Workers Compensation Electronic Data System

Specific instructions for retention and disposition of electronic data are contained in the descriptions of each type of record to be retained for worker’s compensation purposes. The purpose of this section is to describe DOA’s electronic data system for worker’s compensation.

System Description: The Worker’s Compensation Claims System (WCCS) was installed May 16, 1994. The WCCS is a software product purchased from Anistics, Inc. and designed specifically for worker’s compensation purposes. The WCCS has been customized to meet the data needs of the State of Wisconsin Worker’s Compensation Program. The WCCS operates as a PC Local Area Network, based from file servers owned and located at the Department of Administration at 101 East Wilson Street and connecting with the Department of Transportation, University of Wisconsin System, and University of Wisconsin Madison. These agencies enter and modify WC claims, as necessary.

The WCCS records were initially comprised of worker’s compensation claim records maintained on the DOA mainframe (for DOA and DOT) and the UW System mainframe, for the UW System. UW Madison joined the network during FY 95. The system is designed to enable access by additional agencies. Future plans also include electronic transfer of data from WCCS to the regulatory agency (Dept. of Workforce Development, Worker’s Compensation Division) and upgrading the WCCS for compatible optical imaging features.

All WCCS records are keyed to an automatically-assigned claim number by DOA, DOT, or UW System. The first two digits are the year of the date of injury. The following six digits are sequential numbers automatically assigned as claims are entered into the system.

The following features are included in WCCS:

  • Claim characteristics (claim number, name, address, social security number, date of birth, type of claim, agency identification code, location of claim, cause of claim, result of injury, etc.).
  • Payment histories.
  • Notebook function with running notes on claim activities.
  • Diary function with reminders for actions to be taken on claims.
  • Claim reserving function.
  • OSHA records.
  • Reporting function, enabling generation of pre-programmed as well as adhoc reports covering such areas as list of active claims, list of claims per agency, summary of claim costs, summary of causes of injuries, ranked from most common to least common, etc.

DOA’s Bureau of State Risk Management is committed to converting data to new technology to insure accessibility over time.