.
Dress Code, Conduct
& Expectations
Library student supervisors look for courteous, responsible students with good
work habits and welcome those with an interest in library work. Each
department will have specific expectations of their staff; the following
list contains general guidelines that all supervisors expect of their
student workers.
You are the face of the library and UWRF
to the public. It is essential that you are approachable, courteous,
and professional. Please be
polite and helpful to the public at all times. In order to provide excellent service to our patrons it is important that you are not distracted.
It is acceptable to acknowledge friends, acquaintances, or coworkers but
please refrain from non-work related conversations while in public areas of the library. Cell phone usage,
including texting, as well as use of all other portable electronic devices,
including iPods, are not allowed while working. Cell phones must be
turned off. While at work, please refrain from personal computer use
including but not limited to Facebook, MySpace, and instant messaging.
Keeping in mind that your represent the library, please dress and act accordingly. Personal hygiene should be maintained
and all clothing should be neat and clean. Please err on the side of discretion. Bare midriffs, exposed
undergarments, revealing clothing, headphones, torn clothing or clothing
with obscene or objectionable writing or images are not allowed.
Please be on time. We count on your punctuality. Notify
your student work coordinator or someone in the department if you
are going to be late.
Most departments require that you find your own replacement if you are unable to work a shift. Please speak with your student
work coordinator on this issue.
For safety reasons, at least two employees are required to be in the building
at all times. Often at closing time and on the weekends there are only two employees in the building;
therefore, you are expected to work until the end of your shift.
All food should be consumed in the staff lounge or designated areas.
Beverages are allowed throughout the library in covered containers. No food at public desks.
Professional courtesy extends to everyone working in the
library. If you have an issue with a coworker please speak to your
student work coordinator or supervisor as soon as possible to determine the appropriate venues for airing grievances.
You do not have to accept rude or abusive behavior
from anyone, including coworkers or patrons. Rather than escalating
a situation by responding in a similar fashion, please speak to your
student work coordinator, supervisor, or other library staff member
as soon as possible. If
a situation is uncomfortable, please call Public Safety (425-3133).
If a situation is threatening please call 9-911.
Please keep your student work coordinator aware of any of the following:
Factors affecting your eligibility for employment such as a reduction in credit load, taking a semester
off, or academic suspension.
Phone number or address changes.
The Office of Financial Assistance recommends that WS students work no more than a maximum of 20 hours a week on campus. Notify your student work coordinator if you are employed elsewhere on campus.
Please continue to ask questions if you are unsure of a policy or procedure no matter how long you have been employed. We want you to feel comfortable and competent in your position.
Disciplinary Actions/Dismissal
A student's employment is always contingent upon satisfactory performance of assigned duties.
A supervisor who is dissatissfied with a student employee's performance
should notify the worker and offer additional training. If improvement
is insufficient or not sustained employment may be terminated at the
supervisor's discretion. If it becomes necessary to terminate
the student's employment, the supervisor must inform the student in
writing and submit a copy of the letter to the Administration Office
(Rm. 227) for placement in the student's personnel file.
Participation in any of the following behavior may result in dismissal from a student position:
- Unauthorized disclosure of confidential information or falsifying
information.
- Insubordination (ignoring multiple corrections and not changing
behaviour).
- Conducting unauthorized personal business at work.
- Falsification of hours on a time card.
- Repeated tardiness or frequently being absent from work.
- Unauthorized posting or removing of notices or signs from bulletin
boards.
- Improper use of University property including copy machines, office
supplies, keys, computers, mail or phone services.
- Unauthorized entry into University buildings outside of normal
working hours or entry into restricted areas.
- Verbal abuse, rudeness, threatening, attempting, or causing physical
harm to another person.
- Making false, malicious statements about other employees, supervisors,
or students of the University.
- Use of alcohol or illegal drugs during working hours or reporting
to work under the influence of such.
- Possession of weapons.
- Theft, unauthorized possession, or removal of money, equipment,
personal property or University property.
