Guidelines for Audiovisual Equipment
and Services
Introduction
Equipment loan
Equipment in departments
Equipment use suggestions
Traditional AV equipment
Multimedia Presentation Equipment
Sound equipment
Planning Considerations
Student Center equipment
In the absence of a centralized audiovisual
(AV) department, AV equipment has been distributed to various campus buildings
and organizations. Division of Technology Services provides a limited amount
of traditional AV services, including the loaning of some sound, visual, and
computer equipment, and setup of the same for academic events. This information is provided to identify
the AV resources available to the campus, and to help users meet their needs
in utilizing the campus strategy of a decentralized, distributed AV resource
system. Additional resources are available in the University Center and Residence
Halls for use exclusively in those buildings; these resources are managed by
University Center / Residence Life, rather than by DoTS. The following
is a breakdown of what is available and where to look for certain equipment
and services.
Equipment Loan
The campus does not have a centralized loan service for equipment such as
transparency projectors, VCR/DVDs, TVs and slide projectors. This equipment has been
purchased by the university and each of the Colleges and is distributed to locations
around the campus in order to make it available to the academic departments
and the faculty who teach with it. All classrooms have at least one transparency
projector and a permanently mounted screen. Television sets, VCRs and VCR/DVD//TV
combos on carts have been placed in equipment rooms in every classroom building.
Program assistants in academic departments within these buildings typically
manage the reservations for this equipment. A list is presented below; please
locate the resources nearest you and make your reservations with the appropriate
person.
Please note that while some of the equipment (most notably many of the mobile
TECs) was purchased with University-wide funding, other equipment was purchased
and is managed by departments within each of the buildings. When using the equipment,
one will have to follow the arrangements and policies made by the departments
loaning it out. Almost all require that it be used within the building. Regardless
of which department manages any given piece of equipment, your cooperation is
needed to ensure the most efficient and effective use of this equipment. top 
Equipment Availability in Departmental Sign-out Areas
Please contact the following people to reserve TV/VCR carts, slide projectors,
and transparency projectors.
| Building/Location |
Contact |
Department |
Telephone |
| Agricultural Science 324 |
Fay Westberg |
Agricultural Education |
715 425-3555 |
| Agricultural Science 324 |
Susan Freiermuth |
Plant and Earth Science |
715 425-3345 |
| Centennial Science Hall 253 |
Kathy Sumter |
Chemistry and Psychology office (TV cart) |
715 425-3523 |
| Karges |
Dawn Roettger |
Health |
715 425-3705 |
| Kleinpell Fine Arts B124 |
Kay Corey |
Speech Communication and Theatre Arts |
715 425-3971 |
| Kleinpell Fine Arts 245 |
Sherry Fowler |
English |
715 425-3537 |
| Kleinpell Fine Arts 344 |
Vicky Kurtenback |
Geography |
715 425-3992 |
| North Hall 204 |
Sherry Reis |
Mathematics |
715 425-3326 |
| South Hall 124 |
Pat Lofgren and MaryJo Pittman |
College of Business and Economics |
715-425-3335 |
Top
Please follow these suggestions for effective sharing and
use of AV equipment.
- Plan ahead and schedule the equipment early. One week advance notice is
preferred.
- Don't make block reservations for any of the equipment. AV equipment is
a limited resource.
- Try to keep your reservation request close to the times and days that you
will actually need the equipment.
- Return it promptly to the department from which it was borrowed when you
are finished.
- If you encounter any problems, please report them so repairs can be made
in a timely fashion. Top
Traditional AV Equipment
Most of the necessary equipment is either permanently installed at campus
locations or is available for sign-out on a self-service basis. Upon request,
DoTS staff will train users to set up and operate the equipment for themselves
as needed. The following is a summary of equipment available and where it may
be found.
- Transparency projectors. There is at least one transparency projector in
every University classroom. DoTS keeps these units operational. Program
assistants in nearby academic departments can supply replacement bulbs if
they fail. If the problem is more serious, please ask them to report
this to DoTS.
- Screens. There is at least one permanently mounted screen in each
campus classroom.
- Slide projectors. These are available in the equipment rooms of many
classroom buildings. None are available from DoTS.
- Movie and filmstrip projectors These may be available in some of
the equipment rooms on campus, however these technologies are no longer popular
and receive very little use. None are available from DoTS.
- VCRs and televisions. Check with your departmental contact. Top
Multimedia Presentation Equipment
- Computers with projectors. For making presentations to University
classes in campus classrooms we recommend using the permanent Technology-Enhanced
Classrooms (TECs) and mobile TEC resources. In addition to the units provided
by DoTS, some academic departments also have units. See our
web site for details.
- DVDs. Use of this technology is increasing. All of the Windows and
Macintosh computers installed in the permanent TECs have DVD drives installed.Top
Sound Equipment
Advance notice and reservations are required. All of our sound equipment is
being offered on a first-come first-served basis, though key campus events will
take precedence. Please use the form on the DoTS web site to reserve
this equipment.
- PA system
We have a smaller PA system available for campus use. This system is for use
by faculty and staff. There is no charge for using
this equipment. The equipment will be delivered and setup, and retrieved by
the DoTS technician during business hours. Reservations
are required. The reserving party is responsible for the safe operation of
the equipment and securing it before and after the event is held.
- Microphones and other audio gear
We have two wireless microphone systems available as well as standard microphones.
These are available for use across campus. Reservations
are required. DoTS can also arrange for the reservation and setup of
podiums equipped with sound capability. Delivery of the podiums is done by
facilities management and there is a charge for this service. Top
Planning Considerations
DoTS will perform setups of audiovisual equipment such
as televisions, computer projectors, and sound systems only for academic activities. We believe this is the only reasonable strategy that
will permit us to keep up with the large and growing demand for access to electronic
presentation technologies.
Your need to request AV equipment depends on your presentation requirements.
Is the presentation on campus, perhaps in a University classroom? If so, and
if it could be held in a permanent TEC classroom, please use that equipment.
If not, try to reserve a Mobile TEC within the building. Using building equipment
that is already setup is always preferable to ad hoc arrangements.
If you plan a presentation which includes use of the Internet, be sure the
room you are using has an active network connection and that your computer is
properly set up to utilize this connection. Contact DoTS well in advance
if you are planning to do this. All general assignment classrooms on campus
have network connections, but your computer must have network drivers installed
and be registered on our network. Computers in permanent TECs or on mobile TEC
carts are already network-ready.
Students: If the presentation
is for a University class, they should request permanent or mobile TEC access
through their instructor. If neither is available, then consider borrowing the
equipment from the DoTS Davee Library. Top
Presentations in The University Center and The
Knowles Complex
AV and computer resources in these buildings are managed by Student Services. Some of the equipment is available from the University Center for use
within the building, while other equipment may have to be brought in.
Traditional AV Equipment
Transparency projectors, televisions, VCRs and screens for use in the University
center can be reserved by contacting the Reservations Office. Email
them at reservations@uwrf.edu . Please
reserve this equipment well in advance of your meeting. Top
Reservations
Technology-Enhanced Classrooms
