UNIVERSITY OF WISCONSIN River Falls

Grievance Or Layoff Records

 

RDA#/Status

Series Title/ Description

Record Series Year of Creation

Medium for Record Storage

PII

Registry Exempt

Confidential

Essential (Opt.)

Official Record Location

Retention/Disposition/Event

UWHR0300

NEW

Grievance/Complaint Tracking Log

An electronic system, database or mechanism to track the grievances filed by employees at the University. Tracking systems or logs may include information about the grievant, contractual language being grieved, relief sought, grievance response,, status of grievance and potential arbitration results.

Confidential under Employee Personnel Records Wis. Stat. § 19.36{10)

-

Paper and Electronic format

Yes

Yes

Yes

-

The location of the records in this record series varies throughout

Retention: EVT+6 Years, EVENT = Date that complaint or grievance is Resolved.

Disposition: Destroy Confidential

UWHR0301

Superseding HR000111

Employee Complaints and/or Grievance Records

This series documents the initial complaint, actions, investigation, summary, and deposition of an employee grievance or complaint. This series may include, but is not limited to: investigative and interview notes, logs, and reports and appeals. 

For formal grievances see record series UWHR0303.

Confidential under Employee Personnel Records Wis. Stat. § 19.36{10)

 

-

Paper or Electronic format

Yes

Yes

Yes

-

The location of the records in this record series varies throughout the UW-System

Retention: EVT+6 Years EVENT = Date that Complaint or Grievance is Resolved

Disposition: Destroy Confidential

UWHR0302

Superseding UWPER049

Formal University Grievance and Appeal

This record series includes grievance and appeal records that are related to grievances that are filed under the authority of the official University, Faculty, or Academic Staff Policies and Procedures and their appeals processes. 

Confidential under Employee Personnel Records Wis. Stat. § 19.36{10)

-

Paper and Electronic format

Yes

Yes

Yes

-

The location of the records in this record series varies throughout the UW-System

Retention: EVT+6 Years, EVENT = Date that Complaint or Grievance is Appealed and Resolved

Disposition: Transfer to Institutional Archives per policy for archival review

UWHR0303

Superseding UWPER043

Employee Lay-Off Records

Employee layoff records may include, but are not limited to: notice of risk status or impending layoff; all union/individual notices and layoff plan to include organizational charts, if appropriate; any other documents that detail or explain the layoff as it affected the employee, seniority lists, referral to other positions, and documentation that a reasonable offer was made and either accepted or turned down. Other records covered under this series are related to the process by which faculty or academic staff is laid off from their position, including hearing transcripts and other evidence and recommendations from the Committee on Faculty rights and Responsibility or other appropriate body. 

Confidential under Employee Personnel Records Wis. Stat. § 19.36{10}

-

Paper and Electronic format

Yes

Yes

Yes

-

The location of the records in this record series varies throughout the UW-System

Retention: EVT+6 Years, EVENT = Effective Date of layoff

Disposition: Destroy Confidentially

UWHR0304

Superseding UWPER042

Non-Renewal of Appointment - Academic Staff /Faculty

This series includes records relating to incidents where a faculty or academic staff member fails to have their appointment renewed. Records may include, but are not limited to: notice of non-renewal from the employee's supervisor, department, dean or administrative officer making the decision, the reason for non-renewal, the written request for full review or appeal; records of an appeal, and any other reports to the dean or chancellor. 

Confidential under Employee Personnel Records Wis. Stat. § 19.36(10)

-

Paper or Electronic format

YesYesYes-

The location of the records in this record series varies throughout the UW-System

Retention: EVT+6 Years, EVENT = Date of Final decision

Disposition: Destroy Confidential