Vice Chancellor for Administration and Finance Home

Administrative Policies

AP 1 State Telephone System and Cellular Telephone Sets

AP 2 Telecommunications Equipment (Voice)

AP 3 Smoking

AP 4 Safety and Health

AP 5 Risk Management Policy

AP 6 Parking Regulations

AP 7 Sign Posting Policy

AP 8 Chargeback of Physical Plant Services

AP 10 Building Keys

AP 11 Fleet Vehicles

AP 12 Records Hold Policy

AP 13 Dispensing of Hearing Aids

AP 14 Policy on Business Activities

AP 15 Dangerous Weapons on Campus

AP 16 Collection of Indirect (Overhead) Costs

AP 17 Distribution of Indirect (Overhead) Costs

AP 18 Seat Belt Use

AP 19 Use of University Facilities

AP 20 Athletic Camps and Clinics

AP 21 University-Foundation Relationships

AP 22 Employee Accident/Injury Procedures

AP 23 Naming of Rooms and Buildings on Campus

AP 24 Postal Policy

AP 25 Requirement for a Mandatory Residential Dining Plan

AP 26 Requirement for Mandatory Housing

AP 27 Records Management Program

AP 29 Bad Check Policy

AP 30 In-Line Skates and Skateboarding

AP 31 Computer Software Use

AP 32 Inclement Weather Practice

AP 33 International Student Tuition Remission Policy

AP 36 Information Security

AP 37 Conflict of Interest/Financial Disclosure Policy

AP 38 Health Insurance Requirement for International Students

AP 39 Reuse Policy for Replaced Computers

AP 40 Alcohol Beverages on Campus

AP 41 Computer Replacement Policy

AP 42 Outreach Residual Funds

AP 43 Summer Session and J-Term

AP 44 Use of Copyrighted Material

AP 45 Shared Radio Spectrum Management and Coordination

AP 46 Emeriti Status for Unclassified Staff (Faculty/Academic Staff)

AP 47 Honored Retiree Status for Classified Employees

AP 48 Application for Immigrant Visas

AP 49 Determination of Outreach Course

AP 50 Cellular Telephone Policy

AP 52 Access, Use, and Retention of Social Security Numbers

AP 53 Full-time Status with a Reduced Course Load

AP 54 Advertising, Sponsorship, and Promotion of Alcohol and/or Tobacco Products on Campus

 

University of Wisconsin-River Falls Administrative Policy Paper
Number: AP 10 Revised
Date Issued: November 2, 1998
Subject: Chargeback of Physical Services

1.0 POLICY/PURPOSE:

1.1 In order to meet established standards of uniformity throughout the UW System, chargegbacks for Physical Plant services will be made for:
*1.1.1 Special services performed for general operation activities.
*1.1.2 All services provided to self-supporting activities.
1.2 To generate comparable financial data, the accounting procedures set forth will be followed.

2.0 OVERVIEW/BACKGROUND:

2.1 Statutes
2.2 System Policies - This policy is based on and is consistent with General Administrative Policy Paper No. 22, "Physical Plant Operations," Financial Policy and Procedure Paper No. 24, "Accounting for Interdepartmental Transactions," and Financial Policy and Procedure Paper No. 25, "Chargeback of Physical Plant Services."
2.3 Past Practice - Within UW-RF, the policies mandated by System Administration have not been consistently followed. In many cases, the Physical Plant has not charged for services provided. As a result, accounting and budgetary data is not comparable to other UW institutions. Adherence to this policy will provide comparable data and ensure that all departments are treated equitably.

3.0 UNIVERSITY RESPONSIBILITIES:

Vice Chancellor for Administration and Finance

4.0 DEPARTMENT/UNIT RESPONSIBILITIES:

Director of Facilities Management

5.0 PROCEDURE:

5.1 The hourly chargeback rate for personal services and fringe benefits will be determined as follows:
* 5.1.1 Personal services will be determined by the gross average rate for non-building trades personnel and by the gross average rate for each building trade at UW-River Falls.
* 5.1.2 Add to the personal services figure the fringe benefits based on estimated actual fringe benefits computed at the System level. An update percentage will be provided annually by System Administration.
5.2 The chargeback rate should be applied to all time attributed to a particular job, including job breaks for travel and other related activities.
5.3 There will not be any chargeback for overhead such as general administration or use of standard equipment.
5.4 Use of special equipment owned by the institution and purchased for the sole use of a program will be charged to the benefitting activity.
5.5 All equipment that is leased or rented from an outside vendor will be charged to the benefitting activity.
5.6 Charges to benefitting departments will be coded to the most appropriate object class code.
5.7 The Physical Plant will record the offsetting accounting entry as a sales credit.
5.8 Special services performed for general operation activities will be charged to the benefitting department. These services are not covered by Physical Plant's operating budget. These services include:
* 5.8.1 Any change, renovation, or remodeling in the building structure or in its hardware, mechanical or electrical systems when requested by a department.
* 5.8.2 Remodeling and/or installation of shelving, cabinets, and furniture and relocation of these items when requested by a department.
* 5.8.3 Special departmental requests for painting of room more frequently than the institution's schedule. (This includes classrooms, labs, hallways, offices, department rooms, and general use areas.)
* 5.8.4 Changing window treatment supplied with the building other than for wear (e.g., changing from shades to draperies, etc.).
* 5.8.5 Replacement of glass in doors, windows, or partition walls, when the present glass is functionally sound.
* 5.8.6 Installation and maintenance of departmental kitchen equipment, appliances, and other department owned apparatus.
* 5.8.7 Installation and repair of office and desk signs, pictures, projection screens, tack boards, chalkboards, and mirrors in offices.
* 5.8.8 Replacement of departmentally installed carpeting and replacement of carpeting supplied with the building other than for wear.
* 5.8.9 Installation of department automatic door closers where none exist.
* 5.8.10 Key cutting (except for initial supply of keys) and rekeying of functionally sound locks.
* 5.8.11 Repairs, refinishing, servicing, and reupholstering of furniture and equipment for which departments are responsible. Includes office furniture and office equipment, department supplied laboratory furniture and equipment and any other special hardware or apparatus. Excludes classroom furniture and general use furniture and equipment not assignable to any department.
* 5.8.12 Installation of laboratory apparatus, special laboratory plumbing, and special electrical requirements.
* 5.8.13 Installation and maintenance of science and art lab tables and hardware. Maintenance of environmental chambers, freezers, refrigerators, ice makers, water softeners, deionizers, and stills, etc.
* 5.8.14 Physical Plant services for specially scheduled events including any overtime needed for cleanup. Moving of furniture and equipment between buildings and major moves within buildings and set-ups for special functions when materials for set-ups are stored in other buildings.
5.9 The Physical Plant will be responsible for reasonable and normal maintenance of outdoor areas on the main campus including lawns, trees, shrubs, walks, drives, and surfaced areas that are not integral to the design of a particular building.
5.10 In any case where the above policy designates funding responsibility to a department which was not previously budgeted for that cost and the cost was funded by another department, funds are to be transferred to the department responsible for the cost of the service.

6.0 Exceptions

6.1 The Vice Chancellor for Administration and Finance may determine that certain situations or circumstances require exceptions to this policy in order to best serve the interests of the University. Such decisions should be communicated in writing to the Director of Facilities Management and should include the exact nature of the exception and, if appropriate, the time period during which the exception should be granted.

 

 

University of Wisconsin - River Falls
410 South Third Street River Falls, WI USA 54022-5001 (715)425-3911
Copyright © 1995-2008 University of Wisconsin-River Falls