—from the UWRF Office of Human Resources
Responsibilities of Your Student Work Coordinator and Supervisor
Listed below are what you can expect from your student work coordinator and supervisor:
To treat you fairly and with courtesy and respect at all times.
To be available for questions and respond promptly to concerns or problems you may experience during your employment.
To provide training and task assignments appropriate for your position and pay level.
To produce periodic written performance evaluations.
To offer periodic raises contingent upon satisfactory employment performance evaluations within the salary range for the position.
Campus Contacts
Library Staff Directory
Public Safety #3133
University Center Info Desk #3911 (UC Main Floor)
Purchase Center points, stamps, event tickets, etc.
IT Help Desk #4357 (Library's Lower Floor)
Basic help for computing issues.
All Campus Directory
Search by name, department, see photographs, more...
Writing Lab #3608 (KFA)
Assistance for students to improve their written work.
Sexual Harassment Policy
Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:
- Submission to such conduct is made a stated or implied condition of an individual's employment, career advancement, grades, or academic achievement.
- Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting that individual.
- Such conduct has the purpose and effect of interfering with an individual's academic or work environment by creating an intimidating, hostile, or offensive environment.
Sexual harassment includes a wide range of behaviors, some more harmful than others, but none acceptable. Sexual harassment can be as subtle as a look or as blatant as rape. It can occur within and beyond the classroom and workplace. Both men and women can be sexually harassed, although women are most often victims. Verbal harassment may include humor or jokes about women, sex or sexual orientation. Sexual harassment often occurs in situations where one person has power over another, but may also occur among peers.
Sexual harassment can involve persons in authority who make you uncomfortable because they:
- Subject you to unwanted sexual attention, such as making sexual or suggestive comments
- Attempt to coerce you into a sexual relationship
- Punish or threaten to punish you for refusal to comply
- Imply that sexual favors may be a basis for grades in a course or may otherwise influence your evaluation
- Engage in conduct which has the purpose or effect of interfering with your performance or creating an intimidating, hostile or offensive work or learning environment
Some Examples of Sexual Harassment:
- Pressure for sexual activity
- Requests for sexual favors
- Unwelcome patting, hugging, or touching of a person's body, hair, or clothing
- Sexual innuendos, jokes, or comments
- Disparaging remarks to a person about her/his gender or body
- Sexual graffiti or visuals
- Asking about a person's sexual fantasies, sexual orientation, or sexual activities
- Repeatedly asking for a date after the person has expressed disinterest
- Making sexual gestures with hands or through body movements
- Making suggestive facial expressions
Sexual Harassment may Cause:
- A feeling of powerlessness
- A feeling of personal responsibility or guilt
- Increased fear, confusion, irritation
- Disbelief that this is happening to you
- Fear of retaliation
- A feeling of failure for not having foreseen or prevented the behavior
- A concern about what others will think
- Depression, headaches, insomnia, reduced ability to concentrate
- Feelings of rage and a wish to retaliate
If you are experiencing sexual harassment:
Place responsibility for the behavior on the harasser. It is not your fault. Don't ignore it. Take action by letting the harasser know that the behavior is not welcome and you want it stopped immediately. Report the harassment to someone you trust whether it is a supervisor, University official, Department Chair, or Dean. Keep records of the date, time, place and nature of the behavior. Note any witnesses. Keep related letters, memos, or evaluations.
View the official UW Sexual Harassment Policy and Resolution of Complaints Procedure for information on filng formal complaints.
Personal Property
The library does not assume responsibility for the personal property of staff or library patrons. All employees are urged to leave valuables at home. When working in non-secured areas such as a public desk, it is advisable to keep purses, backpacks, and other belongings behind closed doors where there is less likelihood of theft. If you lose or find an item at the library visit the Lost & Found box at the Circulation Desk. Items that have gone unclaimed are transferred every Thursday to the Public Safety Office in 27 South Hall #3133.
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Rev'd 7/2007
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