UNIVERSITY OF WISCONSIN River Falls

Environmental Management, Permitting and Compliance Related Records

RDA No.

Records Series Title

Series Description

Retention Event

Minimum
Retention
&
Disposition

PII

Confidential

Use Case / Notes

Old RDA No.  (If
Applicable)

ENVIRONMENTAL MANAGEMENT, PERMITTING AND COMPLIANCE RELATED RECORDS 
(These rdas apply only to records of the regulated agencies. Regulatory agencies must create their own rdas.)

RISK0070

Air Compliance Records

Records documenting compliance with air permits and area source regulations. 

May include permit documents, measurements and performance tests, monitoring data, calibration checks, emission test results, annual reports and supporting documents and data and other documents relating to air programs. 

Superseded by the Revised
Documents

Event + 7
Years and
Destroy

No

No

 

 

RISK0071

Waste Disposal Site Records

Records series includes documents related to potential liability associated with sending waste for disposal. Includes uniform hazardous waste and nonhazardous special waste manifests, land disposal restriction forms, medical waste manifests, nonhazardous manifests, non-hazardous bills-of-lading, and certificates of receipt/destruction, waste site audits and other related records supporting potential site liability issues for disposal sites.

 

Permanent

No

No

Example:
Superfund (CERCLA) documents

 

RISK0072

Emergency Planning & Community Right to Know (EPCRA)

Records documenting compliance with Emergency Planning and Community Right-to-Know Act (EPCRA) and Chapter 323 Wis. Stats.  

Includes emergency planning notification records section 302, emergency plans, emergency release notifications section 304, hazardous chemical reporting  documentation (Tier II) reports  section 311 and documentation, Toxics Release Inventory (TRI) reporting section 313.

Date
Submitted 

Event + 7
Years and
Destroy 

No

No

A potential security issue may exist with the release of this information. Seek authorization from agency legal counsel before releasing any information.

 

RISK0073

Infectious Waste Records

Records documenting compliance with NR 526,
Medical Waste Management.  Records of the amount of infectious waste sent off−site for treatment, records that certify infectious waste was treated, copies of annual reports and similar records.

Date Waste was Shipped 

Event + 7
Years and
Destroy

No 

No

 

 

RISK0074

Medical Waste
Reduction
Documents

Records documenting compliance with NR 526, Subchapter III Medical Waste Reduction. May include records of the amount of infectious waste sent off−site for treatment, medical waste audits and medical waste reduction plans.

Superseded

Event + 7
Years and
Destroy

No

No

 

 

RISK0075

PCB
(Polychlorinated
Biphenyl) Records

Includes PCB annual logs, PCB concentration logs, annual records, on-site storage locations, inventory lists, test reports, analytical reports, one year exception reports, spill cleanup records, equipment inspection logs and other similar records.

See RDA# RISK0071 “Waste Disposal Site Records” for retention and disposition of PCB manifests and Certificates of Disposal retention.

Date of
Document
Creation

Event + 7
Years and
Destroy

No

No

 

 

RISK0076

RCRA (Resource
Conservation and
Recovery Act)
Compliance 

RCRA regulates how waste is disposed.  Includes records documenting procedural compliance with NR 600 – 679. May include annual reports, inspection logs, waste analysis/profile documents, exception reports, and other related records.

See RDA# RISK0071 “Waste Disposal Site Records” for retention and disposition of PCB manifests and Certificates of Disposal retention.

Date of
Document
Creation

Event + 7
Years and
Destroy

No

No

 

 

RISK0077

RCRA compliance - Large Quantity
Generator
Contingency Plan

Records documenting compliance with NR 665
Subchapter D: Contingency Plan and Emergency Procedures. Description of the actions facility personnel will take in response to fires, explosions or any unplanned sudden or non−sudden release of hazardous waste or hazardous waste constituents to air, soil or surface water at the facility.  

Keep copies of all revisions of the plan until facility closes per NR 665.0054.

Date of
Facility
Closure

Event + 7
Years and
Destroy

No

No

See also NR 665.0053

 

RISK0078

RCRA compliance -
Large Quantity
Generator Training
Records

Records documenting compliance with NR
665.0016(5), personnel training: job title, employee name, written position description, type and amount of training to be provided, documentation that training has been provided and completed.

Date
Employee
Last Worked  in the Facility

Event + 7
Years and
Destroy

No

No

Per NR
665.0016(5)

 

RISK0079

Clean Water Act
Compliance Records

Records documenting compliance with Clean Water Act and other water regulations.

Includes records related to Spill Prevention Control and Countermeasure (SPCC), Wisconsin Pollution Discharge Elimination System (WPDES), stormwater management and other records relating to environmental compliance with water regulations.

Date
Document was 
Superseded

Event + 7 Years and Destroy

No

No

 

 

RISK0080

Safe Drinking Water
Act Compliance
Records

Records documenting compliance with Safe Water Drinking Act 40 CFR 141 and related programs.

Microbiological analyses and turbidity analyses, records of chemical analyses, action taken by the system to correct violations of primary drinking water regulations, written reports, summaries or communications relating to sanitary surveys of the system.  

Date of
Document
Creation

Event + 10
Years and Destroy

 No

No

Per 40 CFR 141.33 (EPA)