UNIVERSITY OF WISCONSIN River Falls

Employee Medical Information and HIPPA Privacy Complaints

 

RDA#/Status

Series Title/ Description

Record Series Year of Creation

Medium for Record Storage

PII

Registry Exempt

Confidential

Essential (Opt.)

Official Record Location

Retention/Disposition/Event

UWHR0500

Superseding UWPER053

Employee Medical Information Files - Departmental

This series includes records relating to an employee's medical status. Records may include such items as American Disabilities Association (ADA) accommodation, psychology profile, and other health related documentation on the employee.

This information must be maintained separate from the individuals personnel file per CFR29 1630.14(b)(1).

This record series does not apply to workers compensation. See the Risk Management general schedule.

-

Paper and electronic format

Yes

Yes

 

Yes

 

-

The location of the records in this record series varies throughout the UW-System

Retention: EVT+10 Years, EVENT = Separation from the Institution

Disposition: Destroy Confidential

UWHR0501

NEW

HIPAA Privacy Complaint Files

This series may include but is not limited to:

Investigative and interview notes, logs, reports, and other documents required by the HIPAA Privacy Rule at 45 CFR Parts 160 and 164

-

Paper and electronic format

Yes

Yes

Yes

-

Office of Compliance or similar campus department

Retention: EVT+6 Years, EVENT = Date that Personnel Action was Resolved or Terminated

Disposition: Destroy Confidential