Meal Expenses When Hosting Non-UW/State Employees
(i.e. Guest Speakers, Lecturers, etc.)
Allowable Expenses:
- Reasonable meal expense for non-UW/State employees
- In-state meal maximum for UW/State employees
Documentation Requirements:
- Prior approval from Dean or Department Director
- Explanation of meal expenses
- Original itemized receipts (Alcohol will not be reimbursed) (Note: If itemized receipts are not provided, only meal maximums will be allowed.)
- Names and affiliation of attendees
- Approval signature from Dean or Department Director
For expenses that do not meet these criteria, use a UW Foundation account if you have one available or other non-University sources.
(See http://www.uwsa.edu/fadmin/meetguid/appa.htm for UW System policy details on Meal Expenses.)
