Vice Chancellor for Administration and Finance Home

Administrative Policies

AP 1 State Telephone System and Cellular Telephone Sets

AP 2 Telecommunications Equipment (Voice)

AP 3 Smoking

AP 4 Safety and Health

AP 5 Risk Management Policy

AP 6 Parking Regulations

AP 7 Sign Posting Policy

AP 8 Chargeback of Physical Plant Services

AP 10 Building Keys

AP 11 Fleet Vehicles

AP 12 Records Hold Policy

AP 13 Dispensing of Hearing Aids

AP 14 Policy on Business Activities

AP 15 Dangerous Weapons on Campus

AP 16 Collection of Indirect (Overhead) Costs

AP 17 Distribution of Indirect (Overhead) Costs

AP 18 Seat Belt Use

AP 19 Use of University Facilities

AP 20 Athletic Camps and Clinics

AP 21 University-Foundation Relationships

AP 22 Employee Accident/Injury Procedures

AP 23 Naming of Rooms and Buildings on Campus

AP 24 Postal Policy

AP 25 Requirement for a Mandatory Residential Dining Plan

AP 26 Requirement for Mandatory Housing

AP 27 Records Management Program

AP 29 Bad Check Policy

AP 30 In-Line Skates and Skateboarding

AP 31 Computer Software Use

AP 32 Inclement Weather Practice

AP 33 International Student Tuition Remission Policy

AP 36 Information Security

AP 37 Conflict of Interest/Financial Disclosure Policy

AP 38 Health Insurance Requirement for International Students

AP 39 Reuse Policy for Replaced Computers

AP 40 Alcohol Beverages on Campus

AP 41 Computer Replacement Policy

AP 42 Outreach Residual Funds

AP 43 Summer Session and J-Term

AP 44 Use of Copyrighted Material

AP 45 Shared Radio Spectrum Management and Coordination

AP 46 Emeriti Status for Unclassified Staff (Faculty/Academic Staff)

AP 47 Honored Retiree Status for Classified Employees

AP 48 Application for Immigrant Visas

AP 49 Determination of Outreach Course

AP 50 Cellular Telephone Policy

AP 52 Access, Use, and Retention of Social Security Numbers

AP 53 Full-time Status with a Reduced Course Load

AP 54 Advertising, Sponsorship, and Promotion of Alcohol and/or Tobacco Products on Campus

 

University of Wisconsin-River Falls Administrative Policy Paper
Number: AP 16 Revised
Date Issued: November 2, 1998
Subject: Collection of Indirect (Overhead) Costs

1.0 POLICY/PURPOSE:

To assist the faculty and staff in their attempt to attract extramural funding, the University should have a well defined policy regarding the collection of indirect costs.

2.0 OVERVIEW/BACKGROUND:

2.1 The University System negotiates and signs agreements with the federal government which establishes the allowable rates of reimbursement for indirect costs. These rates are then accepted by all federal agencies as the official estimates of the indirect costs incurred in performance of extramurally funded projects.
2.2 General Administrative Policy Paper #2 regarding Collection of Indirect Costs.

3.0 UNIVERSITY RESPONSIBILITIES:

The University must recover two components of costs when undertaking any extramurally funded project. Costs to be recovered are costs attributable to the specified project and costs incurred for the general support and management of the project. Indirect costs incurred in coordinating or supporting the project are real costs to the University. Funds paid to the University for indirect costs of a sponsored project are reimbursement for expenditures actually incurred covering utilities, custodial services, building and equipment use charges, library services, and general and departmental administration. The Vice Chancellor for Administration and Finance and the Controller's Office are responsible for monitoring this policy.

4.0 DEPARTMENT/UNIT RESPONSIBILITIES:

None

5.0 PROCEDURE:

5.1 Federal Projects: All grant and contract applications to and awards from federal agencies (except as otherwise provided by federal regulations) must include indirect costs calculated at the agreed upon rate as set forth in the University/DHHS Negotiation Agreement. Questions on these rates should be addressed to the Director of Grants (Ext. 3195).

5.2 Non-Federal Projects: Normally, indirect costs for non-federal grants and contracts must be included at the federally negotiated rates currently in effect. However, if the sponsoring agency has an established indirect cost rate which is less than the federal rate, the University will consider accepting that rate only after a review to determine if it is (1) a published rate; (2) an agency-wide policy; and (3) consistently applied by that organization to all its outside grants and contracts with educational institutions.

Faculty and staff should consult with the Director of Grants regarding the indirect cost rate to be used when developing an outside funding proposal.

5.3 The Controller will inform the Director of Grants of changes in the indirect cost rate when a new rate is negotiated and agreed upon with the federal government.

 

 

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