UNIVERSITY OF WISCONSIN River Falls

Property Program Related Records

RDA No.

Records Series Title

Series Description

Retention Event

Minimum
Retention
&
Disposition

PII

Confidential

Use Case / Notes

Old RDA No.  (If
Applicable)

RISK0025

Property Insurance
Policies (General & Excess)

Pursuant to §16.865(5) Wis. Stats., the Department of Administration Bureau of State Risk Management (BSRM) is responsible to arrange appropriate insurance contracts for the transfer of risk of loss on the part of the state or its employees to the extent such loss cannot reasonably be assumed by individual agencies or self-funded programs. Agencies that receive authorization from BSRM may secure coverage for specific business purposes on their own.

This file may include the original copy of the policy, endorsements to the policy, list of carriers, coverage limits and premiums. 

Policy
Effective
Date

Event + 30
Years and
Destroy 

No

No

Official record is kept at the originating agency

 

RISK0026

Property Claim Files

§16.865 Wis. Stats., mandates responsibility for statewide risk management coordination including managing the statewide self-funded property program.

Claim files may include accident/property loss reports, investigative reports, evidential documents such as photographs, payment vouchers and any related correspondence.  These records represent the official property claim files.

Date Claim is Closed 

Event + 5
Years and
Destroy
Confidential

Yes 

No

 

 

RDA No.

Records Series Title

Series Description

Retention Event

Minimum
Retention
&
Disposition

PII

Confidential

Use Case / Notes

Old RDA No.  (If
Applicable)

RISK0027

Precedent-Setting Property Claims

This records series pertains to property claims which have precedent-setting impact on the State of Wisconsin and the State Risk Management program. Claim files to be retained include those that are catastrophic in nature and/or breach one million dollars. Additionally, large losses that have multiple locations, such as the June 2008 flooding, or claims that may have large subrogation actions would also be included.

Files may contain complete property investigations and supporting documentation.

Date Claim is Closed

Event + 25
Years and
Transfer to
WHS

Yes

No

 

 

RISK0028

Property Incident and Denial Reports – No Claim Filed

Incident and denial files may include accident reports, damage reports, repair orders, estimates, adjuster claim reports and other investigative materials. No claim was generated and no payment was made. 

Date of Incident

Event + 5
Years and
Destroy
Confidential

Yes

No