UNIVERSITY OF WISCONSIN River Falls

International Student Records

UWSTU069
Arrival-Departure Records, (enrolled students) (1-94) (copy)

The UW agency keeps a copy or image of the 1-94, not the original. Form 1-94must be completed at the time of entry to the United States by foreign citizens that are being admitted into the United States with non immigrant visa status. Form 1-94documents a lawful admission to the U.S. in a specific status and any defined expiration of that status in the United States.

Retention Period: EVT + 5 years then destroy confidentially (EVT = date of graduation or last attendance)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU070
Arrival-Departure Records, (not enrolled) (1-94) (copy)

The UW agency keeps a copy or image of the 1-94, not the original. Form 1-94 must be completed at the time of entry to the United States by foreign citizens that are being admitted into the United States in a non immigrant visa status. Form1-94 documents a lawful admission to the U.S. in a specific status and any defined expiration of that status in the United States.

Retention Period: EVT+ 1 year then destroy confidentially (EVT = date of submission)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU071
Certificate of Eligibility for F-lVisa Status, (enrolled students) (l-20)(copy)

The UW agency keeps a copy or image of the 1-20, not the original. The 1-20 is a form used to apply for anon-immigrant student visa (F-l visa). The 1-20 form is a certificate of eligibility for non immigrant (F-l) student status issued by the school that has admitted to student. It is a requirement for the F-l Visa. The UW agency provides the 1-20 to students who have been accepted to attend class. The student is required to keep the original.

Retention Period: EVT +5 years then destroy confidentially (EVT =date of graduation or last attendance)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU072
Certificate of Eligibility for F-lVisa Status, (not enrolled) (l-20)(copy)

The UW agency keeps a copy or image of the 1-20, not the original. The 1-20 is a form used to apply for anon-immigrant student visa (F-l visa). The 1-20 form is a certificate of eligibility for non immigrant (F-l)student status issued by the school that has admitted to student. It is a requirement for the F-l Visa. The UW agency provides the 1-20 to students who have been accepted to attend class. The student is required to keep the original.

Retention Period: EVT +1 year then destroy confidentially (EVT =date of submission)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.21

UWSTU073
Certificate of Eligibility for Exchange Visitor J-l Status Form DS-2019, (enrolled students)(copy)

The UW agency keeps a copy or image of the DS-2019. This is a multi-purpose document issued by a U.S.government-approved institution (or organization) certifying that admission into a program has been accepted. Program participants use the DS-2019 to apply for an exchange visitor (J-l) non-immigrant visa.The Student and Exchange Visitor Information System (SEVIS), database, processes the information and produces a copy of the DS-2019 that is sent back to the school. The student is required to keep the original.

Retention Period: EVT + 5 years then destroy confidentially (EVT = date of graduation or last attendance)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU074
Certificate of Eligibility for Exchange Visitor J-l Status Form DS-2019, (not enrolled) (copy)
The UW agency keeps a copy or image of the DS-2019.The DS-2019is a multi-purpose document issued by a U.S. government-approved institution (or organization) certifying that admission into a program has been accepted. Program participants use the DS-2019to apply for an exchange visitor (J-l) non-immigrant visa.The Student and Exchange Visitor Information System (SEVIS), database, processes the information and produces a copy of the DS-2019that is sent back to the school. The student is required to keep the original.

Retention Period: EVT +1 year then destroy confidentially (EVT = date of submission)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU075
Passport Page showing passport number, (enrolled students) (copy)

The UW agency keeps a copy or image of the passport photo page to verify the passport number, country of citizenship, birthplace, birth date, and accurate spelling of the name of the student.

Retention Period: EVT +5 years then destroy confidentially (EVT= date of graduation or last attendance)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU076
Passport Page showing passport number, (not enrolled) (copy)

The UW agency keeps a copy or image of the passport photo pageto verify the passport number, countryof citizenship, birthplace, birth date, and accurate spelling of the name of the student.

Retention Period: EVT +1 year then destroy confidentially (EVT =date of submission)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU077
Statement of Educational Costs, (enrolled students)

The UW agency provides a copy of the statement of educational cost to the students. The statement indicates university contact information, estimated expenses for tuition,fees, living expenses, health insurance and instructions for submitting financial verification form.

Retention Period: EVT +5 years then destroy confidentially (EVT =date of graduationor last attendance)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longerthan the original.

UWSTU078
Statement of Educational Costs, (not enrolled)

The UW agency provides a copy of the statement of educational cost to the students. The statement indicates university contact information, estimated expenses for tuition, fees, living expenses, health insurance and instructions for submitting financial verification form.

Retention Period: EVT+1 year then destroy confidentially (EVT = date of submission)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU079
Statement of Financial Responsibility and supporting documents, (enrolled students)

Copies of financial documents include bank letters showing sufficient funds on deposit for at least the first year's expenses and legal names of sponsors with appropriate signatures and dates. The UW agency may keep the original documents or copies or images of them.

Retention Period: EVT + 5 years then destroy confidentially (EVT = date of graduation or last attendance)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU080
Statement of Financial Responsibility and supporting documents, (not enrolled)

Copies of financial documents include bank letters showing sufficient funds on deposit for at least the first year's expenses and legal names of sponsors with appropriate signatures and dates. The UW agency may keep the original documents or copies or images of them.

Retention Period: EVT + 1 year then destroy confidentially(EVT = date of submission)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer
needed. Do not keep copies longer than the original.

UWSTU081
United States Permanent Resident Card(Green Card) copy, (enrolled students)

The UW agency keeps a copy or image of the Permanent Resident Card, not the original. The card has previously been called the Alien Registration Receipt Card and is has not always been green in color. The card provides evidence of admissibility to the United States as a lawful permanent resident.

Retention Period: EVT +5 years then destroy confidentially (EVT =date of graduation or last attendance)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.

UWSTU082
United States Permanent Resident Card (Green Card) copy, (not enrolled)

The UW agency keeps a copy or image of the Permanent Resident Card, not the original. The card has previously been called the Alien Registration Receipt Card and is has not always been green in color. The card provides evidence of admissibility to the United States as a lawful permanent resident.

Retention Period: EVT+1 year then destroy confidentially (EVT =date of submission)
Pll? Yes
Confidential? Yes
Copies: Destroy confidentially when no longer needed. Do not keep copies longer than the original.