UNIVERSITY OF WISCONSIN River Falls

Evaluation and Promotion Records

 

RDA#/Status

Series Title/ Description

Record Series Year of Creation

Medium for Record Storage

PII

Registry Exempt

Confidential

Essential (Opt.)

Official Record Location

Retention/Disposition/Event

UWHR0800

Superseding UWPER032

Student Evaluations or Summary of Tenured Faculty, Academic Staff, Teaching Assistants and PA's

This series consist of statistical and /or narrative evaluation forms and summaries completed by student concerning the teaching performance of individual faculty or academic staff. Student evaluations information can be used to support academic staff indefinite appointment. 

Confidential under Employee Personnel Records Wis. Stat. & 19.36(10)

-

Paper or electronic format

Yes

Yes

Yes

-

All campus departments

Retention: EVT+5 Years, EVENT = End of the semester in which the evaluation was completed

Disposition: Destroy Confidential

UWHR0801

Superseding UWPER033

Student Evaluations or Summary of Probationary Faculty for Tenure

This series consists of statistical and /or narrative evaluation forms and summaries completed by student concerning the teaching performance of individual faculty or academic staff. Student evaluations information can be used to support tenure application as well as academic staff indefinite appointment. 

Confidential under Employee Personnel Records Wis. Stat. § 19.36{10)

-

Paper or electronic format

Yes

Yes

Yes

-

All campus departments

Retention: EVT+5 Years, EVENT = End of the tenure review process

Disposition: Destroy confidential

UWHR0802

Superseding UWPER028

Faculty Tenure File - Successful and Unsuccessful

This series consist of records relating to the granting of tenure to faculty members. The documents in this series may include, but are not limited to: vitae, evaluation summary information, letters of recommendation, lists of publications or other record of scholarly productivity, letter from the Chair that summarizes the individual career, statements from the candidate, and evidence of service to the university and profession and notice of the recommendation regarding tenure. 

The Master Tenure file is transferred to the Secretary of the Faculty/and or Provost and HR Faculty personnel file. The Executive Committee retains a copy until the Tenure review process is completed. 

Confidential under Employee Personnel Records Wis. Stat. § 19.36{10}

-

Paper and electronic formats

Yes

Yes

Yes

-

Office of the Secretary of the Faculty or similar campus department

Retention: EVT+6 Years, EVENT = Date of Final Tenure Decision

Disposition: Transfer to Institutional Archives per policy for archival review