To make the department more secure place we must install new policies for the use of the department rooms. We are not trying to restrict use of the rooms we just need to make the rooms more secure and to not use up our supply budget.
Room Use Policy:
Computer Use Policy:
The Theatre Staff of University Theatre will control the use of the University Display cases. A specific coordinator shall be named to schedule and monitor the use of the display cases. During the summer the authority shall be turned over to the Managing Director of St. Croix Valley Summer Theatre.
Priority:
Scheduling:
Contents and Requirements:
All purchases for University Theatre must have prior approval from the Director of Theatre, Technical Director, Costume Supervisor, Faculty Member or Program Assistant. Those given responsibility for purchasing University Theatre supplies must save all receipts and turn them in to the appropriate supervisor with a purchasing form. A University issued University Theatre credit card is used to order material over the telephone or via the Internet. That card is available from the Technical Director, Costume Supervisor or the Program Assistant, Helen Turner. Several local businesses have University Theatre charge accounts. Check with the appropriate supervisors about which stores currently have charge accounts. Authorized personal may purchase supplies themselves and be reimbursed provided the appropriate forms are completed. The appropriate tax exempt number should be used for all purchases. If a person arranges to borrow or rent a piece of equipment for a production it is that persons responsibility to return the item once the production is over.
Student Personnel Supplies: Normally, University Theatre will supply all material required by students for productions. The exception is makeup (which can be ordered prior to the production), costume undergarments (unless required for a specific role), or anything which is deemed non-essential to the production(s). Consult with the show director or technical director for questions about a specific supply.
Where to Charge and Who to Contact
The following is the list of positions of responsibility that are assigned keys. Keys are the responsibility of that individual and should not be given to others. It is very expensive to re-key so security is very important. You must return your keys to the Technical Director immediately after completion of your assigned duties, usually during the post-strike week.
Technical Director
Costume Shop Manager
Scene Shop Student Manager
Stage Manager
Master Electrician
Props Designer
There are numerous opportunities to earn money working for the department in various areas. The amount of funding available differs each semester depending on the departments allocation. Work study is paid on an hourly rate that is established by the financial aid office. Assistantships are usually paid as a lump sum on a per show basis. A student must fill out all forms from the financial aid office and the Program Assistants office before they can begin work. Employment opportunities are available for:
Training Session - Training sessions usually occur at the beginning of each semester and are necessary for safety and knowledge in the work areas.
Timecards--Timecards are typically due on and every other week basis. Time cards should be submitted to the Program Assistant and sign by the area supervisor. The student is responsible of submitting the time card.
Students involved in a production (such as actors, designers, run crew, management, etc) will receive two complimentary tickets for a single performance of that production. All theatre majors are welcome to attend the preview night of any production free of charge.
Since the Costume/Prop Shops are continually thrown into disarray despite periodic reorganization, students are not to enter the Costume Shop without express permission of the Costume Shop Student Manager, or the Prop Shop without the permission of the Technical Director. ABSOLUTELY NO ONE is to remove a costume or props without the express permission of Costume Shop Student Manager, or the Technical Director. There are sign out forms that must be filled out for everything borrowed. Forms must be signed by the appropriate Manager when the items are checked out and when they are returned. Not all costumes, props and furniture will be available for Acting and Directing classes, but you should be able to find appropriate items. Stock rehearsal furniture will be made available for these classes.
Campus and Off-campus organizations or individuals may be able to barrow costumes and props. This is up to the discretion of the Costume Shop Manager and Technical Director. Some organization will be required to rent. Rental or loan forms are required to be completed.
Always wear work clothes and heavy shoes or boots to all Work Calls. Avoid loose clothing and jewelry that might become tangled in machinery or tools. You never know when you may be painting or working with materials that may permanently soil your clothing, so you should dress accordingly.
All Front of House personnel should wear appropriate professional attire. Men should wear dress slacks, dress shoes, and a button-down shirt. Women may wear dress slacks or skirts with blouses, or dresses, with dress shoes. Front of House personnel are the first contact a patron has with the Department of Theatre and should therefore strive to project a professional, businesslike image.
All stage crew members (including Stage Managers and Board Ops) should dress in black pants, black shirt (with no writing or artwork), or black dress/skirt and top with black hose, and dark thin-soled shoes. Crew members who will be seen by the audience during scene changes, etc. should not wear any clothing that could prove distracting.
There will be no eating, smoking or drinking in either theatre, Dressing Rooms, Costume or Scene Shop without the express consent of a Faculty/Staff member (i.e. Strike Snacks, Load-in doughnuts, use in a scene, etc.). Actors must never eat, smoke or drink while in costume unless required for a scene. Cast and crew may have water backstage during rehearsal and performance.
Daily Rehearsal Reports: The Stage Manager will generate Daily Rehearsal Reports in both written and e-mail form for each rehearsal. These notes are posted on both Callboards. These reports will be the primary method of communication for the entire production team during the rehearsal process. They will include updates on production needs as they arise between weekly Production Meetings. Everyone in the cast, crew and those with positions of responsibility should check e-mail and/or the Callboard each day.
Production Meeting Reports: The Stage Manger runs weekly Production Meetings, and takes Production Meeting Report notes. The Stage Manager will then generate Production Meeting Reports in both written and e-mail form for each Theatre Production meeting. These notes are posted on both Callboards. These reports will be a primary method of communication for the entire Department. They will include updates from each of the faculty and staff, Student Managers, positions of responsibility, et al.
Running Notes: Once the show opens, the production Stage Manager will generate Running Notes in both written and e-mail form for each performance. These notes are posted on both Callboards. These notes will be a primary method of communication for members of the production team during the running of the production. They will include updates on production needs as they arise. It is imperative that everyone in the cast, crew and those with positions of responsibility check e-mail and/or the Callboard each day.
All notices posted on any Bulletin board should be typed and computer printed.