UNIVERSITY OF WISCONSIN River Falls

FERPA Related Records

UWSTU092
Requests for and Disclosure of Personally identifiable Information

Records in any form of third-party requests for information, which require a student's signed and dated written consent for disclosure of information (see UWSTU097), and documentation of the subsequent disclosure of the information, if granted.

Retention Period: Permanent.
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.

UWSTU093
Requests for Corrections to Records and Formal Hearings

Student-initiated Requests for corrections to records and for formal hearings regarding the amendment of the academic record, based on the student's right to request to have records corrected that he or she believes to be inaccurate, misleading or in violation of their privacy rights. Requests to change and/or to challenge the information deemed erroneous or misleading must be made in writing and directed to thedean of the relevant college or the director of the appropriate office so that a hearing can be scheduled.

Retention Period: Permanent.
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.

UWSTU094
Requests for Nondisclosure of Directory Information

Documentation supporting a request to withhold items from public records, including the "Request to Withhold Student Information" form, where applicable.

Retention Period: Permanent.
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.

UWSTU095
Statement on Contents of Records regarding Hearing Panel Decisions
Statement written by a student who finds the decision of the formal hearing regarding the academic record unsatisfactory. The statement of reasons for disagreeing with the decision is placed in the student's file.

Retention Period: Permanent.
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.

UWSTU096
Waiver of Right of Access to Confidential Recommendations

The waiver to right of access for a letter of recommendation is allowed for three purposes: 

(1) admission to another educational institution;
(2) employment;
(3) receipt of an award or honor. These are the only are as in which waivers are allowed. 

A student's signature on a waiver is voluntary and is not required as a condition for admission, receipt of financial aid form, or receipt of any other services or benefits from the University. Students who sign the waiver will, upon request, be notified of the names of all persons making confidential recommendations and such recommendations will be used solely for the purpose for which they were specifically intended. Revocation of waivers must be in writing to be effective.

Retention Period: Permanent or until terminated by the student
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.

UWSTU097
Written Consent for Records Disclosure

The student's written, signed, and dated consent to the disclosure of personally identifiable information about a student or the inspection of the student's records. It must contain three elements: the specification of records to be released, the identity of the party to whom the records are to be released; the reason for the release.

Retention Period: Permanent.
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.

UWSTU098
Written Decisions of Hearing Panels

Decisions resulting from a formal hearing regarding a student-initiated request for amendment of the student's educational records. In most cases the decision of the dean or director is final. If the student finds the decision unsatisfactory, they may place a statement in their file setting forth any reasons for disagreeing with the decision. 

Related to series UWSTU093 and UWSTU095

Retention Period: Permanent.
Pll? Yes
Confidential? Yes
Copies: Destroy when no longer needed.