UNIVERSITY OF WISCONSIN River Falls

Collection Development

UWLIB110
PATRON (NON-FACULTY/STAFF) REQUESTS

Records including but not limited to: patron purchase requests for materials not currently owned by libraries, rush processing for library materials, and suggestions submitted by non-faculty/staff patrons to library administrators.This series is confidential.

Retention Time Period
Original: Creation date + a minimum of two weeks and thereafter destroy confidentially.

UWLIB111
DEACCESSION RECORDS (Library)

Series documents recommendations concerning deaccessioning of specific holdings and action upon those recommendations when detailed deaccessioning procedures are necessary generally due to gift books or materials purchased under special conditions. This would not include routine withdrawls from collections. This series may include but is not limited to: transfer forms to transfer ownership/custody of materials held within institutional collections to other institutions; names of persons making deaccession recommendations and dates, reasons for deaccessioning, documentation that legal searches of donor records have been done to establish that the institution is not precluded from deaccessioning, appraised or estimated values, signatures of approval for deaccessioning, and related documentation and correspondence.

Retention Time Period
Original: 10 years and thereafter destroy

UWLIB112
DONOR FILES (Library)

These files document the donation of materials to a circulating library collection. They may include a signed deed of gift, any correspondence pertaining to the donation, a list of the contents of the collection, and donor contact information.This series may contain confidential records.

Retention Time Period
Original: 10 years and destroy confidentially

UWLIB113
ART INVENTORY

Record of all art objects owned by the library. Records may include the name of the piece of art, artist name, date of accessioning, estimated value, the provenance of object. Records will also include art objects that were once owned by the library but were deaccssioned. This information will include the date and reason of decaccessioning. This information is kept to preserve provenance information often critical in art collecting.

Retention Time Period
Original: PERMANENT