UNIVERSITY OF WISCONSIN River Falls

Part Two WIAC

PART II ATHLETIC DEPARTMENTS IN WIAC

This section includes generic records for the nine WIAC institutions that are part of the UW System.

WIAC110
ATHLETIC DIRECTOR'S GENERAL CORRESPONDENCE

The Athletic Director maintains a record of general office issues and operations. This record series includes correspondence, reports, requests and responses related to all athletic programs at the University.

Retention Time Period
Original: Retain for six years and then destroy.

WIAC111
ATHLETIC DIRECTOR'S SUBJECT FILES

The subject files include records on each of the school's sports programs. It also includes information on all University activities including special events and community relations, awards, special projects and presentations.

Retention Time Period
Original: Retain for six years and then destroy.

WIAC112
MEETING RECORDS

These records include meeting minutes, agendas and distribution materials relating to regular or special meetings of the governance and administration of the Athletic Department of the University.

Retention Time Period
Original: Fiscal year + 6 years and then destroy.

WIAC113
ANNUAL REPORTS

The Director of Athletics where applicable prepares an annual report which documents the activities of all the athletic programs at the University on a yearly basis.

Retention Time Period
Original: Retain for six years and then transfer to University Archives for archival review.

WIAC114
PUBLICATIONS

Publications are created to communicate the activities and programs of the Athletic Department to the campus and audiences outside the University. They include but are not limited to programs, brochures, pamphlets and special event material.

Retention Time Period
Original: PERMANENT

WIAC115
STUDENT ATHLETIC SPORTS COMMITTEE CHAPTER SUBJECT FILES

The subject files of the University SAAC Chapter includes general correspondence on governance, list of members, agendas and meeting minutes, community events and projects. The committee serves as a vehicle to promote communication between the Athletic administration and student athletes.

Retention Time Period
Original: Retain for six years and then destroy.

WIAC116
NEWS RELEASES

News releases are created on different formats on a daily or weekly basis. The news releases include but are not limited to campus sports events, conference games, top sports stories and athletes of the week.

Retention Time Period
Original: Creation + 6 additional years then destroy.
Copies: Destroy because of poor quality or when no longer needed

WIAC117
PHOTOGRAPHS AND VIDEO'S

Photographs and videos are taken for use in the Athletic Department for marketing materials and news media as well as to document a visual history of the University's athletic programs.

Retention Time Period
Original: Retain for six years and then destroy.
Copies: Destroy when no longer needed.

WIAC118
RECRUTIMENT RECORDS

Records document contact between the school and a prospective athlete. It includes a recruitment questionnaire and two suggested WIAC forms: "Official Visit Form" and "Unofficial Visit Form."

Retention Time Period:
Original: Retain for six years and then destroy confidentially.

WIAC119
ATHLETIC DEPARTMENT WEBSITE

The website provides general information about each University's participation in WIAC. It also highlights team schedules, current information and statistics on men's and women's teams, top sport stories and conference athletes of the week.

Retention Time Period
Original: Destroy when website information is not current for athletic programs or of use to the public.