UNIVERSITY OF WISCONSIN River Falls
University Center Ballroom, Falcon's Nest and some outdoor events
No later than 30 days prior to the event including all technology and room setup requests.
The reservation will be placed in a tentative status until all booking details have been received.
Reservations that do not provide these details by 30 days before the event will be canceled or late fees will apply.
The only exception to this policy is the details for final head count which need to be received 14 days prior to the event. Catering due dates also must be followed.
Regular meeting room
At least three business days before the first meeting.
Note: The first opportunity for UWRF recognized student organizations to request a recurring room reservation for the next academic year is April 1.
No, if your event is canceled a minimum of three days (72 hours) prior to the start of your event.
Yes, if you do not cancel your event. Non-cancellation of space can result in loss or damage of equipment so a fee will be invoiced to your group.
Yes, but additional fees may apply. Please contact Campus Reservations for more information about scheduling space outside of normal building hours.
Yes, but you will need to make sure that you have clearly discussed what type of decorations and how they are to be displayed with the Campus Reservations staff when you are scheduling your event.
Nothing can be taped or pinned to any structural walls.
There are portable divider walls which you can request to use for decorations or poster hanging.
To reserve the Amphitheater or University Center bonfire pits, use our online process.
There is a form on Falcon Sync to reserve the Lydecker Living and Learning Center bonfire pit.
Please contact us to reserve any other outdoor spaces.
Your confirmation will have some pricing information included. If you need additional equipment or setup, contact Campus Reservations to request the additional needs. Campus Reservations may require a meeting with your group in which the Production Services staff can outline specific fees. An updated confirmation with the equipment and the approximate labor cost will be sent after the meeting.
Recognized student organizations (only) will be allowed to provide pre-packaged and/or prepared and delivered food (no homemade items) and non-alcoholic beverages in connection with authorized meetings and events held in the University Center as long as the total value does not exceed $100.
If the total value exceeds $100, the Recognized Student Organization is required to cater the event through the food service contractor via firstname.lastname@example.org.
Any group/department other than a Recognized Student Organization is required to cater events through the food service contractor via email@example.com.
Brown bag lunch meetings/programs are permitted as long as the brown bag lunches are consumed by the individual bringing the lunch.
You can host catered events by contacting firstname.lastname@example.org or calling (715)425-3273.
You can have "pot luck" type events in buildings other than the University Center on campus but please make sure you clean up after yourself.
This will work just fine in the meeting rooms but you must bring your own dongle cable (DVI to VGA adapter) for connecting to the technology podium in the meeting rooms.
There are a few ways that you can bring the files:
Put the file on portable media (thumb drive or CD)