UNIVERSITY OF WISCONSIN River Falls

Case Letters

RDA No.

Series Description

Retention Event

Minimum
Retention &
Disposition

PII

Confidential

Use Case / Notes

Old RDA
No.  (If
Applicable)

PUR00009

Some purchases require the Governor’s signature, e.g., the procurement of motor vehicles. In these situations, the agency submits justification for the unique purchase along with the signature of the agency head/chancellor or designee confirming that all applicable state and federal statutes, rules, regulations and guidelines are being followed. The request is sent to the State Bureau of Procurement which performs a complete analysis of the request and if appropriate, then submits a case letter for the procurement to the Governor. If the Governor approves the purchase by signature, the agency may begin the procurement process.  Note: Agencies should use PUR00010 for its own internal records. 

Date of Final
Approver’s
Signature on
Case Letter

EVT + 25 years then Destroy

No

No

State Bureau of Procurement
retains  official record

New