Any person driving a state-owned vehicle, a rental vehicle, or their personal vehicle for university purposes must read the State of Wisconsin's Fleet Driver and Management Policies and Procedures Manual. For information regarding the use of your personal vehicle for university purposes click here.
A Driver Authorization Form must be completed and turned in or mailed to the UWRF Risk Management Office for approval. Processing time is one week.
Please note: Employees, LTEs, students, and agents will have their driving records checked periodically. Authorization ends when the driver fails to meet the minimum driving standards, the approval expires, or employment is terminated.
With the Nationwide Vehicle Rental Services contract, 15 passenger vans will still be available for rental. There are restrictions with this availability. Please see the "Contract User Guide" available at the following link:
(# 15-97514-901 Effective 4/1/10 http://vendornet.state.wi.us/vendornet/asp/ContractView.asp?SystemContractNumber=2509)
The driver(s) must have successfully completed the 12 and 15 passenger van driver training program, be current in their frequency of use of these vehicles in order to meet the state's 12 and 15 passenger van driver training requirements and must comply with 12/15 Passenger Vans Driver, Training and Usage Guidelines. (Frequency of use requires that a driver must have driven a 12/15 passenger van a minimum of 10 hours or 400 miles in prior three months). In addition, UW System policy requires students to be 25 years of age in order to drive a 12 or 15 passenger van.
The Department of Administration will monitor the usage of 12 and 15 passenger vans. Drivers who rent 12 and 15 passenger vans without prior approval may have their van driver training certification revoked as well as the approval to rent or drive other state vehicles.